Katihar District Panchayats Automatic Milk Collection Unit Tender Bihar 2026 with Electronic Milk Analyzer IS 550 Standards
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Brand/authorization: Authorization Certificate required
- • Standards: ISO certificate required; ISI/ISI-related compliance implied
- • Special clause: 25% quantity variation during contract and extended delivery time mechanics
- • Warranty: Installation-date-based warranty covering system and all parts
- • Delivery: On-site installation and commissioning with post-installation support
- • Penalties/bonuses: Not specified; penalties may be implied under standard CGST/State procurement norms
- • Documentation: Detailed eligibility docs including GST, ITR, CA audit, and notarized affidavit
- • Equipment scope: Automatic Milk Collection Unit with Electronic Milk Analyzer and adulteration testing; includes CCTV/Wi-Fi components
Categories
6
Tender Overview
The Government of Bihar, through the Katihar District Panchayats (Department of Panchayati Raj), invites bids for an Automatic Milk Collection Unit with an Electronic Milk Analyzer and adulteration testing capability. The scope emphasizes an integrated milk collection solution, computer system with controller software, and accompanying accessories. The procurement target includes warranty coverage from installation and includes loose accessories as part of the package. Location: Katihar, Bihar 854101. Key differentiators are the embedded QA workflow, on-site testing capability, and ISO-aligned documentation. The bid allows quantity flexibility up to 25% of the bid quantity and extended delivery time under the option clause, with minimum extension of 30 days. Bidders should be prepared to provide a full hardware-software stack and related services within the delivery window. This tender focuses on robust hardware-software integration for dairy collection and adulteration testing, with clear post-installation support expectations.
Technical Specifications & Requirements
- Product category: Automatic Milk Collection Unit with Electronic Milk Analyzer and Adulteration testing, including on-site testing features.
- Computer with Controller Software & Operating System: required hardware specs include Processor, RAM in GB, Hard Drive capacity, and compatibility with controller software.
- Software: compatibility with core controller software; operating system alignment; user interface suitable for on-site dairy operations.
- Warranty: warranty from date of installation covering system and all parts.
- Accessories: loose accessories to be supplied as part of the package.
- Standards/Quality: ISO certification referenced in bidder ATC; ISO-related documentation expected.
- Delivery/Installation: installation and commissioning to be conducted at the specified location with post-install support.
Terms, Conditions & Eligibility
- EMD and financial guarantees are expected per standard tender practice, with documentation to be provided as per Buyer Added Terms.
- Bidder must provide: PAN, UID, authorization certificate, Similar Work Experience Certificate, turnover certificate (last 1 year), ISO certificate, GST returns (current year & GSTR-3B), notarized affidavit of non-blacklisted status, ITR for AY 2023-24 and 2024-25, CA-audit reports, and an item catalog (colorful) with prior purchaser/CARC certificates for similar work.
- Sample submission is mandatory before the bid closing date.
- General option clause allows quantity variation up to 25% and extended delivery time as calculated, with minimum 30 days.
- Clarifications and compliance with the ISI/ISO framework and CCTV/Wi-Fi components referenced in the BOQ context.
