GEM

Indian Army East Khasi Hills Meghalaya procurement: PBS Roll Terflet, Plywood, Paints, Wood & Related Materials 2025

Posted

18 Oct 2025, 10:46 am

Deadline

28 Oct 2025, 11:00 am

EMD

₹23,653

Location

EAST KHASI HILLS , MEGHALAYA

Progress

RA
Issue18 Oct 2025, 10:46 am
Reverse Auction01 Nov 2025, 07:00 pm
AwardPending
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Quantity

713

Category

PBS Roll Terflet 1M wide and 20M long

Bid Type

Two Packet Bid

Categories 15

PARTICLE BOARD ALUMINIUM PAINT WOODEN SCRAP WOODEN FURNITURE PAINT SUPPLY WOOD SUPPLY ROAD MARKING PAINTING CONTAINER EMULSION PAINT PLYWOOD PLASTIC PAINTING MATERIAL WOODEN BOARD DISTEMPER

Tender Overview

Organization: Indian Army, Department Of Military Affairs, located in EAST KHASI HILLS, MEGHALAYA - 793001. Procurement encompasses a wide range of wood, plywood, boards, primers, coatings and related materials including: PBS Roll Terflet 1M wide, 20M long; plywood varieties 12mm, 4mm, 8ft x 4ft; prelaminated particle board 12mm; multiple colors of emulsion paints; varnish, putty, thinner, and related finishing products. Estimated value not disclosed; EMD: ₹23,653. Scope indicates a single supply package or multiple line items across 32 BOQ entries, with emphasis on same-category products previously supplied to Govt/PSU customers. Key differentiator: explicit supplier eligibility tied to minimum 1 year relevant govt supply experience and OEM/brand compatibility. Unique clauses include option to increase/decrease quantity by up to 25% and staged delivery considerations.

Context: This tender supports Army infrastructure/material finishing needs, requiring compliance with government contracting norms and NDAs, with emphasis on timely delivery and quality control for construction finishes.

Differentiators: Government procurement alignment, mandatory vendor code creation documents, and non-disclosure requirements, plus GST handling and post-contract extension rules.

Technical Specifications & Requirements

  • Product categories: PBS Roll Terflet, plywood (multiple thicknesses), prelaminated boards, exterior/acrylic paints, varnish, putty, thinner, and related wood finishing items; 32 line items across the BOQ.
  • Standards/Compliance: Not specified in the data; vendors must ensure OEM compatibility and maintain market life beyond 1 year.
  • Delivery: Delivery period terms are linked to extension options; option clause allows quantity adjustments up to 25%; delivery start after original order date; minimum extension not less than 30 days.
  • Experience: Minimum 1 year of reference supply to Central/State Govt/PSU; copies of contracts required with bid.
  • EMD & Financials: EMD ₹23,653; GST and PAN documentation required; EFT mandate bonded by bank; cancelled cheque copy.
  • Documentation: GST certificate, PAN, experience contracts, financial statements, OEM authorizations where applicable; ND declaration on bid letterhead.
  • Scope of supply: Broad materials for finishing and construction needs; scope may require OEM/brand specificity and non-obsolescence at time of bidding.

Terms, Conditions & Eligibility

  • EMD: ₹23,653 as bid security; payment terms to follow government norms.
  • Experience criteria: Bidder or OEM must have supplied similar category products to Govt/PSU for at least 1 year prior to bid opening; provide contracts for each year.
  • Delivery & option clause: Quantity may vary by up to 25% during contract and extended period; delivery time calculated with minimum 30 days; extension rules apply.
  • Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure agreement; vendor code creation documents.
  • GST: GST payable as per actuals or applicable rate; purchaser reimburses as per rates, with cap on quoted GST.
  • Obsolescence clause: Bid products must not be end-of-life within the next year; OEM support required.
  • NDA: Mandatory non-disclosure declaration on bidder letterhead.

