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GEM

Nava Nalanda Mahavihara Tentage Service Tender Nalanda Bihar 2025

Bid Publish Date

01-Nov-2025, 6:39 pm

Bid End Date

11-Nov-2025, 7:00 pm

EMD

₹50,000

Value

₹15,00,000

Location

NALANDA , BIHAR

Progress

Issue01-Nov-2025, 6:39 pm
Technical11-Oct-2025, 2:37 pm
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Tentage service category covering outdoor tents, lighting, furniture and decoration
  • • Estimated contract value: ₹1,500,000 with EMD ₹50,000
  • • ±25% quantity or duration variation allowed at contract issue and post-issuance
  • • Past experience proof can be contract copies with invoices + self-certification or client execution certificates
  • • Review and align with the attached SOW file for precise scope
  • • No BOQ items available; bid must infer scope from tender terms

Categories 6

TENT EQUIPMENT AD FILM HOTEL EQUIPMENTS DECORATION LIGHTING

Tender Overview

Organization: Nava Nalanda Mahavihara, Nalanda, Bihar. Procurement: Outdoor event support including tentage service, lighting, furniture and decoration on a lumpsum basis. Estimated value: ₹1,500,000 with an EMD of ₹50,000. Location: Nalanda, Bihar 801301. Scope: Tent rentals for outdoor gatherings with related decor, lighting and furniture service; no BOQ items listed. Variation clause: contract quantity or duration may vary up to ±25% at contract issue and post-issuance. This requires flexible planning and vendor readiness. The tender cites a file-based SOW and emphasizes past experience documents as proof.

Technical Specifications & Requirements

  • Category: Tentage service, outdoor event support, tent rentals, lighting, furniture & equipment rentals, decoration.
  • Payment/Duration: Lump-sum-based engagement with potential scope adjustments up to 25%; bidders should anticipate revised quantities or duration.
  • Past Experience Proof: Acceptable documents include contract copies with invoices and self-certification, execution certificates from clients, or third-party inspection notes.
  • EMD: ₹50,000; required as part of bid submission.
  • Attachments: A formal SOW file is referenced for detailed scope; bidders must review and align bids accordingly.

Terms & Eligibility

  • EMD: ₹50,000 (in DD/online as specified by the buyer).
  • Experience Proof: One of multiple documents accepted (contract with invoices and self-certification, client execution certificate, or equivalent).
  • Scope: Lump-sum for outdoor tentage, lighting, furniture, equipment, decor.
  • Variation Clause: Up to ±25% quantity or duration adjustment allowed; acceptance required.
  • Documentation: Submission must include standard bidder documents and the referenced SOW file.
  • Location: Nalanda, Bihar; ensure compliance with local procurement norms.

Key Specifications

    • Category: Outdoor tentage, lighting, furniture & decoration rentals
    • Estimated value: ₹1,500,000
    • EMD: ₹50,000
    • Variation clause: ±25% during tender issuance and post-issuance
    • Past experience proof: Contract/invoice with self-certification or client execution certificate
    • SOW reference: Attachments detailing scope must be reviewed and complied with

Terms & Conditions

  • EMD of ₹50,000 required with bid submission

  • Variation up to 25% in quantity or duration tied to contract issue

  • Past experience proof accepted in multiple formats (contracts, invoices, client certificates)

Important Clauses

Payment Terms

Lump-sum payment for the full scope; no monthly breakdown stated; ensure alignment with SOW terms in the attached file

Delivery Schedule

Not explicitly defined; bidders should verify delivery/installation timing within SOW attachment and coordinate with event dates

Penalties/Liquidated Damages

No LD details specified in provided data; review SOW for any performance-based penalties or defaults

Bidder Eligibility

  • Experience in providing tentage, lighting and decor for outdoor events

  • Financial capability to absorb upfront costs and manage a lump-sum contract

  • Compliance with local procurement norms and ability to submit required documents

