National Academy Of Sciences DST Procurement Allahabad High End Laptop MFM Desktop 2025
Bid Publish Date
01-Dec-2025, 7:04 pm
Bid End Date
11-Dec-2025, 9:00 pm
EMD
₹50,000
Location
Progress
RATender Overview
The National Academy Of Sciences, under the Department Of Science And Technology, invites bids for High End Laptop - Notebook (Q2), Multifunction Machine (MFM) V2 (Q2), and High End Desktop Computer (Q2) in Allahabad, Uttar Pradesh. The tender specifies an EMD of ₹50,000 and reserves the right to alter quantities by up to 25% at contract placement and during the contract currency. There are no BOQ items listed, indicating an open requirement for multiple high-end computing devices. The buyer's option clause governs delivery extension and quantity adjustments, starting from the last delivery order date, with a minimum extension of 30 days. This procurement targets advanced computing hardware for NAS research and DST activities, with emphasis on standard-compliant, performance-grade equipment.
Technical Specifications & Requirements
- Procurement categories include: High End Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2), and High End Desktop Computer (Q2).
- EMD: ₹50,000 must be submitted as part of bid security.
- No BOQ items or explicit technical specifications are provided within the tender data.
- The tender includes an option clause allowing ±25% quantity changes at contracted rates and a delivery period tied to the original delivery schedule, with calculations based on (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- The procurement is targeted at advanced hardware with potential OEM/general specifications to meet NAS/DST needs and may require compliance with standard/quality assurances as per internal policies.
Terms, Conditions & Eligibility
- EMD: ₹50,000 as bid security.
- Quantity variation: Up to 25% increase or decrease at contract award and during the currency of the contract.
- Delivery timeline: Calculated extension based on option clause; minimum extension is 30 days.
- Bidders must comply with the buyer-added terms; detailed delivery and payment terms are to be confirmed in the ATC/amended terms.
- No explicit warranty, payment, or acceptance criteria provided in the summary data; bidders should review the ATC document for full terms.
Key Specifications
-
- Product categories: High End Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2), High End Desktop Computer (Q2)
-
- EMD: ₹50,000
-
- Quantity variation: ±25% permissible under option clause
-
- Delivery extension formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
- BOQ items: Not provided; bidder to align with NAS/DST requirements
Terms & Conditions
-
Option clause allows ±25% quantity changes at contract and during currency
-
Delivery period extensions calculated with minimum 30 days
-
EMD of ₹50,000 required; verify payment method and validity
Important Clauses
Payment Terms
Not specified in summary data; bidders should consult ATC for advances, milestones, and schedule
Delivery Schedule
Delivery period governed by original delivery date plus extension as per option clause; minimum extension 30 days
Penalties/Liquidated Damages
Not stated in provided data; review ATC for LD or performance bond details
Bidder Eligibility
-
Experience in supplying high-end computing devices (laptops, desktops, MFM units) to government bodies
-
Financial capacity to mobilize required procurement (demonstrated in financial statements)
-
GST registration and PAN compliant bidders
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AGASTYA INTERNATIONAL Under PMA | Make : acer Model : TravelLite TL44-53M | 11-12-2025 16:02:42 | |
| 2 | GIRRAJ ENTERPRISES Under PMA | Make : hp Model : HP 440 G11 NB U5 125U Win11P 1611 wifi | 11-12-2025 16:19:54 | |
| 3 | KEYA IT ENTERPRISES INDIA PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G11 NB U5 125U Win11P 1611 wifi | 11-12-2025 15:26:47 | |
| 4 | MICRO COMPUTERS Under PMA | Make : hp Model : HP 440 G11 NB U5 125U Win11P 1611 wifi | 11-12-2025 19:44:17 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | KEYA IT ENTERPRISES INDIA PRIVATE LIMITED(MII) Under PMA Winner | ₹26,63,500 | Item Categories : High End Laptop - Notebook,Multifunction Machine MFM (V2),High End Desktop Computer |
| L2 | MICRO COMPUTERS (MII) Under PMA | ₹27,07,000 | Item Categories : High End Laptop - Notebook,Multifunction Machine MFM (V2),High End Desktop Computer |
| L3 | GIRRAJ ENTERPRISES (MII) Under PMA | ₹27,36,000 | Item Categories : High End Laptop - Notebook,Multifunction Machine MFM (V2),High End Desktop Computer |
🎉 L1 Winner
KEYA IT ENTERPRISES INDIA PRIVATE LIMITED(MII) Under PMA
Final Price: ₹26,63,500
Reverse Auction Schedule
Start
31-Dec-2025, 12:00 pm
End
01-Jan-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
29
Category
High End Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
100
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2) , High End Desktop Computer (Q2)
Authority Records
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Documents 3
GeM-Bidding-8659367.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar high-end computing equipment supply
Financial statements (audited if available)
EMD submission receipt (₹50,000)
Technical bid documents demonstrating device categories
OEM authorizations or dealer certificates (if applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for high end laptop tender in Allahabad NAS DST 2025
Bidders must submit GST, PAN, EMD ₹50,000, and experience certificates for similar equipment. Ensure OEM authorizations if applicable, and provide technical bid documents covering laptop, MFM, and desktop categories. Review ATC for delivery terms and the 25% quantity option clause.
What documents are required for NAS DST procurement in Uttar Pradesh
Submit GST certificate, PAN, company financials, audited statements, prior work/experience certificates, EMD ₹50,000, OEM authorizations, and complete technical bid documentation. Ensure the vendor profile aligns with high-end computing hardware supply requirements.
What are the delivery terms for NAS DST high end hardware
Delivery terms reflect the option clause: quantity may vary by up to 25% at contract award and during currency. Delivery extension is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the EMD amount for this Allahabad tender in 2025
The EMD for this NAS/DST procurement is ₹50,000. It must be submitted with the bid in the approved payment format, and it should be valid through the bid evaluation and contract award process.
Which product categories are covered in this NAS DST tender
The tender covers High End Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2), and High End Desktop Computer (Q2), with no BOQ items listed in the data provided.
What standards or certifications are required for NAS DST hardware
Specific standards are not listed in the data; bidders should reference at least OEM compliance and internal NAS/DST quality policies in the ATC. Confirm if ISI/ISO certifications are mandated during final bid submission.
How to prepare bid submission for NAS DST Allahabad
Prepare bidder documents including GST, PAN, EMD ₹50,000, financials, experience, OEM authorizations, and technical bid for laptops, MFM, and desktops. Ensure alignment with the option clause and delivery extension rules. Await ATC for any device-specific requirements.
What is the role of the option clause in this tender
The option clause allows NAS/DST to modify ordered quantities by up to 25% and extend delivery timelines accordingly. The calculation uses the ratio of additional to original quantities, with a minimum extension period of 30 days.