Key Specifications

  • PBS Roll Terflet 1M wide x 20M long

  • Plywood variants: 12 mm, 4 mm thick, 8 ft x 4 ft; 6 mm thick 8 ft x 4 ft commercial one side teak face

  • Prelaminated particle board 12 mm x 8 ft x 4 ft

  • Acrylic weather-proof exterior emulsion Appex white; Indigo floor paints; various Oil emulsion distemper and Narolac paints

  • Wooden planks: Teak 8 inch x 1 inch x 8 ft; Scantling teak 3 inch x 2 inch x 8 ft

  • Other items: Plastic emulsion paint, Thinner, Red color paint, White paint, Sky blue emulsion, etc.

  • Technical standards: Not specified; requires OEM compatibility and sustained market life

  • Delivery: 25% quantity flexibility; minimum 30 days extension as per option clause

Terms & Conditions

  • Option to modify quantity by up to 25% during contract and extended period

  • 1 year govt/PSU supply experience required; related contracts to be submitted

  • Bidders must provide GSTIN, PAN, EFT mandate and NDA with bid

Important Clauses

Payment Terms

GST payments reimbursed per actuals or applicable rates; no responsibility on bidder for GST calculation; payments follow government norms

Delivery Schedule

Delivery starts after original delivery order; extension time = (Increased quantity / Original quantity) × Original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; ensures timely delivery and NDA compliance; LD terms may be invoked as per standard govt contracts

Bidder Eligibility

  • 1 year govt/PSU supply experience for similar category products

  • Not under liquidation or bankruptcy; provide undertaking

  • OEM/brand compatibility and non-obsolescence confirmation

Bill of Quantities (BOQ) 32 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PBS Roll Terflet 1M wide and 20M long PBS Roll Terflet 1M wide and 20M long 44 roll geiaf-shg-bso@793009 15
2 Plywood 12 mm thick 8ft x4ft Plywood 12 mm thick 8ft x4ft 27 nos geiaf-shg-bso@793009 15
3 Prelaminated particle board 8ft x 4ft x 12mm Prelaminated particle board 8ft x 4ft x 12mm 18 nos geiaf-shg-bso@793009 15
4 Plywood 4ft x8ft 4mm thick Plywood 4ft x8ft 4mm thick 9 nos geiaf-shg-bso@793009 15
5 Plywood 8ft x 4ft commercial one side teak face size 4mm Plywood 8ft x 4ft commercial one side teak face size 4mm 9 nos geiaf-shg-bso@793009 15
6 Oil emulsion distemper white Oil emulsion distemper white 35 ltrs geiaf-shg-bso@793009 15
7 Indigo Floor Paint Terracotta Indigo Floor Paint Terracotta 46 ltr geiaf-shg-bso@793009 15
8 Plywood 8ft x 4ft commercial one side teak face size 6mm Plywood 8ft x 4ft commercial one side teak face size 6mm 5 nos geiaf-shg-bso@793009 15
9 Acrylic weather proof exterior emulsion appex white Acrylic weather proof exterior emulsion appex white 51 ltrs geiaf-shg-bso@793009 15
10 Paint SE black Paint SE black 41 ltrs geiaf-shg-bso@793009 15
11 Wooden planks 8inch x 1inch x 8ft Teak wood Wooden planks 8inch x 1inch x 8ft Teak wood 10 nos geiaf-shg-bso@793009 15
12 Scantling wooden 3inch x 2inch x 8ft teak wood Scantling wooden 3inch x 2inch x 8ft teak wood 12 nos geiaf-shg-bso@793009 15
13 Plastic emulsion paint off white Plastic emulsion paint off white 31 ltrs geiaf-shg-bso@793009 15
14 Thinner Thinner 29 ltrs geiaf-shg-bso@793009 15
15 Paint red Paint red 21 ltr geiaf-shg-bso@793009 15
16 Plastic emulsion paint white Plastic emulsion paint white 26 ltrs geiaf-shg-bso@793009 15
17 Paint SE Sky blue Paint SE Sky blue 37 ltrs geiaf-shg-bso@793009 15
18 Sprit per ltr Sprit per ltr 24 ltrs geiaf-shg-bso@793009 15
19 Acrylic emulsion paint colour oxford blue Acrylic emulsion paint colour oxford blue 26 ltrs geiaf-shg-bso@793009 15
20 Oil emulsion distemper off white Narolac Oil emulsion distemper off white Narolac 24 ltrs geiaf-shg-bso@793009 15
21 Paint SE Green Paint SE Green 16 ltrs geiaf-shg-bso@793009 15
22 Paint white Road marking Paint white Road marking 14 ltrs geiaf-shg-bso@793009 15
23 Oil putty Kohinoor Oil putty Kohinoor 63 kgs geiaf-shg-bso@793009 15
24 Varnish Varnish 16 ltr geiaf-shg-bso@793009 15
25 Paint olive Green Paint olive Green 19 lts geiaf-shg-bso@793009 15
26 Paint yellow Paint yellow 15 ltr geiaf-shg-bso@793009 15
27 Indigo Floor Paint Indigo Floor Paint 5 ltr geiaf-shg-bso@793009 15
28 Acrylic weather proof exterior emulsion appex green Acrylic weather proof exterior emulsion appex green 11 ltrs geiaf-shg-bso@793009 15
29 Aluminium Paint 4Ltr Container Aluminium Paint 4Ltr Container 6 cont geiaf-shg-bso@793009 15
30 Acrylic emulsion paint colour marble grey Acrylic emulsion paint colour marble grey 6 ltrs geiaf-shg-bso@793009 15
31 Tera Cota Tera Cota 6 ltr geiaf-shg-bso@793009 15
32 Wall care putty Wall care putty 11 kgs geiaf-shg-bso@793009 15

