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Indian Army Department Of Military Affairs 18 inch High Air Delivery System Tender 2025 - Sweep Control Evaporative Cooler Accessories

Bid Publish Date

20-Nov-2025, 11:08 am

Bid End Date

01-Dec-2025, 12:00 pm

Bid Opening Date

01-Dec-2025, 12:30 pm

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue20-Nov-2025, 11:08 am
AwardPending
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Quantity

17

Category

18 inch High Air Delivery system with sweep control

Bid Type

Two Packet Bid

Categories 10

GALVANISED PIPE DENTAL EQUIPMENT BELL CONTROLLER CABLE COOLER PLATFORM SCALE AIR COOLER POWER ATM MILITARY VEHICLE

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for an 18 inch High Air Delivery system with sweep control, complemented by an evaporative air cooler (180 L tank), a mild steel stand, PVC water pipe connections totaling 10 m, and a compatible power supply cable. The procurement scope includes five line items, with no disclosed item-level quantities or unit measures in the BOQ. The schedule emphasizes defense-grade spares experience and a strict stance against refurbished components, aiming to ensure operational readiness of climate-control and air-delivery subsystems for field deployments. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates during or after the initial contract, with delivery timelines recalibrated accordingly.

Technical Specifications & Requirements

  • Product names: 18 inch High Air Delivery system with sweep control; Evaporative air cooler; Mild steel stand; PVC water pipe connection; Power supply cable
  • Evaporative cooler capacity: 180 L water tank
  • Connection: PVC water pipe length 10 m; includes power supply cable provisions
  • Structural: Mild steel stand for mounting
  • Compliance notes: No formal specifications published in the BOQ; emphasis on defense-spares capability and non-refurbished components
  • Experience/qualification cues: minimum 5 years of supplying spares to defense forces as ATC; items to be approved by technical committee within 7 days of bid publication
  • Delivery/option terms: delivery window may extend with option clause; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Prohibited: refurbished or used items not accepted; bidders must show item-wise readiness for technical approval

Terms, Conditions & Eligibility

  • Option Clause: quantity may be increased/decreased by up to 25% at contract time and during currency at contracted rates
  • Experience requirement: minimum 5 years in supplying spares to defense forces
  • Quality clause: no refurbished or ore-used items
  • Submission timing: items must be submitted for technical committee approval within 7 days of bid publication
  • Delivery clock starts from the last date of original delivery order; extended delivery time calculations apply
  • Additional ATC constraints and compliance expectations are to be followed by bidders for participation

Key Specifications

    • Product: 18 inch High Air Delivery system with sweep control
    • Accessory: Evaporative air cooler with 180 L water tank
    • Stand: Mild steel stand for mounting
    • Piping: PVC water pipe connection length of 10 m
    • Electrical: Power supply cable included/required
    • Quantity: 5 items listed in BOQ (N/A quantities in provided data)
    • Quality: No refurbished or used components; defense-spares expertise required
    • Submission window: Items to be submitted within 7 days from bid publication for technical committee approval

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contracted rates

  • Minimum 5 years of defense spares supply experience required

  • No refurbished components accepted; all items must be approved by technical committee within 7 days

Important Clauses

Payment Terms

Details not specified in data; bidders should anticipate standard defense procurement norms and ATC guidance

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended time calculated per option clause with a 30-day minimum

Penalties/Liquidated Damages

No explicit LD terms provided; bidders should expect standard defense contract penalties for delays or non-conformance

Bidder Eligibility

  • At least 5 years of experience in supplying defense spares

  • Non-refurbished components only (no refurbished or used items)

  • Capability to submit item-wise approvals within 7 days of bid publication

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 18 inch High Air Delivery system with sweep control 18 inch High Air Delivery system with sweep control 2 nos lpo_873 16
2 Evaporatiive air cooler 180 ltr water capacity tank Evaporatiive air cooler 180 ltr water capacity tank 1 nos lpo_873 16
3 Mild steel stand Mild steel stand 1 nos lpo_873 16
4 PVC Water Pipe connection 10 mtr PVC Water Pipe connection 10 mtr 10 mtr lpo_873 16
5 Power supply cable Power supply cable 3 mtr lpo_873 16

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating defense spares supply (minimum 5 years)

4

Financial statements or turnover proof as required by ATC

5

EMD/Security deposit documentation (as applicable to defense tenders)

6

Technical bid documents demonstrating compliance with provided items

7

OEM authorization certificates or dealer authorization for supplied items

8

Any certifications or quality compliance documents relevant to the 18 inch air delivery and evaporative cooler components

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for tender in Indian Army defense spares?

Bidders must meet the 5-year defense spare experience, provide GST and PAN, submit OEM authorizations, and ensure non-refurbished items. Include Technical bid with item-wise approvals within 7 days and comply with option clause scaling up to 25% quantity at contracted rates.

What documents are required for the 18 inch air delivery system tender in India?

Required documents include GST certificate, PAN, defense-spares experience certificates (5+ years), financial statements, EMD/Security deposits, technical compliance certificates, OEM authorizations, and any relevant quality certifications; ensure submission aligns with ATC within set timelines.

What are the key technical specs for the air delivery system tender 2025?

Key specs include an 18 inch high air delivery system with sweep control, evaporative cooler with 180 L tank, a mild steel stand, 10 m PVC water pipe connection, and required power cable; no refurbished items and approval by technical committee within 7 days.

What is the delivery timeframe for orders under this Indian Army tender?

Delivery starts after the last date of the original delivery order; if quantity increases under the option clause, delivery time adjusts using (increased ÷ original) × original delivery period, with a minimum of 30 days.

What are the EMD and payment terms for this procurement?

Explicit EMD amount is not provided in data; bidders should prepare standard EMD as per defense tender norms and expect payment terms per contract, typically after delivery and acceptance, with potential advance or milestone payments as specified in the final contract.

Are refurbished components allowed for this defense equipment tender?

No, the ATC strictly prohibits refurbished or used items; all components must be new and comply with defense quality expectations; validation by the technical committee is required within 7 days of bid publication.

How to ensure compliance with the option clause in this tender?

Bidders should plan for quantity adjustments up to 25% at contract, with extension of delivery timelines calculated by the specified formula; ensure pricing remains contracted and include scalable logistics to accommodate potential increases.

What standards or certifications are expected for this defense procurement?

While explicit standards are not listed, bidders should provide OEM authorizations and defense-supply experience, along with any relevant quality certifications; ensure non-refurbished status and readiness for technical committee approval within 7 days.

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