Punjab Police procurement: High End Desktop Computers, MFM, UPS with AVR & TV Tender in Muktsar Punjab 2025
Bid Publish Date
12-Nov-2025, 4:44 pm
Bid End Date
22-Nov-2025, 5:00 pm
Location
Progress
Key Highlights
- • OEM compliance on letterhead required for all products
- • Imported products require India-registered aftersales service arm
- • Dell, Acer & HP acceptable; local brands Dugong, Voltric may be disqualified
- • Quantity may be increased up to 25% during contract and currency
- • Delivery period tied to last date of original order with extended time formula
- • MAF requirement and OEM authorization documentation mandatory
Tender Overview
Punjab Police (Home Affairs And Justice Department Punjab) in Muktsar, Punjab invites bids for multiple IT and office automation products including High End Desktop Computers, Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2), and Television (TV) (V2). The procurement scope references varied equipment with no BoQ lines published, and bidders should anticipate an option to adjust quantity by up to 25%, with extended delivery rules tied to the original delivery period. The ATC clauses specify OEM-backed product compliance and post-sale service requirements, with explicit exclusion of some local brands. This tender focuses on OEM-sourced, certified hardware meeting enterprise needs and India-based aftersales support.
Key differentiators include the express OEM/compliance demands, the option quantity clause, and the validation process enforcing brand eligibility and service capabilities in India. The tender underlines that imported products must have an Indian-registered service arm for aftersales, while certain local brands may be disqualified. Overall, this opportunity targets established IT hardware providers with robust support networks and OEM authorizations.
Technical Specifications & Requirements
- Product categories: High End Desktop Computers, Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2), Television (TV) (V2).
- OEM/compliance: Product compliance must be on OEM letterhead; imported goods require an OEM or Authorized Seller with registered Indian office for aftersales support.
- Brand eligibility: Dell, Acer, and HP are explicitly acceptable; local brands like Dugong, Voltric may be disqualified.
- Option clause: Quantity may increase up to 25% of bid quantity at contract, delivery periods extend per calculated formula with a minimum of 30 days.
- Delivery terms: Delivery period begins from the last date of the original delivery order; extended delivery time follows the option clause rules.
- ATC focus: Bidder must meet MAF requirements and ensure OEM-letterhead product compliance.
Terms, Conditions & Eligibility
- EMD/ security: Not specified in the available data; bidders should verify in tender documents.
- Delivery timeline: Original delivery period governs; extension formula applies with minimum 30 days when option exercised.
- Payment terms: Not detailed in the data; verify in buyer terms.
- Warranty & service: OEM-based aftersales service in India is required; manufacturer support essential.
- Documentation: OEM authorization and product compliance on OEM letterhead; evidence of Indian service presence for imported items.
- Brand restrictions: Local brands may be disqualified; Dell, Acer, HP are acceptable per ATC.
- Additional clauses: Bidders must comply with the specific bid MAF and ATC terms when submitting.
Key Specifications
-
High End Desktop Computers – exact model specs not provided; requires OEM compliance
-
Multifunction Machine MFM (V2) – functionality per MFM V2 standard; no detailed SOR
-
Line Interactive UPS with AVR (V2) – AVR feature and capacity unspecified
-
Television (TV) (V2) – standard defining V2 category; no screen size or resolution given
-
OEM/compliance on letterhead; Indian service arm for imported items
Terms & Conditions
-
Option clause allows up to 25% quantity variation during and after contract
-
Imported products require India-based OEM/seller with service network
-
Brand eligibility excludes certain local brands; Dell/Acer/HP preferred
Important Clauses
Payment Terms
Not specified in data; verify in Buyer Added Terms
Delivery Schedule
Delivery starts from last date of original delivery order; extension via option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; verify in contract terms
Bidder Eligibility
-
OEM authorization to supply high end desktops, MFM, UPS with AVR, and televisions
-
India-based aftersales support capability for imported products
-
Compliance with OEM letterhead product certification
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | RIDHI ENTERPRISES Under PMA | Make : acer Model : Veriton S2690G | 22-11-2025 16:42:56 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RIDHI ENTERPRISES Under PMA | Item Categories : High End Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR (V2),Televis |
Tender Data
Bid Details
Quantity
27
Category
Line Interactive UPS with AVR (V2)
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
10
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Television (TV) (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8579868.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN)
Experience certificates for similar procurement work
Financial statements demonstrating financial capability
EMD/Security deposit documents (as applicable)
Technical bid documents and OEM authorization letters
Proof of OEM/Authorized Seller presence in India for aftersales
Product compliance on OEM letterhead
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Punjab Police hardware tender in Muktsar Punjab 2025?
Bidders must submit OEM authorization letters, product compliance on OEM letterhead, and evidence of India-based aftersales support for imported items. Ensure familiarity with the 25% option quantity clause and delivery extension rules. Prepare documentation as per Terms and Conditions and provide proof of turnover and experience in similar procurements.
What documents are required for Punjab Police high end desktop tender in Punjab?
Submit GST certificate, PAN, financial statements, experience certificates for similar projects, OEM authorization, and product compliance on OEM letterhead. Include EMD documentation if applicable and evidence of Indian service presence for imported equipment. Ensure all items meet OEM/IS standards where specified.
Which brands are acceptable for the Punjab Police MFM and TV tender 2025?
Dell, Acer and HP are explicitly acceptable per ATC; local brands such as Dugong and Voltric may be disqualified. Suppliers should provide OEM letters and confirm model compliance on OEM letterhead to avoid disqualification.
What is the delivery extension mechanism for the Punjab Police tender?
Delivery periods may extend if the option clause is exercised, using formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser also reserves extension up to the original delivery period during the extended window.
What are the OEM compliance requirements for imported equipment in this tender?
Imported products must have an OEM or Authorized Seller with a registered office in India to provide aftersales support. Submit the certificate showing this capability. Compliance must be on OEM letterhead; ensure India-based service presence is verifiable.
What are the key eligibility criteria to participate in this Punjab Police procurement?
Eligibility includes OEM authorization for products, ability to demonstrate India-based aftersales support for imports, and compliance with OEM letterhead product certification. Vendors should also demonstrate experience in similar procurements and possess requisite financial documentation.
What are the essential payment and warranty expectations for this tender?
Payment terms are not detailed in the data; bidders should await contract terms. Warranty expectations align with OEM standards for each equipment category; confirm warranty duration and AMC options in the detailed terms before submission.
How to ensure compliance with Dell/Acer/HP acceptance in this Punjab bid?
Prepare OEM authorization on brand letterhead and confirm model-specific compliance. Provide documentation showing official distributorship or authorized seller status and service capability in India. Ensure the product aligns with OEM service networks and local regulatory requirements.