GEM

Uttar Pradesh Law Department Speakerphone and Video Conferencing Equipment Tender Allahabad 2025 - IPv6 Ready Hardware with Malicious Code Certificate

Bid Publish Date

16-Dec-2025, 6:37 pm

Bid End Date

03-Jan-2026, 11:00 am

EMD

₹25,000

Location

ALLAHABAD , UTTAR PRADESH

Progress

Issue16-Dec-2025, 6:37 pm
AwardPending
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Quantity

26

Category

Speakerphone

Bid Type

Two Packet Bid

Categories 3

WEB WEB CAMERA CAMERA

Tender Overview

UP Law Department, Allahabad (Uttar Pradesh) invites bids for Speakerphone and Video Conferencing Camera/WebCam hardware to equip legal proceedings and remote hearings. The procurement scope references Speakerphone and Video Conferencing Camera/WebCam categories with an EMD of ₹25,000. Bids must accommodate an option to increase quantity by up to 25% during contract execution at contracted rates, with delivery time calculations linked to the original period and a minimum of 30 days. Consortium bids allowed with a single leader; data sheets must match offered parameters. All IT equipment must be IPv6 ready from day one, and a Malicious Code Certificate must be uploaded confirming absence of embedded malicious code. End User Certificate handling follows buyer format. This opportunity requires strict product documentation alignment and compliance with specified data sheet parameters, ensuring verifiable hardware suitability for government IT deployments in Allahabad.

Technical Specifications & Requirements

  • Product categories: Speakerphone and Video Conferencing Camera / WebCam
  • EMD: ₹25,000 (payment terms to be defined in tender)
  • Delivery terms: option to increase quantity up to 25%, delivery period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days
  • Standards & certificates: IPv6 readiness; Malicious Code Certificate to be uploaded; End User Certificate in Buyer format; Data Sheet alignment mandatory
  • Consortium terms: allowed with leader, each member fully responsible
  • Documentation: Data Sheet must match product specifications; OEM authorizations as applicable; GST/PAN and financials may be required
  • Context: no BOQ items listed; emphasis on compliance with data sheet and security/IT integrity clauses

Terms, Conditions & Eligibility

  • EMD: ₹25,000 (to be paid as per bid terms)
  • Delivery: delivery schedule governed by option clause; minimum 30 days with extended calculations
  • Security & compliance: IPv6 readiness; Malicious Code Certificate; End User Certificate in buyer format
  • Consortium: allowed with shared responsibility among members
  • Data Sheet: must be uploaded and verifiable against offered product
  • Post-bid: bidders must ensure no liquidation or bankruptcy; data sheet alignment is critical
  • Documentation: GST, PAN, experience/financial documents may be required; OEM authorizations as applicable

Key Specifications

  • Product/service names: Speakerphone and Video Conferencing Camera/WebCam

  • Quantity/scale details: not specified in BOQ; bid must clarify per device totals

  • EMD amount: ₹25,000

  • Delivery/installation: up to 25% quantity increase during contract; minimum 30 days delivery for extended quantities

  • Standards & testing: IPv6 readiness; Malicious Code Certificate; Data Sheet alignment with offered specs

  • Eligibility: consortium allowed with leader; all members equally responsible

  • Warranty/AMC: not explicitly stated; ensure post-sale support terms in bid

Terms & Conditions

  • Key term: EMD ₹25,000 and data sheet alignment.

  • Key term: IPv6 readiness and Malicious Code Certificate requirement.

  • Key term: quantity option up to 25% and extended delivery timing formula.

Important Clauses

Payment Terms

EMD of ₹25,000 required; payment schedule to be defined in bid documents; ensure compliance with government norms.

Delivery Schedule

Option to increase quantity up to 25% at contracted rates; delivery period starts from the last date of original delivery order; minimum 30 days extension.

Penalties/Liquidated Damages

LD terms to be clarified in bid; ensure adherence to IPv6 readiness and data sheet validation to avoid rejection.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Consortium allowed with leader; equal responsibility among members

  • Technical data sheet alignment with offered hardware; OEM authorizations if applicable

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar speakerphone/video conferencing deployments

4

Financial statements (last 2-3 years) demonstrating solvency

5

EMD submission proof (₹25,000) as per bid terms

6

Technical bid and Data Sheet aligning with offered hardware specifications

7

End User Certificate (buyer format) if requested

8

OEM authorization letters (if bidding as an authorized reseller)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for speakerphone and webcam tender in Allahabad Uttar Pradesh 2025?

Bidders should submit EMD of ₹25,000 along with GST, PAN, financials, and experience certificates. Provide Data Sheet aligned to offered hardware, IPv6 readiness proof, and Malicious Code Certificate. Consortium bids allowed with a leader; End User Certificate in buyer format may be required. Deliverables must satisfy the 25% quantity option and minimum 30-day delivery timelines.

What documents are required for UP Law Department IT equipment tender in Allahabad?

Required documents include GST registration, PAN card, latest financial statements, experience certificates for similar deployments, EMD receipt for ₹25,000, Data Sheet matching offered specs, End User Certificate in buyer format, and any OEM authorization letters if bidding as an authorized reseller.

What are the hardware specifications for IPv6 readiness and security certificates?

Bidders must certify IPv6 readiness from day one and upload Malicious Code Certificate ensuring no embedded malicious code. Data Sheet must reflect IPv6 support status, with documentation proving compliance. End User Certificate requirements follow buyer’s format for security-sensitive deployments.

When is the delivery period and how does the 25% quantity option affect timing?

Delivery is adjustable via the option clause: additional quantity up to 25% of bid quantity at contracted rates. Delivery period starts from the last date of the original delivery order; if extended, the extra time is calculated as (additional/original) × original period, with a minimum of 30 days.

What is the EMD amount and how is it paid for this tender?

The EMD total is ₹25,000. Submit proof of payment with the bid, per tender terms. Ensure the EMD instrument corresponds to the stated amount and is valid through the bid evaluation window to prevent disqualification.

What are the consortium requirements for this UP procurement bid?

Consortium bids are allowed; the seller can partner with other sellers, but each consortium member must share full responsibility for execution. One member acts as leader; an undertaking confirming this arrangement should be uploaded with the bid.

What should the data sheet contain to match offered speakerphone and webcam specs?

The Data Sheet must precisely reflect model numbers, bandwidth, mute features, audio pickup, resolution, frame rate, connectivity ports, and compatibility with government IT standards. Any mismatch can lead to bid rejection; ensure cross-check with supplied hardware and OEM details.

What certificates are mandatory besides the Malicious Code Certificate for this tender?

Mandatory certificates include End User Certificate in the buyer format and OEM authorizations if applicable. Additional documentation may include IPv6 readiness proof, data sheet conformity, and standard compliance attestations required by the Law Department.

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