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GEM

University Grants Commission Networking & IT Equipment Tender Gwalior Madhya Pradesh 2025

Bid Publish Date

26-Dec-2025, 4:24 pm

Bid End Date

16-Jan-2026, 5:00 pm

EMD

₹15,000

Location

GWALIOR , MADHYA PRADESH

Progress

Issue26-Dec-2025, 4:24 pm
AwardPending
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Quantity

2689

Category

OFC Cable 6 core

Bid Type

Two Packet Bid

Categories 38

DISCRETE COMPONENTS NETWORK GATEWAY PVC PIPE SECURITY CAMERAS DIGITAL CROSS CONNECT GLUCOMETER BACKHOE CCTV SYSTEM TELEVISION SUPPLY CABLE WEB CAMERA NETWORK CARD NETWORKING PLASTIC PROJECTOR BATTERY MULTI SERVICE SWITCH PORT SWITCH PORT ROUTER SURVEILLANCE EQUIPMENTS CAMERA BOX AUDIO VISUAL INSTRUMENT NETWORKING COMPONENT NETWORKING CABLE WIRE VIDEO OUTPUT DEVICE JUMPER WIRE LAPTOP CHANNEL VIDEO TRACKING SYSTEM CAT NETWORKING EQUIPMENTS LAN COMPUTER ACCESSORIES WIFI AUDIO VISUAL ACCESSORY

Tender Overview

The University Grants Commission (UGC), Department of Higher Education, invites bids for a broad range of networking and IT equipment in Gwalior, Madhya Pradesh (PIN 474001). Scope spans switches (various port counts), Cat 6 cabling, racks, faceplates, patch cords, cameras (2 MP), NVRs, PoE switches, access points, networking accessories, installation, and commissioning. The estimated contract value is not disclosed, while the EMD is ₹15,000. Delivery is to be performed at MITS-DU, Gwalior, with a comprehensive supply, installation, testing, commissioning, and operator training scope. A 25% option quantity clause may be exercised, and OEM/authorized seller support for imported items is mandatory. Unique requirement includes on-site installation and statutory clearances, if any, at the purchaser’s facilities.

Technical Specifications & Requirements

  • Product category includes: NVRs, 8/16/24 port Giga switches, PoE switches, RJ45 boxes, Cat 6 wire (various lengths), rack setups (2U/4U/6U/12U), faceplates, patch cords, VGA/HDMI cables, cameras (2 MP dome), 1 TB HDDs, projectors, and related installation charges.
  • No explicit performance specs provided in the tender text; itemization indicates a broad IT/networking scope and installation services.
  • EMD: ₹15,000; delivery address: MITS-DU Gwalior, Gola Ka Mandir, MP 474005. Scope includes supply, installation, testing, commissioning, and operator training.
  • Terms allow quantity variation up to ±25% of bid quantity during and after award. Imported items require an in-India registered OEM/seller for after-sales service.
  • Payment/guarantee terms: EMD via DD or online; performance security via PBG or DD; hard-copy DD delivery within 15 days post-award.

Terms, Conditions & Eligibility

  • Delivery and installation address fixed at MITS-DU Gwalior; on-site commissioning included.
  • Option clause permits up to 25% quantity variation at contracted rates with extended delivery time formula.
  • For imported products, an OEM in India must provide after-sales service; certificate required.
  • EMD: ₹15,000; payment modes include Account Payee DD in favor of Vice-Chancellor, MITS DU.
  • Performance security: PBG or DD acceptable; hard copy required within specified timelines.
  • Scope covers supply, installation, testing, commissioning, and operator training, including any necessary statutory clearances.
  • Bidder must adhere to GeM terms and ATC documents linked by the buyer.