Key Specifications
-
Automatic Milk Collection Unit with Electronic Milk Analyzer and adulteration testing
-
Computer with Controller Software & Operating System requirements: Processor, RAM (in GB), HDD capacity, software compatibility
-
Warranty from installation date covering system and all components
-
Loose accessories included in the package
-
ISO certification requirement and related documentation
Terms & Conditions
-
Option Clause permits up to 25% quantity variation during contract and extended delivery time with minimum 30 days
-
Mandatory samples, ISO/GST documentation, and prior experience certificates required
-
Warranty starts from installation and covers system and all parts; CCTV/Wi-Fi components referenced in scope
Important Clauses
Payment Terms
Not explicitly detailed; standard tender terms and vendor compliance with buyer ATC apply
Delivery Schedule
Delivery period aligned with option clause; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; penalties to be governed by standard government procurement norms
Bidder Eligibility
-
Experience in similar milk collection or dairy solution projects
-
ISO certification and GST compliance
-
Financial viability demonstrated by turnover documents and CA audit reports
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Automatic Milk Collection Unit with Electronic Milk Analyzer and Adulteration testing (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854113
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rahul Kumar | 854113,Panchayat office Hanswar, Kewala, Manihari, Katihar | Katihar | Bihar | 854113 | 1 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9669732.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Warranty & services | Warranty from date of installation(System & all other parts) | 1.0 |
| Computer with Controller Software & Operating system | Processor | 8th Generation Core i5 or better |
| Computer with Controller Software & Operating system | Software Compatibility | Windows 10 |
| Computer with Controller Software & Operating system | RAM in GB | 8 |
| Computer with Controller Software & Operating system | Hard Drive (HDD) | 1 TB |
| Additional Features | Loose Accessories | Holding bottom tray for spillage, RS 232 Serial Cable, A C Power cable with plug top, Measuring mugs-2 No, Daily cleaning solution No. of Bottle 3 (Quantity minimum 200 ml or equivalent)., Weekly cleaning solution - No. of Bottle 2 (Quantity minimum 200 ml or |
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Required Documents
PAN card
UID (Aadhaar) self-attested
Similar Work Experience Certificates
Turnover certificate for last 1 year
Authorization Certificate
Sample submission before bid deadline
ISO Certificate
GST returns for current year and GSTR-3B
Notarized affidavit on not being blacklisted
ITR AY 2023-24 and 2024-25 plus CA audit report
Colorful item catalogue details
Previous 5 work completion certificates or CARC certificates
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for milk collection unit tender in Katihar Bihar 2026?
Bidders must meet eligibility criteria including ISO certification, GST returns, and turnover documentation. Submit PAN, UID, authorization, experience certificates, an item catalog, and CA audit reports. Include a mandatory sample, ensure ISO compliance, and provide ITRs for 2023-24 and 2024-25 with CA audit.
What documents are required for the Katihar dairy procurement in 2026?
Required documents include PAN, UID, ISO certificate, GST returns, turnover certificate for last year, ITRs, CA audit reports, notarized affidavit of non-blacklisting, similar work certificates, and a colorful item catalog. Submit a mandatory sample prior to bid closure.
What are the technical specifications for the milk analyzer bid in Katihar?
Specifications include an Automatic Milk Collection Unit with Electronic Milk Analyzer and adulteration testing, controller software with compatible OS, processor, RAM, HDD, and on-site warranty from installation. Ensure CCTV/Wi-Fi readiness as part of the package and ISO-aligned software compatibility.
What is the delivery extension policy for quantity variation?
The purchaser may increase ordered quantity by up to 25% during contract and extend delivery time using the option clause. Extended time follows the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the payment terms for the milk testing equipment contract?
Specific payment terms are not stated in the tender text; bidders should expect standard government terms and ATC guidelines, including possible milestones linked to installation and commissioning or performance verification, subject to the buyer’s final contract.
Which certifications are mandatory for eligibility in the Katihar tender?
Mandatory certifications include ISO certification, GST compliance (current year and GSTR-3B), and relevant experience certificates. Also required are PAN, UID, and an authorization certificate to participate.
What is the warranty scope for the milk collection unit?
Warranty coverage begins from the installation date and includes the entire system and all components. Extended post-install support and maintenance terms may apply as per standard vendor contractual terms and the buyer ATC.
Where can I submit the mandatory sample and documentation?
Samples must be provided before the bid deadline as part of the submission package. Prepare all mandatory documents (PAN, UID, ISO, GST, ITR, CA audit, and experience certificates) and deliver them to the bid submission portal per the tender guidelines.
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Documents 3
GeM-Bidding-9669732.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS