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Department Of Justice Shredding Machine Procurement Odisha Ganjam 2026 - 200000 Estimated Value, 3 Years Govt Experience

Bid Publish Date

23-Feb-2026, 1:39 pm

Bid End Date

05-Mar-2026, 2:00 pm

Value

₹2,00,000

Location

GANJAM , ODISHA

Progress

Issue23-Feb-2026, 1:39 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM: No specific brand mandated; OEM/Reseller involvement allowed with contract terms
  • • Standards/Certifications: Malicious Code Certificate required; no embedded malware; warranty commitments
  • • Special Clauses: 25% quantity variation during and after contract; delivery extension rules with minimum 30 days
  • • Eligibility: 3 years govt/PSU supply experience; primary product value criterion for bunch bids
  • • Warranty/Support: Comprehensive unit warranty; installation, commissioning, training included; post-warranty support
  • • Delivery: Installation included; training and demonstration; specified duty cycle and throughput expectations

Categories 6

PAPER SHREDDER ESCRAP METAL SCRAP SCRAP METAL SHREDDER MACHINE MACHINE

Tender Overview

Department of Justice, Ganjam, Odisha seeks a Shredding Machine / Paper Shredder with comprehensive on-site installation, training, and post-warranty support. Estimated value: ₹200,000. Scope includes installation and commissioning within the supply, with a comprehensive warranty for the complete unit and demonstration training. Tender terms allow quantity variation up to ±25% during contract performance. This procurement targets suppliers with proven Govt sector experience and the ability to provide sustained post-warranty support in Odisha. The absence of a BOQ indicates a single-category purchase focused on basic machine, performance, and service commitments.

  • Location: Ganjam, Odisha
  • Organization: Department of Justice
  • Product: Shredding Machine / Paper Shredder
  • Estimated value: ₹200,000
  • Key differentiators: on-site installation, training, and post-warranty support; option clause permitting quantity adjustments up to 25%
  • Unique aspects: Malicious Code Certificate requirement; supplier liability for assignment/sub-contracting; no BOQ items

Technical Specifications & Requirements

  • Product type: Shredding Machine / Paper Shredder with explicit categories for: feeding mode, cut type, cut security level, waste-bin provided and capacity, machine body material
  • Performance data requested: minimum shredding capacity (approx. 10 sheets of 75 GSM per 1 mm), duty cycle, and throughput (hourly shredded weight)
  • Construction details: basic framing material and body construction; waste-bin capacity
  • Service commitments: comprehensive warranty, installation and commissioning included, training and demonstration, and post-warranty support
  • Compliance: mandatory Malicious Code Certificate; supplier cannot assign or subcontract without prior written consent; ensures liability alignment
  • Experience criterion: bidders or OEMs must show at least 3 years of supplying similar category products to Central/State Govt/PSU with supporting contracts
  • Other terms: delivery schedule extension logic with 30-day minimum, option to extend during contract period

Terms, Conditions & Eligibility

  • EMD: not disclosed in data; bidders must review T&C for exact submission
  • Experience criteria: minimum 3 years govt/PSU supply history; primary product value rule for bunch bids
  • Delivery & installation: installation and commissioning included; delivery period and option-based extensions described in option clause
  • Malicious Code Certificate: required certificate confirming absence of embedded malicious code
  • Sub-contracting: no assignment or sub-contracting without purchaser written consent; joint liability remains with seller
  • Warranty & support: comprehensive warranty on complete unit plus post-warranty support terms
  • Documentation: bidders must provide evidence of relevant government contracts, and compliance certificates as part of bid
  • Price/Quantities: option clause allows ±25% quantity variation at contracted rates

Key Specifications

    • Product: Shredding Machine / Paper Shredder
    • Minimum shredding capacity: approx. 10 sheets of 75 GSM paper per 1 mm
    • Duty cycle: continuous operation
    • Throughput: hourly shredded paper weight (as per duty cycle)
    • Waste bin: provided with specified capacity
    • Material: body/frame construction material to be specified
    • Warranty: comprehensive warranty for complete unit
    • Installation & commissioning: included in scope
    • Training & demonstration: included
    • Post-warranty support: required

Terms & Conditions

  • Option clause allows ±25% quantity variation with calculated delivery time rules

  • 3-year govt/PSU experience requirement with verifiable contracts

  • Mandatory Malicious Code Certificate and non-sub-contracting with written consent