Key Specifications

  • Product category: Networking switches (6-, 8-, 16-, 24-port), rack units (2U, 4U, 6U, 12U), Cat 6 cabling (various lengths: 100 m, 305 m bundles), RJ45 components, faceplates, cables (VGA/HDMI), cameras (2 MP dome), NVRs (4/8 channels), PoE switches, access points

  • EMD amount: ₹15,000

  • Delivery location: MITS-DU Gwalior, Gola Ka Mandir, MP 474005

  • Option clause: quantity can increase/decrease by up to 25% at contracted rates

  • OEM/import: registered Indian office required for after-sales service; certificate to be submitted

Terms & Conditions

  • Key Term 1: Quantity variation up to 25% during/after award

  • Key Term 2: EMD ₹15,000; DD or online payment acceptable

  • Key Term 3: On-site supply, installation, testing, commissioning, operator training

Important Clauses

Payment Terms

EMD in DD/online; performance security via PBG or DD; hard copy DD due within 15 days post award

Delivery Schedule

Delivery and installation to be completed in line with option clause; additional time formula ((increased quantity ÷ original quantity) × original delivery period), minimum 30 days

Penalties/Liquidated Damages

Not specified in provided terms; contract allows schedule adjustments per option clause

Bidder Eligibility

  • Experience in supply and installation of networking equipment and related IT hardware

  • Evidence of continuing after-sales support for imported items (OEM authorized)

  • Financial stability to mobilize resources for supply, installation, and training

