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Employees Provident Fund Organisation consumables procurement Kota Rajasthan 2025 - EPFO office supplies tender

Bid Publish Date

02-Jan-2026, 5:30 pm

Bid End Date

23-Jan-2026, 6:00 pm

Value

₹5,00,000

Location

KOTA , RAJASTHAN

Progress

Issue02-Jan-2026, 5:30 pm
AwardPending
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Quantity

1808

Category

Harpic

Bid Type

Two Packet Bid

Categories 6

STRIP ACID PURE ELEMENTAL GASES PEN BALL PEN COMMUNICATION PROTOCOL

Tender Overview

The opportunity is issued by the Employees Provident Fund Organisation (epfo) for a broad range of office consumables and routine supplies in KOTA, RAJASTHAN 324001. The estimated contract value is ₹500,000, covering approximately 31 items including everyday items like pens, detergents, notebooks, tissue, tea cups, water bottles, and related stationery. While no detailed specifications are listed, the scope appears to involve bulk procurement of commonly used items for office and field operations, with a substantial supplier base expected to fulfill varied daily requirements. A key differentiator is the explicit quantity flexibility embedded in the option clause, enabling up to 25% quantity variation during contract execution. This tender targets suppliers capable of timely, scalable fulfillment within government procurement norms. Unique aspects include a broad product mix, and a quantity-management provision designed to absorb demand fluctuations over the contract period.

Technical Specifications & Requirements

  • Total Items: 31 (no itemized BOQ details provided beyond 31 entries)
  • Product categories: office supplies and general-purpose consumables (e.g., pens, notebooks, cleaning/disinfectant products, utensils, and basic stationery)
  • Estimated value: ₹500,000.00
  • EMD: Not specified
  • Delivery terms: Option clause allows up to 25% increase in quantity at contracted rates; delivery period alignment with original delivery order and extended period logic as described in the clause
  • BOQ status: Items listed as N/A; no explicit technical standards or brand requirements stated
  • Location: Kota, Rajasthan (324001)
  • Contract scope: Supplies across a diverse set of consumables for EPFO offices

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract rates; delivery time adjusts proportionally with a minimum of 30 days; may extend delivery to the original period if options are exercised
  • Delivery timeline: Based on last date of original delivery order; extended time calculated as (increased quantity/original quantity) × original delivery period
  • Compliance: Bidders must comply with the option clause and deliver as per contract terms
  • EMD & documents: Not specified in the data; bidders should expect standard government bid submission norms including GST/PAN and relevant certifications
  • Territory: Kota, Rajasthan; procurement aligns to EPFO internal needs across locations within the city
  • Language: Terms shown include non-English script fragments, indicating multilingual documentation expectations

Key Specifications

  • Product category: office consumables and general-purpose supplies

  • Estimated value: ₹500,000

  • Delivery clause: 25% quantity option with proportional delivery time

  • BOQ: 31 items listed; specific item details not provided

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed at contract rates

  • Key Term 2: Delivery period starts from the last date of the original delivery order

  • Key Term 3: EMD amount not specified in available data; bidders must anticipate standard submission docs

Important Clauses

Payment Terms

Not explicitly defined in available data; bidders should expect standard government payment terms aligned to EPFO procurement norms.

Delivery Schedule

Delivery period commences from the last date of original delivery order; additional time scales with the increased quantity as (increased quantity ÷ original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in provided data; bidders should verify LD provisions during bid submission.

Bidder Eligibility

  • Experience in supplying office consumables or related items for government or large organizations

  • Legal entity with GST registration and PAN

  • Financial capability to deliver ₹500,000 contract value with scalable quantities

Past Similar Tenders (Historical Results)

2 found

Harpic,Ball Pen,Sketch pen,Good Night Machin and refill,Room Spray,Uniball Gel Pen,Dettol soap,Dust

Employees Provident Fund Organisation (epfo)

KOTA, RAJASTHAN

Posted: 8 May 2025
Closed: 29 May 2025
GEM

DEETOL SHOP,SOAP SURF,EXEL POWDER,PHENAYAL 5L,HARPIC,TORCH,TORCHCELL,PENCIL CELL,GOOD NIGHT MACHINE

Central Board Of Excise And Customs (cbec)