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

ExperienceCertificates/Contracts showing govt/PSU supply in prior 1 year

6

OEM authorizations (where applicable)

7

Non-Disclosure Declaration (NDA) on Bidder Letter Head

8

Bid submission documents for Vendor Code Creation

Reverse Auction Schedule

Upcoming

Start

01 Nov 2025, 07:00 pm

End

03 Nov 2025, 06:00 pm

Duration: 47 hours

Reverse Auction Document

⏳ RA scheduled. Ensure you are registered to participate.

Frequently Asked Questions

How to bid for Indian Army tender in Meghalaya 2025 plywood

Bidders must submit GST, PAN, cancelled cheque and EFT mandate, plus NDA. Ensure 1 year govt/PSU supply evidence and OEM authorizations if using resellers. EMD is ₹23,653; provide contracts showing prior relevant supply; adhere to 25% quantity option rules.

What documents are required for Army finishing materials tender in Meghalaya

Submit GST certificate, PAN card, bank EFT mandate, cancelled cheque, and NDA on letterhead. Include contracts proving 1 year govt/PSU supply, and OEM authorizations where applicable. Ensure vendor code creation documents are attached as per T&Cs.

What are the delivery extension rules for Army procurement Meghalaya

Delivery time extends by the formula: (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days. The 25% quantity option may apply during contract and extended period, influencing delivery planning and scheduling.

What is the EMD amount for this Indian Army bid in Meghalaya

The EMD amount is ₹23,653. Payable at bid submission via acceptable channel; ensure EMD submission accompanies the technical bid along with NDA and mandatory documents.

Which products are included under this Army procurement in East Khasi Hills

Items include PBS Roll Terflet, plywood of multiple thicknesses, prelaminated particle board, exterior acrylic emulsions, varnish, putty, thinner, and related wood finishing materials; 32 BOQ items indicate a broad finishing and construction materials scope.

What experience criteria must bidders meet for this Meghalayan Army tender

Bidders must have regularly manufactured and supplied similar category products to Central/State Govt Organizations or PSUs for at least 1 year before bid opening; submit copies of relevant contracts for each year.

How is GST handled in this Army supply contract Meghalaya

GST payable will be reimbursed as actuals or at applicable rates, whichever is lower, up to the quoted GST percentage. The purchaser does not bear responsibility for GST calculation beyond stated terms.

What is the NDA requirement for Army tender submission in Meghalaya

A non-disclosure declaration on the bidder’s letterhead is mandatory. The NDA safeguards contract details, designs, and specifications from disclosure; non-compliance can lead to disqualification or legal action under prevailing rules.