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Bill of Quantities (BOQ) 116 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 IO Box As per specs attached 204 unit psharma70 30
2 24 Port Giga Switch As per specs attached 13 unit psharma70 30
3 16 Port Giga Switch As per specs attached 3 unit psharma70 30
4 Cat 6 Wire 305 Mt As per specs attached 14 unit psharma70 30
5 RJ 45 1 Box As per specs attached 3 unit psharma70 30
6 Casing Patti 2 inch As per specs attached 160 unit psharma70 30
7 Casing Patti 1 inch As per specs attached 76 unit psharma70 30
8 4 U Rack As per specs attached 5 unit psharma70 30
9 Patch Cord and Installation As per specs attached 243 unit psharma70 30
10 Patch Cord As per specs attached 38 unit psharma70 30
11 8 Port Switch As per specs attached 1 unit psharma70 30
12 24 Port Giga Switch Manageable As per specs attached 1 unit psharma70 30
13 Instllation As per specs attached 38 unit psharma70 30
14 Instllation As per specs attached 1 unit psharma70 30
15 Cat 6 Wire 100 Mt As per specs attached 2 unit psharma70 30
16 2 U Rack As per specs attached 1 unit psharma70 30
17 5 Port Giga Switch As per specs attached 2 unit psharma70 30
18 Adapter As per specs attached 2 unit psharma70 30
19 Smart Switch As per specs attached 2 unit psharma70 30
20 Smart Swtich As per specs attached 2 unit psharma70 30
21 Networking Cable and Installation Charges As per specs attached 1 unit psharma70 30
22 VGA Cable 10 mt As per specs attached 6 unit psharma70 30
23 HDMI Cable 10 mt As per specs attached 5 unit psharma70 30
24 HDMI Cable 5 mt As per specs attached 3 unit psharma70 30
25 VGA Port Faceplate As per specs attached 3 unit psharma70 30
26 Wooden Faceplate As per specs attached 3 unit psharma70 30
27 RF Device As per specs attached 4 unit psharma70 30
28 Camera 2 MP Dome As per specs attached 2 unit psharma70 30
29 4 Channel NVR As per specs attached 1 unit psharma70 30
30 Cat 6 Wire 100 Mt As per specs attached 2 unit psharma70 30
31 2 U Rack As per specs attached 1 unit psharma70 30
32 5 Port Giga Switch As per specs attached 2 unit psharma70 30
33 Adapter As per specs attached 2 unit psharma70 30
34 2 MP IP Dome camera As per specs attached 19 unit psharma70 30
35 4 Port Switch As per specs attached 6 unit psharma70 30
36 Cat 6 Wire 100 Mt As per specs attached 4 unit psharma70 30
37 PVC Pipe As per specs attached 126 unit psharma70 30
38 1 TB HDD As per specs attached 3 unit psharma70 30
39 8 CH NVR As per specs attached 2 unit psharma70 30
40 8 Port PoE switch As per specs attached 1 unit psharma70 30
41 Cat 6 305 Mt As per specs attached 9 unit psharma70 30
42 Access Point As per specs attached 19 unit psharma70 30
43 4 Port Networking Switch As per specs attached 7 unit psharma70 30
44 4 CH NVR As per specs attached 1 unit psharma70 30
45 Installation As per specs attached 19 unit psharma70 30
46 vc office printer Cartigrage big change As per specs attached 1 unit psharma70 30
47 VC office Amzon prime Stick As per specs attached 1 unit psharma70 30
48 VC office Wifi mouse As per specs attached 1 unit psharma70 30
49 VC office gio dongal battery As per specs attached 1 unit psharma70 30
50 AAA package cell As per specs attached 20 unit psharma70 30
51 AA and AAA package cell As per specs attached 20 unit psharma70 30
52 CT PI to HDMI converter As per specs attached 1 unit psharma70 30
53 Wifi As per specs attached 1 unit psharma70 30
54 new building lab 5g router As per specs attached 1 unit psharma70 30
55 new building thrid floor Access point As per specs attached 1 unit psharma70 30
56 old TNP access point As per specs attached 1 unit psharma70 30
57 6U Rack new Bilding Server room As per specs attached 1 unit psharma70 30
58 4 port giga switch As per specs attached 1 unit psharma70 30
59 1000BASE LX Mini GBIC Gigabit Ethernet Module As per specs attached 4 unit psharma70 30
60 OFC Cable 6 core As per specs attached 900 unit psharma70 30
61 Optical Patch cord As per specs attached 4 unit psharma70 30
62 OFC Joint As per specs attached 1 unit psharma70 30
63 Projector Repair As per specs attached 1 unit psharma70 30
64 LED TV As per specs attached 1 unit psharma70 30
65 Camera 2 MP Dome As per specs attached 22 unit psharma70 30
66 Laptop reparing As per specs attached 1 unit psharma70 30
67 KeyBoard Mouse As per specs attached 1 unit psharma70 30
68 I O Box As per specs attached 4 unit psharma70 30
69 Cat 6 wire 100 mt As per specs attached 1 unit psharma70 30
70 2 Inch Plastic Patti As per specs attached 11 unit psharma70 30
71 8 Port Switch As per specs attached 1 unit psharma70 30
72 Patch Cord As per specs attached 4 unit psharma70 30
73 Installation As per specs attached 1 unit psharma70 30
74 I O Box As per specs attached 2 unit psharma70 30
75 Cat 6 Wire As per specs attached 65 unit psharma70 30
76 I O Box As per specs attached 2 unit psharma70 30
77 Casing Patti As per specs attached 8 unit psharma70 30
78 Installation As per specs attached 6 unit psharma70 30
79 Access Point As per specs attached 2 unit psharma70 30
80 I O Box complete set Single Lan port plate As per specs attached 74 unit psharma70 30
81 24 Port Full Giga Switch As per specs attached 2 unit psharma70 30
82 16 Port Networking Switch As per specs attached 2 unit psharma70 30
83 Cat 6 wire 305 Mt bundle As per specs attached 5 unit psharma70 30
84 RJ 45 As per specs attached 1 unit psharma70 30
85 4 U rack As per specs attached 1 unit psharma70 30
86 6U Rack As per specs attached 1 unit psharma70 30
87 12 U Rack As per specs attached 1 unit psharma70 30
88 Casing Patti 2 Inch As per specs attached 60 unit psharma70 30
89 Casing Patti 1 Inch As per specs attached 50 unit psharma70 30
90 Patch Cord As per specs attached 74 unit psharma70 30
91 Installation As per specs attached 74 unit psharma70 30
92 I O Box dubble As per specs attached 8 unit psharma70 30
93 I O Box single box As per specs attached 10 unit psharma70 30
94 PoE Switch Port 16 switch As per specs attached 2 unit psharma70 30
95 Casing 2 inch patti As per specs attached 9 unit psharma70 30
96 installation As per specs attached 26 unit psharma70 30
97 Patch Cord As per specs attached 26 unit psharma70 30
98 Cat 6 Wire 305 mt As per specs attached 1 unit psharma70 30
99 I O Box dubble As per specs attached 2 unit psharma70 30
100 I O Box single box As per specs attached 2 unit psharma70 30
101 Cat 6 Wire As per specs attached 65 unit psharma70 30
102 Patch Cord As per specs attached 6 unit psharma70 30
103 Installation As per specs attached 6 unit psharma70 30
104 Access Point As per specs attached 1 unit psharma70 30
105 RF Devices As per specs attached 4 unit psharma70 30
106 Camera 2 MP Dome As per specs attached 2 unit psharma70 30
107 5 Port Giga Switch As per specs attached 2 unit psharma70 30
108 Adapotor As per specs attached 2 unit psharma70 30
109 Cat 6 wire 100 Mt As per specs attached 2 unit psharma70 30
110 Installation As per specs attached 2 unit psharma70 30
111 Laptop Format 128 GB ram As per specs attached 1 unit psharma70 30
112 Cartridge repairing work As per specs attached 1 unit psharma70 30
113 Cartridge new As per specs attached 1 unit psharma70 30
114 128 SSD card Format As per specs attached 1 unit psharma70 30
115 MAC Lab Computer Repairing 3 computer formats As per specs attached 3 unit psharma70 30
116 Access point As per specs attached 4 unit psharma70 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar IT/networking installations

