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National Academy Of Sciences DST Procurement Allahabad High End Laptop MFM Desktop 2025

Bid Publish Date

01-Dec-2025, 7:04 pm

Bid End Date

11-Dec-2025, 9:00 pm

EMD

₹50,000

Location

ALLAHABAD , UTTAR PRADESH
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Progress

RA
Issue01-Dec-2025, 7:04 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

29

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Categories 2

LAPTOP MACHINE

Tender Overview

The National Academy Of Sciences, under the Department Of Science And Technology, invites bids for High End Laptop - Notebook (Q2), Multifunction Machine (MFM) V2 (Q2), and High End Desktop Computer (Q2) in Allahabad, Uttar Pradesh. The tender specifies an EMD of ₹50,000 and reserves the right to alter quantities by up to 25% at contract placement and during the contract currency. There are no BOQ items listed, indicating an open requirement for multiple high-end computing devices. The buyer's option clause governs delivery extension and quantity adjustments, starting from the last delivery order date, with a minimum extension of 30 days. This procurement targets advanced computing hardware for NAS research and DST activities, with emphasis on standard-compliant, performance-grade equipment.

Technical Specifications & Requirements

  • Procurement categories include: High End Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2), and High End Desktop Computer (Q2).
  • EMD: ₹50,000 must be submitted as part of bid security.
  • No BOQ items or explicit technical specifications are provided within the tender data.
  • The tender includes an option clause allowing ±25% quantity changes at contracted rates and a delivery period tied to the original delivery schedule, with calculations based on (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • The procurement is targeted at advanced hardware with potential OEM/general specifications to meet NAS/DST needs and may require compliance with standard/quality assurances as per internal policies.

Terms, Conditions & Eligibility

  • EMD: ₹50,000 as bid security.
  • Quantity variation: Up to 25% increase or decrease at contract award and during the currency of the contract.
  • Delivery timeline: Calculated extension based on option clause; minimum extension is 30 days.
  • Bidders must comply with the buyer-added terms; detailed delivery and payment terms are to be confirmed in the ATC/amended terms.
  • No explicit warranty, payment, or acceptance criteria provided in the summary data; bidders should review the ATC document for full terms.

Key Specifications

    • Product categories: High End Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2), High End Desktop Computer (Q2)
    • EMD: ₹50,000
    • Quantity variation: ±25% permissible under option clause
    • Delivery extension formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
    • BOQ items: Not provided; bidder to align with NAS/DST requirements

Terms & Conditions

  • Option clause allows ±25% quantity changes at contract and during currency

  • Delivery period extensions calculated with minimum 30 days

  • EMD of ₹50,000 required; verify payment method and validity

Important Clauses

Payment Terms

Not specified in summary data; bidders should consult ATC for advances, milestones, and schedule

Delivery Schedule

Delivery period governed by original delivery date plus extension as per option clause; minimum extension 30 days

Penalties/Liquidated Damages

Not stated in provided data; review ATC for LD or performance bond details

Bidder Eligibility

  • Experience in supplying high-end computing devices (laptops, desktops, MFM units) to government bodies

  • Financial capacity to mobilize required procurement (demonstrated in financial statements)

  • GST registration and PAN compliant bidders

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High End Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2) , High End Desktop Computer (Q2)

Authority Records

MINISTRY OF SCIENCE AND TECHNOLOGYSCIENCE AND TECHNOLOGY DEPARTMENT

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Documents 3

GeM-Bidding-8659367.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar high-end computing equipment supply

4

Financial statements (audited if available)

5

EMD submission receipt (₹50,000)

6

Technical bid documents demonstrating device categories

7

OEM authorizations or dealer certificates (if applicable)

Reverse Auction Schedule

Completed

Start

31-Dec-2025, 12:00 pm

End

01-Jan-2026, 12:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
AGASTYA INTERNATIONAL   Under PMA
Make : acer Model : TravelLite TL44-53M11-12-2025 16:02:42
2
GIRRAJ ENTERPRISES   Under PMA
Make : hp Model : HP 440 G11 NB U5 125U Win11P 1611 wifi11-12-2025 16:19:54
3
KEYA IT ENTERPRISES INDIA PRIVATE LIMITED   Under PMA
Make : hp Model : HP 440 G11 NB U5 125U Win11P 1611 wifi11-12-2025 15:26:47
4
MICRO COMPUTERS   Under PMA
Make : hp Model : HP 440 G11 NB U5 125U Win11P 1611 wifi11-12-2025 19:44:17

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1KEYA IT ENTERPRISES INDIA PRIVATE LIMITED(MII)   Under PMA Winner ₹26,63,500Item Categories : High End Laptop - Notebook,Multifunction Machine MFM (V2),High End Desktop Computer
L2MICRO COMPUTERS (MII)   Under PMA₹27,07,000Item Categories : High End Laptop - Notebook,Multifunction Machine MFM (V2),High End Desktop Computer
L3GIRRAJ ENTERPRISES (MII)   Under PMA₹27,36,000Item Categories : High End Laptop - Notebook,Multifunction Machine MFM (V2),High End Desktop Computer

🎉 L1 Winner

KEYA IT ENTERPRISES INDIA PRIVATE LIMITED(MII)   Under PMA

Final Price: ₹26,63,500

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for high end laptop tender in Allahabad NAS DST 2025

Bidders must submit GST, PAN, EMD ₹50,000, and experience certificates for similar equipment. Ensure OEM authorizations if applicable, and provide technical bid documents covering laptop, MFM, and desktop categories. Review ATC for delivery terms and the 25% quantity option clause.

What documents are required for NAS DST procurement in Uttar Pradesh

Submit GST certificate, PAN, company financials, audited statements, prior work/experience certificates, EMD ₹50,000, OEM authorizations, and complete technical bid documentation. Ensure the vendor profile aligns with high-end computing hardware supply requirements.

What are the delivery terms for NAS DST high end hardware

Delivery terms reflect the option clause: quantity may vary by up to 25% at contract award and during currency. Delivery extension is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is the EMD amount for this Allahabad tender in 2025

The EMD for this NAS/DST procurement is ₹50,000. It must be submitted with the bid in the approved payment format, and it should be valid through the bid evaluation and contract award process.

Which product categories are covered in this NAS DST tender

The tender covers High End Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2), and High End Desktop Computer (Q2), with no BOQ items listed in the data provided.

What standards or certifications are required for NAS DST hardware

Specific standards are not listed in the data; bidders should reference at least OEM compliance and internal NAS/DST quality policies in the ATC. Confirm if ISI/ISO certifications are mandated during final bid submission.

How to prepare bid submission for NAS DST Allahabad

Prepare bidder documents including GST, PAN, EMD ₹50,000, financials, experience, OEM authorizations, and technical bid for laptops, MFM, and desktops. Ensure alignment with the option clause and delivery extension rules. Await ATC for any device-specific requirements.

What is the role of the option clause in this tender

The option clause allows NAS/DST to modify ordered quantities by up to 25% and extend delivery timelines accordingly. The calculation uses the ratio of additional to original quantities, with a minimum extension period of 30 days.

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