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Jail Puducherry Scanner (V3) Procurement Tender 2025 — IS 550/ISO 9001 Compliant, On-Site Warranty

Bid Publish Date

05-Jan-2026, 11:15 am

Bid End Date

19-Jan-2026, 1:00 pm

Location

PONDICHERRY , PUDUCHERRY

Progress

Issue05-Jan-2026, 11:15 am
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

Organization: Jail Puducherry (Jail Department); Product category: Scanner system (V3); Location: Puducherry, Tamil Nadu (udh) for procurement of a complete scanning solution. Estimated value and EMD: not disclosed in data; Delivery scope includes Supply, Installation, Testing and Commissioning. The tender emphasizes option quantities up to 25% more or less during contract execution and extension rules based on delivery periods. The procurement focuses on a high-throughput document scanner with ADF, network connectivity, and OS compatibility suitable for government jail operations. Key differentiators include on-site warranty, service escalation, and a requirement for Indian after-sales support for imported products. This tender aligns with standard government procurement practices for security/administrative equipment and emphasizes a robust service network and compliance with formal turnover thresholds.

Technical Specifications & Requirements

  • Scanner Type: Document scanner with ADF; Scanning Technology unspecified; targets high-volume daily duty cycle.
  • Performance: Maximum optical resolution and scan speeds for both simplex and duplex color scanning; document feeder performance at 200 dpi; duplex scan rates in ipm.
  • Document Handling: Daily duty cycle, Duplex Scanning, ADF tray capacity at 75 GSM (in sheets).
  • Compatibility: Connectivity options; Operating System Compatibility with common government workflows; Scan File Formats supported by the device.
  • Certification & Warranty: On-site warranty period specified in years; ISO 9001 alignment required; BOM and compliance with standard certifications for security devices.

Terms, Conditions & Eligibility

  • EMD: Amount and payment method not specified in data; bidders must comply with standard EMD submission.
  • Turnover & Experience: Minimum three-year turnover history; average annual turnover threshold as per bid document; audited balance sheets or CA certificate to be uploaded.
  • Delivery & Support: Option to extend quantity by up to 25%; ensure availability of service centers in the consignee state; dedicated toll-free support and escalation matrix required.
  • OEM/Imported: If imported, OEM or authorized seller must have a registered Indian office for after-sales support; evidence certificate required.
  • Documentation: GSTIN, PAN, experience certificates, financial statements, and technical bid documents must be provided; submission must comply with specified T&C.

Key Specifications

  • Scanner Type and Scanning Technology

  • Maximum Optical Resolution and speeds (simplex/duplex)

  • Daily Duty Cycle and Duplex Scanning capability

  • Automatic Document Feeder capacity at 75 GSM

  • Connectivity options and OS compatibility

  • Scan File Formats supported

  • On-site warranty duration and ISO 9001 alignment

Terms & Conditions

  • Option clause allows +/- 25% quantity variation at order and during contract with extended delivery rules.

  • Supply includes Installation, Testing and Commissioning; turnover and audit documents required.

  • Imported products require OEM presence in India for after-sales service; service center and escalation matrix must be provided.

Important Clauses

Payment Terms

Not explicitly stated; bidders should prepare for standard government terms and potential EMD submission and milestone payments aligned to delivery and commissioning.

Delivery Schedule

Delivery period may extend based on option clause; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; bidders should expect standard LD provisions for late delivery as per prevailing government policy.

Bidder Eligibility

  • Three-year average annual turnover meeting the bid threshold (audited or CA certificate)

  • Evidence of ISO 9001 alignment or equivalent quality certification

  • Service center presence or guaranteed set-up within 30 days of award in relevant state

  • OEM authorization for imported scanners and Indian after-sales support

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed
Generic Scanning Technology Contact Image Sensor (CIS)
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Daily Duty Cycle (Number of Pages) 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility Connectivity 1 x USB, Wi- Fi
Compatibility Operating System Compatibility Windows, Linux, Mac OS
Compatibility Scan File Formats .PDF, .TIFF, .JPEG, .PNG, .BMP, .PPTX, .DOCX, .XLSX
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Audited financial statements or CA certificate showing turnover

4

Experience certificates for similar scanner procurement

5

OEM authorization or authorized seller certificate (if imported)

6

Technical bid documents and compliance certificates

7

Service escalation matrix and dedicated support contact details

8

Evidence of functional service center in the consignee state (or plan to establish within 30 days of award)

9

EMD submission proof as per tender terms

Frequently Asked Questions

Key insights about PUDUCHERRY tender market

How to bid for Puducherry jail scanner tender 2025 with ADF?

Bidders must submit GST, PAN, turnover certificates, and experience for similar scanners; provide OEM authorization if imported, and demonstrate ISO 9001 alignment and service center readiness in Puducherry. Include EMD as per bid terms; attach installation/testing/ commissioning plan.

What documents are required for jail scanner procurement in Puducherry?

Required documents include GST certificate, PAN card, audited financials or CA certificate showing turnover, experience certificates for similar scanners, OEM authorization, technical bid documents, escalation matrix, and evidence of service center availability within the state.

What are the critical technical specifications for the scanner tender?

Key specs include maximum optical resolution, simplex and duplex color scan speeds, daily duty cycle, ADF tray capacity at 75 GSM, connectivity options, OS compatibility, and scan file formats. ISO 9001 alignment is required and on-site warranty is expected.

When is the delivery window for the jail scanner procurement in Puducherry?

Delivery is governed by the option clause allowing +/- 25% quantity adjustments; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with possible extension to the original period.

What are the EMD and turnover prerequisites for this tender?

EMD amount is not disclosed here; bidders must prepare as per standard government policy. Turnover must meet the three-year average threshold with audited statements or CA certificate; newer firms should use completed-year turnover data post-incorporation.

Who provides after-sales support for imported scanners under this tender?

Imported scanners require an OEM or authorized seller with a registered Indian office for after-sales service; proof must accompany bid. A dedicated escalation matrix and toll-free support are required for service continuity.

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