Important Clauses

Payment Terms

Not disclosed in data; bidders should verify T&C for exact payment milestones

Delivery Schedule

Delivery period subject to option clause; minimum 30 days extension if needed

Penalties/Liquidated Damages

Not specified in data; bidders must review T&C for LD provisions

Bidder Eligibility

  • At least 3 years of govt/PSU supply experience for similar shredding machines

  • Evidence of relevant contracts for each year in the last three years

  • Ability to provide installation, training, and post-warranty support in Odisha

Documents 4

GeM-Bidding-9030463.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description and Purpose of Machine A shredding machine is a device designed to cut paper and other materials such as CDs/Visiting Cards/Credit Cards/OHP Sheets etc into small pieces, ensuring that confidential information becomes unreadable / non-restorable. These machines are commonly utilized by businesses and government agencies to securely dispose of their sensitive documents, as well as items like credit cards and CDs that are no longer needed by the organization.
Generic Construction The machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the shredding machine include an appropriate motor, cutting blades, a gear set, housing, and a waste basket. Additionally, the machine will be equipped with necessary safety devices to prevent accidents during use.
Features and Performance Feeding Mode Manual Feeding
Features and Performance Type of Cuts Cross Cut
Features and Performance Security Level of Cuts P4
Features and Performance Working Width (tolerance +5%) A4 (210mm)
Features and Performance Minimum Shredding Capacity (Thickness of bunch of sheets, approximate 10 Sheets of 75 GSM paper is around 1mm) > 1mm ≤ 2mm
Features and Performance Duty Cycle (continuous operation) > 5 minutes
Features and Performance Throughput (hourly shredded paper weight can be produced working @ given duty cycle) minimum 5 Kg
Features and Performance Waste Bin Provided Yes
Features and Performance Waste Bin Capacity 1 Kg
Material Material of Body / Frame / Structure of the Machine Plastics
Service, Warranty, Installation and Commissioning Comprehensive warranty for complete unit 1 year from the date of satisfactory commissioning of the machine
Service, Warranty, Installation and Commissioning Installation and Commissioning inclusive in the scope of supply Yes
Service, Warranty, Installation and Commissioning Training and Demonstration The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning
Service, Warranty, Installation and Commissioning Post warranty support Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior govt/PSU supply for 3 years

4

Financial statements or turnover proof

5

EMD submission documentation (if applicable per T&C)

6

Technical bid documents demonstrating machine specifications

7

OEM authorization or reseller agreement

8

Malicious Code Certificate as specified in T&C

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for shredding machine tender in Odisha government?

Bidders should verify eligibility: 3 years govt/PSU supply experience, provide certificates of prior contracts, and submit Malicious Code Certificate. Ensure installation, training, and post-warranty support are included. Include evidence of turnover and GST/PAN; follow required submission format and document upload guidelines.

What documents are required for shredding machine procurement in Ganjam?

Submit GST registration, PAN, experience certificates showing govt/PSU contracts over 3 years, financial statements, OEM authorization, technical bid detailing machine specifications, Malicious Code Certificate, and EMD submission if applicable per T&C. Ensure all documents are current and properly scanned.

What are the key technical specifications for the shredder tender in Odisha?

Required features include minimum shredding capacity ~10 sheets of 75 GSM per 1 mm, continuous duty cycle, specified waste-bin capacity, and body material details. Installation, commissioning, and training must be included; post-warranty support is expected, with a comprehensive unit warranty.

What is the delivery and extension policy for this shredding machine bid?

Delivery period is adaptable under the option clause, with a minimum extension of 30 days. If quantity increases up to 25%, additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, capped by original delivery timeline as per T&C.

What is the EMD requirement for the Odisha shredding machine tender?

EMD amount details are not disclosed in publicly available data. Bidders should consult the tender terms and conditions for exact EMD submission requirements, including acceptable instruments and submission deadlines, to avoid disqualification.

What are the post-warranty support expectations for the shredder procurement?

Suppliers must provide post-warranty support, with defined response times, spare parts availability, and service commitments beyond the initial warranty period. Installation and training are included in the scope; ensure service coverage within Odisha and contact procedures.

How does the Malicious Code Certificate affect vendor eligibility?

Vendors must certify that offered hardware/software lacks embedded malicious code capable of harming operation or security. Breach could lead to contract termination and liability, so prepare valid certificate and ensure secure software/hardware integration before submission.

What is the scope of installation and commissioning in this tender?

Installation and commissioning are included in the supply scope. Ensure on-site setup, alignment with power and space requirements, functional testing, operator training, and demonstration of full machine capabilities as part of the bid submission.