Jail Puducherry Scanner (V3) Procurement Tender 2025 — IS 550/ISO 9001 Compliant, On-Site Warranty
Bid Publish Date
05-Jan-2026, 11:15 am
Bid End Date
19-Jan-2026, 1:00 pm
Location
Progress
Tender Overview
Organization: Jail Puducherry (Jail Department); Product category: Scanner system (V3); Location: Puducherry, Tamil Nadu (udh) for procurement of a complete scanning solution. Estimated value and EMD: not disclosed in data; Delivery scope includes Supply, Installation, Testing and Commissioning. The tender emphasizes option quantities up to 25% more or less during contract execution and extension rules based on delivery periods. The procurement focuses on a high-throughput document scanner with ADF, network connectivity, and OS compatibility suitable for government jail operations. Key differentiators include on-site warranty, service escalation, and a requirement for Indian after-sales support for imported products. This tender aligns with standard government procurement practices for security/administrative equipment and emphasizes a robust service network and compliance with formal turnover thresholds.
Technical Specifications & Requirements
- Scanner Type: Document scanner with ADF; Scanning Technology unspecified; targets high-volume daily duty cycle.
- Performance: Maximum optical resolution and scan speeds for both simplex and duplex color scanning; document feeder performance at 200 dpi; duplex scan rates in ipm.
- Document Handling: Daily duty cycle, Duplex Scanning, ADF tray capacity at 75 GSM (in sheets).
- Compatibility: Connectivity options; Operating System Compatibility with common government workflows; Scan File Formats supported by the device.
- Certification & Warranty: On-site warranty period specified in years; ISO 9001 alignment required; BOM and compliance with standard certifications for security devices.
Terms, Conditions & Eligibility
- EMD: Amount and payment method not specified in data; bidders must comply with standard EMD submission.
- Turnover & Experience: Minimum three-year turnover history; average annual turnover threshold as per bid document; audited balance sheets or CA certificate to be uploaded.
- Delivery & Support: Option to extend quantity by up to 25%; ensure availability of service centers in the consignee state; dedicated toll-free support and escalation matrix required.
- OEM/Imported: If imported, OEM or authorized seller must have a registered Indian office for after-sales support; evidence certificate required.
- Documentation: GSTIN, PAN, experience certificates, financial statements, and technical bid documents must be provided; submission must comply with specified T&C.
Key Specifications
-
Scanner Type and Scanning Technology
-
Maximum Optical Resolution and speeds (simplex/duplex)
-
Daily Duty Cycle and Duplex Scanning capability
-
Automatic Document Feeder capacity at 75 GSM
-
Connectivity options and OS compatibility
-
Scan File Formats supported
-
On-site warranty duration and ISO 9001 alignment
Terms & Conditions
-
Option clause allows +/- 25% quantity variation at order and during contract with extended delivery rules.
-
Supply includes Installation, Testing and Commissioning; turnover and audit documents required.
-
Imported products require OEM presence in India for after-sales service; service center and escalation matrix must be provided.
Important Clauses
Payment Terms
Not explicitly stated; bidders should prepare for standard government terms and potential EMD submission and milestone payments aligned to delivery and commissioning.
Delivery Schedule
Delivery period may extend based on option clause; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; bidders should expect standard LD provisions for late delivery as per prevailing government policy.
Bidder Eligibility
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Three-year average annual turnover meeting the bid threshold (audited or CA certificate)
-
Evidence of ISO 9001 alignment or equivalent quality certification
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Service center presence or guaranteed set-up within 30 days of award in relevant state
-
OEM authorization for imported scanners and Indian after-sales support
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
6
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanner (V3) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8771350.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Audited financial statements or CA certificate showing turnover
Experience certificates for similar scanner procurement
OEM authorization or authorized seller certificate (if imported)
Technical bid documents and compliance certificates
Service escalation matrix and dedicated support contact details
Evidence of functional service center in the consignee state (or plan to establish within 30 days of award)
EMD submission proof as per tender terms
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Scanner Type | Sheet Fed |
| Generic | Scanning Technology | Contact Image Sensor (CIS) |
| Generic | Maximum Scan Size | A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher |
| Performance | Maximum Optical Resolution (in Dpi) | 600, 1200, 2400, 4800 Or higher |
| Performance | Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher |
| Performance | Duplex Colour Scan Speed for document (in ipm) for Document Feeder | 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher |
| Document Handling | Daily Duty Cycle (Number of Pages) | 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher |
| Document Handling | Duplex Scanning | Yes Or higher |
| Document Handling | Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) | 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher |
| Compatibility | Connectivity | 1 x USB, Wi- Fi |
| Compatibility | Operating System Compatibility | Windows, Linux, Mac OS |
| Compatibility | Scan File Formats | .PDF, .TIFF, .JPEG, .PNG, .BMP, .PPTX, .DOCX, .XLSX |
| Certification | On Site Warranty (in Years) | 3 Or higher |
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid for Puducherry jail scanner tender 2025 with ADF?
Bidders must submit GST, PAN, turnover certificates, and experience for similar scanners; provide OEM authorization if imported, and demonstrate ISO 9001 alignment and service center readiness in Puducherry. Include EMD as per bid terms; attach installation/testing/ commissioning plan.
What documents are required for jail scanner procurement in Puducherry?
Required documents include GST certificate, PAN card, audited financials or CA certificate showing turnover, experience certificates for similar scanners, OEM authorization, technical bid documents, escalation matrix, and evidence of service center availability within the state.
What are the critical technical specifications for the scanner tender?
Key specs include maximum optical resolution, simplex and duplex color scan speeds, daily duty cycle, ADF tray capacity at 75 GSM, connectivity options, OS compatibility, and scan file formats. ISO 9001 alignment is required and on-site warranty is expected.
When is the delivery window for the jail scanner procurement in Puducherry?
Delivery is governed by the option clause allowing +/- 25% quantity adjustments; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with possible extension to the original period.
What are the EMD and turnover prerequisites for this tender?
EMD amount is not disclosed here; bidders must prepare as per standard government policy. Turnover must meet the three-year average threshold with audited statements or CA certificate; newer firms should use completed-year turnover data post-incorporation.
Who provides after-sales support for imported scanners under this tender?
Imported scanners require an OEM or authorized seller with a registered Indian office for after-sales service; proof must accompany bid. A dedicated escalation matrix and toll-free support are required for service continuity.