4

Financial statements (audited if available)

5

EMD payment proof (DD or online receipt)

6

Technical bid documents and compliance certificates

7

OEM authorization/Authorisation for imported items

8

Factory/Manufacturing capability certificates (if applicable)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the networking equipment tender in Gwalior Madhya Pradesh 2025?

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹15,000 via DD or online. Include OEM authorization for imported items and compliance with installation, testing, and operator training scope. Ensure delivery to MITS-DU Gwalior and adhere to the 25% quantity variation option.

What documents are required for UGC networking bid in Gwalior?

Submit GST certificate, PAN card, experience certificates for similar work, financial statements, EMD proof, technical bid documents, OEM authorization for imported items, and any facility/capability certificates. Provide hard copy DD delivery within 15 days of award.

What are the essential technical specifications for switches and NVRs?

Tender lists broad categories: 6/8/16/24-port Gigabit switches, 4/8 channel NVRs, PoE switches, 2 MP dome cameras, 1 TB HDDs, 100/305 m Cat 6 cables, and related racks and faceplates. Specific performance metrics are not detailed in the document; compatibility with installation and training is required.

What is the EMD amount and payment terms for this tender in Gwalior?

EMD is ₹15,000 payable via Demand Draft or online. The successful bidder may provide DD as performance security; delivery of hard copy DD within 15 days post award is mandatory, with payments aligned to contract terms.

When is delivery and installation expected for the Gwalior tender?

Delivery schedule follows the option clause allowing up to 25% quantity variation; the additional time is calculated, with a minimum extension of 30 days. Delivery and commissioning should occur at MITS-DU Gwalior as per the contract schedule.

Which organizations provide after-sales support for imported items in this bid?

Imported products require an OEM or Authorized Seller with a registered Indian office to provide after-sales service. A certificate confirming this arrangement must be submitted with the bid.

What scope of supply is included in this UGC tender in Madhya Pradesh?

Scope includes supply, installation, testing, commissioning, and operator training, plus any required statutory clearances. The bidder must ensure on-site installation at the MITS-DU facility and provide training to operators.

What is the delivery location for equipment under this tender in Gwalior?

All equipment must be delivered to MITS-DU Gwalior, Gola Ka Mandir, MP 474005, with installation and commissioning performed on site by the bidder or their authorized team.