Documents 6

GeM-Bidding-8539399.pdf

Main Document

BOQ Document

BOQ

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Past project experience documents (contract copies with invoices and self-certification or client execution certificates)

4

Financial statements or turnover proof

5

EMD submission document (₹50,000)

6

Technical bid documents and compliance with the SOW

7

OEM authorizations or equipment certifications if applicable

8

Any other documents specified in the SOW file attachment

Technical Results

S.No Seller Date Status
1BODH GAYA DECORATORS   Under PMA10-11-2025 14:37:31Qualified
2FRIEND MEDIA ADD CO.   Under PMA11-11-2025 17:34:56Disqualified
3M/S EKRAM TENT & CROCKERY HOUSE   Under PMA10-11-2025 16:56:11Qualified
4PRINCE CARPET ENTERPRISES   Under PMA05-11-2025 17:41:12Disqualified
5SHRI MAHAKAL ENTERPRISES   Under PMA11-11-2025 13:58:35Disqualified
6TEAMWORK COMMUNICATION SOLUTIONS PRIVATE LIMITED   Under PMA11-11-2025 18:36:41Disqualified
7VIJAY SUPPLIER   Under PMA11-11-2025 18:48:46Disqualified

Financial Results

Rank Seller Price Item
L1BODH GAYA DECORATORS( MSE Social Category:General )    Under PMA₹13,82,000Item Categories : Tentage Service Lumpsum Based - Outdoor Gatherings; Tent Rentals, Lighting, Furniture & Equipment R
L2M/S EKRAM TENT & CROCKERY HOUSE( MSE Social Category:General )    Under PMA₹14,96,060Item Categories : Tentage Service Lumpsum Based - Outdoor Gatherings; Tent Rentals, Lighting, Furniture & Equipment R

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid on tentage service tender in Nalanda Bihar 2025

Bidders must submit the EMD of ₹50,000 and provide past experience proof per the tender terms. Include GST/PAN, financials, and technical bid aligned with the attached SOW file. The contract is lump-sum with ±25% variation allowed. Ensure submission of all required documents to participate in the Nalanda procurement.

What documents are required for tent rental tender in Nalanda

Required documents include GST registration, PAN, financial statements, EMD ₹50,000, past project proofs (contract+invoices or client certificate), technical bid, and OEM authorizations if applicable. Review the SOW attachment for exact scope and ensure compliance with tender terms.

What are the equipment categories in this tentage tender

Categories cover outdoor tentage, lighting, furniture and other decorative equipment. The scope is defined via the SOW attachment; bidders should prepare a lump-sum proposal covering supply, installation, and decoration for outdoor gatherings at Nalanda.

When is the variation allowed in contract quantity for this bid

The buyer allows a ±25% variation in contract quantity or duration at the time of contract issue and after issuance. Bidders must plan for potential scope changes and adjust pricing accordingly within the SOW framework.

What payment terms apply to this Nalanda tent tender 2025

The tender specifies a lump-sum contract; detailed payment milestones are described in the SOW file. Submit the bid with the EMD and ensure alignment with expected delivery/installation dates under the attachment’s terms.

What is the location and procurement organization for this tender

The tender is issued by Nava Nalanda Mahavihara located in Nalanda, Bihar 801301. It seeks outdoor event support including tentage, lighting, furniture and decoration on a lumpsum basis with an estimated value of ₹1,500,000 and EMD ₹50,000.

How to verify past experience for this tentage bid in Bihar

Submit one of the accepted proofs: contract copy with invoices plus bidder self-certification, client execution certificate with contract value, or third-party inspection notes. The documents must demonstrate relevance to tentage, lighting or decor services for events.

What is the estimated contract value and EMD for this tender

Estimated contract value is ₹1,500,000 with an EMD of ₹50,000. Ensure the EMD is paid as specified (DD or online) and that the bid aligns with the SOW scope for outdoor tentage, lighting, furniture and decoration.