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HQIDS Department of Military Affairs Security Equipment Tender 2025 India - 25% Quantity Flexibility & Delivery Terms

Bid Publish Date

01-Nov-2025, 12:12 pm

Bid End Date

15-Nov-2025, 1:00 pm

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR
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Progress

Issue01-Nov-2025, 12:12 pm
Technical13-11-2025 19:39:56
Financial
AwardCompleted
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Quantity

21

Categories 14

VALVE PARTS AND ACCESSORIES PANEL AIR CYLINDERS BRAKE AIR COOLED ENGINE ENGINE VALVE WINDOW GENERATOR SPARE CHANNEL RING HYDRAULIC CYLINDER WORM GEAR ENGINE PARTS

Tender Overview

Organization: HQIDS on behalf of the Department Of Military Affairs seeks procurement of security equipment. The tender encompasses 11 BOQ items with no technical specifications disclosed in the data. The contract includes an option clause enabling up to 25% quantity variation at contracted rates, with corresponding delivery-time adjustments. The delivery period rules reference the last date of the original delivery order and a minimum extension framework, requiring bidders to plan for flexible scheduling. Location details are not provided in the tender, and the estimated value and EMD are not disclosed. This scope focuses on supply capabilities, compliance, and delivery discipline rather than itemized product specs. The tender’s unique feature is the quantified option for order expansion during the contract term, demanding robust capacity planning. Prospective bidders should prepare to align with military procurement controls and potential volume fluctuations while awaiting further product-specific clarifications.

Technical Specifications & Requirements

  • Total Items: 11 (BOQ entries show 11 items, all marked N/A for quantity and unit)
  • Technical data availability: No itemized product specifications or performance criteria provided in the tender data
  • Key clause: Option Clause permits up to 25% increase in ordered quantity at contracted rates
  • Delivery mechanics: Delivery period starts from the last date of the original delivery order; extended time follows a precise formula with a minimum of 30 days
  • Category scope: No explicit product category or standards listed; emphasis on supply capability and contract administration

Terms, Conditions & Eligibility

  • Delivery flexibility: Option to increase quantity by up to 25% during contract term at contracted rates
  • Delivery timeline: Extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Compliance: Bidders must comply with option-clause delivery provisions and overall contract terms as issued by the Purchaser

Key Specifications

  • Total items in BOQ: 11

  • Item quantities: N/A (not specified in data)

  • EMD: Not disclosed in tender data

  • Delivery clause: 25% quantity variation option at contracted rates

  • Delivery timeline: based on last date of original delivery order with minimum 30 days extension

Terms & Conditions

  • Option clause allows up to 25% increase in quantity during contract

  • Delivery period starts after original delivery order; extension formula with minimum 30 days

  • No technical specifications or product standards disclosed in data

Important Clauses

Payment Terms

Not specified in tender data

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified in tender data

Bidder Eligibility

  • Eligibility criteria not detailed in data; bidders must comply with general government procurement norms

  • Experience in supplying security equipment or related items preferred

  • Financial capability to handle potential 25% quantity variations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

54640-70A10 , 78811-M-78400 , 77130-70A00-5WA , 77140-70A00-5WA , 12623M60A00 , 53410M83310 , 12140M63E60 , 11115M60B11 , 41310M80370 , 1211M60E60 , 29101-70A00

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-8537648.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 11 Items Sign in for GEM prices

#1

54640-70A10

PARKING BRAKE

1 nos Delivery: 10 days
#2

78811-M-78400

RUBBER CHANNEL

1 nos Delivery: 10 days
#3

77130-70A00-5WA

MOLDING SIDE RH

1 nos Delivery: 10 days
#4

77140-70A00-5WA

MOLDING SIDE LH

1 nos Delivery: 10 days
#5

12623M60A00

CONNECTING BEARING SET

1 nos Delivery: 10 days
#6

53410M83310

CYL ASSY REAR

2 nos Delivery: 10 days
#7

12140M63E60

PISTON RING SET

1 nos Delivery: 10 days
#8

11115M60B11

HEAD VALVE

6 nos Delivery: 10 days
#9

41310M80370

SPRING ASSY REAR

2 nos Delivery: 10 days
#10

1211M60E60

PISTON

4 nos Delivery: 10 days
#11

29101-70A00

PANEL ASSY FRONT WINDOW

1 nos Delivery: 10 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar security equipment supply

4

Financial statements (audited if available)

5

EMD documents as applicable (not specified in data; provide placeholder if required by T&C)

6

Technical bid documents demonstrating capability (without specified product specs)

7

OEM authorizations or distributor certificates (if applicable)

Corrigendum Updates

2 Updates
#1

Update

14-Nov-2025

Extended Deadline

15-Nov-2025, 1:00 pm

Opening Date

15-Nov-2025, 1:30 pm

#2

Update

11-Nov-2025

Extended Deadline

14-Nov-2025, 1:00 pm

Opening Date

14-Nov-2025, 1:30 pm

Technical Results

S.No Seller Item Date Status
1
ABS AUTOMOTIVE   Under PMA
-13-11-2025 19:39:56

Financial Results

Rank Seller Price Item
L1
ABS AUTOMOTIVE(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : 54640-70A10,78811-M-78400,77130-70A00-5WA,77140-70A00-5WA,12623M60A00,53410M83310,12140M63E60,11115

Frequently Asked Questions

Key insights about ANDAMAN & NICOBAR tender market

How to bid for HQIDS security equipment tender in India 2025?

Bidders should participate through the standard government portal, submit GST, PAN, and financials, provide experience certificates for similar security equipment, and include OEM authorizations if applicable. The tender allows a 25% quantity variation and requires adherence to the delivery-extension formula tied to the original delivery period.

What documents are required for HQIDS procurement tender 2025?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid materials, and OEM authorizations. Prepare these upfront to ensure bid completeness and avoid disqualification due to missing eligibility criteria.

What is the delivery extension rule in this tender?

Delivery extensions are governed by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may apply this during the option-clause execution to accommodate additional quantity.

Are there any technical specifications provided for the security equipment?

No technical specifications or product standards are disclosed in the tender data. Bidders should be prepared for generic procurement and await clarification on exact product categories, performance criteria, or compliance requirements.

What is the role of the 25% quantity variation clause?

The clause permits up to a 25% increase in ordered quantity at contracted rates, both at the time of contract placement and during the contract currency, necessitating robust capacity planning and price stability within the agreed rates.

How does the payment terms aspect apply to this tender?

Specific payment terms are not stated in the data. Bidder should expect standard government procurement practices, with terms tied to delivery milestones and contract performance, subject to further documents in the official tender terms.

What eligibility criteria should suppliers meet for this HQIDS bid?

Suppliers should demonstrate capability for security equipment supply, provide relevant experience certificates, and maintain financial stability. Although explicit turnovers or years are not listed, align with typical defense procurement standards and obtain OEM authorizations if required.

When will the delivery schedule be activated after order?

Delivery starts from the last date of the original delivery order. If quantity is increased, the extension follows the prescribed formula with a minimum 30 days, and may be extended further up to the original delivery period as per the option clause.

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