BHILWARA, RAJASTHAN

Posted: 12 March 2025
Closed: 2 April 2025
GEM

Bill of Quantities (BOQ) 31 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Harpic Harpic 100 nos mmsingh 15
2 Ball Pen Ball Pen 100 nos mmsingh 15
3 Good Night Machin and refill Good Night Machin and refill 50 nos mmsingh 15
4 Room Spray Room Spray 24 nos mmsingh 15
5 Uniball Gel Pen Uniball Gel Pen 100 nos mmsingh 15
6 Dettol soap Dettol soap 100 nos mmsingh 15
7 Duster Duster 100 nos mmsingh 15
8 Surf Surf 10 kg mmsingh 15
9 Phenyle Phenyle 50 lt mmsingh 15
10 Acid Acid 50 lt mmsingh 15
11 Pocha Pocha 100 nos mmsingh 15
12 Hit Hit 50 nos mmsingh 15
13 Tep Roll Tep Roll 50 nos mmsingh 15
14 Alpin Alpin 50 nos mmsingh 15
15 Sciezzer Sciezzer 12 nos mmsingh 15
16 Colin Colin 24 nos mmsingh 15
17 Tea Cup Set Tea Cup Set 50 nos mmsingh 15
18 File Folder File Folder 50 nos mmsingh 15
19 Sticky Pas Neon Strip Sticky Pas Neon Strip 30 nos mmsingh 15
20 Dettol Handwash Dettol Handwash 100 nos mmsingh 15
21 Baste Baste 100 nos mmsingh 15
22 Pencil Cell Pencil Cell 100 nos mmsingh 15
23 Phenyl Goli Phenyl Goli 50 packet mmsingh 15
24 Ragister 01 Quar Ragister 01 Quar 24 nos mmsingh 15
25 Ragister 02 Quar Ragister 02 Quar 24 nos mmsingh 15
26 Ragister 03 Quar Ragister 03 Quar 24 nos mmsingh 15
27 Ragister 04 Quar Ragister 04 Quar 24 nos mmsingh 15
28 Steplar Pin Steplar Pin 12 packet mmsingh 15
29 Fevistick 15 gm Fevistick 15 gm 100 nos mmsingh 15
30 File Pad File Pad 100 nos mmsingh 15
31 Water Bottle Water Bottle 50 nos mmsingh 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (minimum 1-3 years in supply of office consumables)

4

Financial statements (latest audited or turnover evidence)

5

EMD/Security deposit documentation (as applicable per tender norms)

6

Technical bid documents (product catalog, conformity statements)

7

OEM authorizations (if applicable for branded items)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for EPFO Kota consumables tender 2025?

Bidders should prepare GST, PAN, and financial documents, along with experience certificates for similar office consumables. Ensure submission of Technical bid with product catalog and compliance statements. Review the option clause allowing 25% quantity variation and align delivery plans to the last order date plus potential extensions.

What documents are required for EPFO Kota tender submission?

Required documents include GST certificate, PAN card, experience certificates for similar supplies, latest financial statements, EMD documentation (if applicable), technical compliance certificates, and OEM authorizations for branded items. These must accompany the bid as part of the Technical bid package.

What is the estimated value for the EPFO Kota procurement?

The tender has an estimated contract value of ₹500,000.00 for 31 items. Bidders should plan pricing to cover bulk orders of common consumables while allowing for quantity fluctuations up to 25% during contract execution.

What is the delivery timeline for EPFO Kota consumables?

Delivery timelines are tied to the last date of the original delivery order. If quantities increase, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.

What are the key eligibility criteria for EPFO Kota tender?

Eligibility requires experience in supplying office consumables, GST registration, PAN, and demonstrated financial capability to handle ₹500,000 contracts. Bidders should be prepared to meet standard government bid submission norms and provide necessary certifications.

Are there any brand or standard requirements for EPFO Kota supplies?

Not specified in the available data. Bidders should confirm at bid stage whether branded items require OEM authorization or specific brand approvals; otherwise, conform to general quality and supply standards for office consumables.

What is the scope of quantity variation in the EPFO Kota tender?

The purchaser may adjust quantities up or down by up to 25% of the bid quantity at contracted rates. During the currency of the contract, this may extend with delivery periods, subject to minimum 30 days and proportional timing calculations.

Where can I find EPFO Kota tender submission deadlines and terms?

Submission deadlines and terms are provided in the tender documents issued by EPFO for Kota, Rajasthan. Prepare all documents listed, ensure EMD compliance if applicable, and verify the 25% quantity option clause and delivery terms during final bid submission.