Indian Army Refined Sunflower Oil Tender BARDHAMAN West Bengal 713101 - DFS 423-2025 Packaging & ISI/BIS Compliance 2026
Bid Publish Date
29-Aug-2026, 7:11 pm
Bid End Date
01-Sep-2026, 7:00 pm
Location
Progress
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for the supply of Refined Sunflower Oil (V4) to the Supply Depot, Panagarh Military Station, Panagarh, Bardhaman, West Bengal 713148. The contract covers the supply of goods only, with no BOQ items published. The project location is the Panagarh depot, and the procurement emphasizes strict packaging, marking, and safety standards. A defined option clause allows up to a 50% change in quantity, at contracted rates, with delivery-time adjustments based on the original delivery period. The opportunity targets suppliers with compliant packaging and hygiene practices and a clear emphasis on quality and traceability.
Technical Specifications & Requirements
- Governing specifications/technical requirements cover oil type, quality and hygiene standards, and compliance with the stated governing specification.
- Packaging and marking must conform to DFS 423-2025, with standardized packing weights and non-returnable original packing material.
- Mandatory certificates include FSSAI and BIS compliance documents.
- Warranty: a warranty clause is present, though explicit scope/details are not provided in the available data.
- The product must meet the accepted quality and hygiene standards, and packaging/marking must reflect regulatory requirements.
Terms, Conditions & Eligibility
- Delivery address: Supply Depot Panagarh Military Station, Panagarh, Bardhaman, West Bengal – PIN 713148.
- Financial standing: Bidder must not be under liquidation or similar proceedings; an undertaking is required.
- Option clause: Purchaser may increase/decrease quantity by up to 50% and extend delivery time accordingly, with a minimum added period of 30 days.
- Scope of supply: Bid price must cover the complete cost to supply goods only, with packing materials non-returnable and net weight counted.
- Certificates: Bidders must upload all requested certificates; missing documents may lead to rejection.
Key Specifications
-
Product: Refined Sunflower Oil (V4)
-
Packaging standard: DFS 423-2025
-
Mandatory certifications: FSSAI and BIS
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Delivery: to Supply Depot Panagarh Military Station, Panagarh, Bardhaman, West Bengal 713148
-
Option clause: quantity can vary by up to 50%; delivery period adjusts per formula
-
Warranty: explicit warranty clause referenced, details not provided in data
Terms & Conditions
-
EMD: not disclosed in the provided data; submission of applicable security is implied
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Delivery terms: 50% quantity variation allowed with proportional delivery time extension
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Packaging: original packing material, non-returnable; standard weights required
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms once contract is awarded
Delivery Schedule
Delivery must be to Panagarh Depot; additional time may be granted based on the option clause and calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
Not specified in data; demurrage and rejection consequences appear in ATCs for ration items but may not apply to this oil tender
Bidder Eligibility
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Not under liquidation or court receivership
-
Capability to supply refined edible oil with BIS and FSSAI compliance
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Demonstrated experience in edible oil provisioning to government or defence bodies
Tender Data
Bid Details
Quantity
2906
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
10
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Refined Sunflower Oil (V4) (Defence) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
13
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bardhaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bardhaman | Bardhaman | - | - | 2906 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9822280.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating prior supply of edible oils
Financial statements / balance sheet
EMD document (if applicable) and any security deposit
Technical bid documents and specifications compliance
OEM authorization / manufacturer credentials (if required)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Compliance | Governing Specifications/Technical Requirements | Compliance to Defence Food Specifications No 423 - 2025 Issued By Secretariat Of The Technical Standardisation Committee (Food Stuffs) (Directorate General Of Supplies And Transport) (Copy Attached) |
| Compliance | Oil Types | Expressed |
| Compliance | Governing specification has been seen, read and understood | Yes |
| Compliance | Compliance to Quality and Hygiene Standard | As per Clause no. 1 to 7 (Quality) and Clause no. 17 to 18 (Hygiene) of Governing Standard/Technical Specification |
| Packaging and Marking | Packaging Type conforming to DFS 423 - 2025 | 1 Litre Polypouch, New 15 Kg square tin |
| Packaging and Marking | Packing | Packing as per clause no. 8 to 13 of Governing Standard/Technical Specification |
| Packaging and Marking | Marking | As per Clause no. 14 to 15 of Governing Standard/Technical Specification |
| Packaging and Marking | Mandatory Requirements of FSSAI/BIS | As per Clause no. 22 to 23 of Governing Standard/Technical Specification |
| Warranty | Warranty | As per clause no. 16 of Governing Standard/Technical Specification |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for refined sunflower oil tender in Bardhaman 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as applicable, plus technical compliance for FSSAI and BIS. Ensure packaging adheres to DFS 423-2025, and provide OEM authorizations if required. The offer should address supply to Panagarh Depot with the option clause allowing up to 50% quantity variation.
What documents are required for the oil supply tender in Panagarh?
Required documents include GST certificate, PAN card, experience certificates for edible oil provisioning, financial statements, EMD/security deposit, technical bid and packaging certifications, plus BIS/FSSAI compliance certificates and OEM authorizations as applicable.
What are the packaging and marking standards for this oil tender?
Packaging must conform to DFS 423-2025 with standardized weights. Original packing material should be used and not returned, and net weight will be counted. Marking must reflect regulatory compliance and batch traceability for defence supply.
What is the delivery location for the Panagarh oil supply contract?
Delivery is to the Supply Depot Panagarh Military Station, Panagarh, Bardhaman, West Bengal, PIN 713148. Ensure arrival is coordinated with depot warehouses and complies with demurrage and timely lifting terms if any items are rejected.
What standards must the refined oil meet for defence procurement?
Oil must meet governing specifications for oil types and quality/hygiene standards, and comply with FSSAI and BIS requirements. Ensure product is ISI/BIS certified where applicable and labeled for defence use.
How does the 50% quantity option affect delivery timelines?
With the option clause, the purchaser may increase or decrease quantity by up to 50% at contracted rates. Delivery period extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What is the scope of supply for this tender in Panagarh?
Scope is exclusive to the supply of goods (refined sunflower oil). Packing materials are not returned, and the contract counts only net weight. All associated packaging and labeling must comply with DFS 423-2025 and regulatory standards.
Are there any penalties for late lifting of items?
Demurrage specifics are described for ration items; however, the oil tender data does not specify demurrage rates. If rejected, bidders should prepare to manage stock and comply with depot directives per ongoing terms.