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Border Road Organisation Fuel Filters and Spare Parts Tender Arunachal Pradesh 2025

Bid Publish Date

27-Dec-2025, 12:09 pm

Bid End Date

17-Jan-2026, 12:00 pm

Location

UPPER SIANG , ARUNACHAL PRADESH

Progress

Issue27-Dec-2025, 12:09 pm
AwardPending
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Quantity

61

Category

FHJ02500,FUEL FILTER FUEL WATER SEPARATOR SPIN ON

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM authorization required for distributors; OEM authorization form with contact details
  • • Shelf life: minimum 2 years; usable shelf life balance at delivery at least 1 year
  • • Option clause: quantity may vary up to 50% during contract; delivery period recalculation formula provided
  • • Delivery location and installation as applicable at HQ 1072 Field Workshop (GREF), Arunachal Pradesh
  • • Submission: PAN, GSTIN, cancelled cheque, EFT mandate; vendor-code creation documents
  • • Non-sub-contracting/assignment requires buyer consent; joint liability remains with seller
  • • Seven item categories including fuel filters, UJ kit, front spring, gear/armature assemblies, and engine hose

Categories 12

ELECTROMAGNET VALVE PARTS AND ACCESSORIES FUEL FILTERS WATER COOLED ENGINE CLINKER GRINDER AVIATION FUEL ENGINE HARVESTER PNEUMATIC LI-ION BATTERY GEAR HEATING EQUIPMENTS

Tender Overview

Border Road Organisation invites bids for multiple fuel-related spare parts and assemblies intended for field workshop use in UPPER SIANG, ARUNACHAL PRADESH (791002). Procurement covers seven item categories including FUEL FILTER FUEL WATER SEPARATOR SPIN ON, FUEL FILTER, U J KIT ASSY, FRONT SPRING, BRUSH GEAR ASSY, ARMATURE ASSY, and HOSE Engine Outlet to Radiator Inlet (44 point 45 ID, length 90 mm). Delivery and installation, if covered, to OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF), BOLENG. An option clause may permit up to 50% quantity variation. Shelf life: minimum 2 years for products, with at least 1 year of usable shelf life on supply. Documentation includes PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Bidders must meet vendor-code creation requirements and OEM authorization when bidding through authorized distributors. This tender emphasizes compliance with delivery timelines and contract continuity even if quantities fluctuate. Unique aspects include mandatory authorizations and a structured option clause.

Technical Specifications & Requirements

  • Items: 7 categories as listed in BOQ: FUEL FILTER FUEL WATER SEPARATOR SPIN ON, FUEL FILTER, U J KIT ASSY, FRONT SPRING, BRUSH GEAR ASSY, ARMATURE ASSY, HOSE Engine Outlet to Radiator Inlet 90 mm length.
  • Shelf Life: minimum 2 years; usable shelf life balance of at least 1 year on delivery.
  • Delivery location: HQ 1072 Field Workshop (GREF), BOLENG, Dist Siang, Arunachal Pradesh, PIN 791103.
  • Authorization: OEM/manufacturer authorization required for distributors.
  • Option clause: up to 50% variation in quantity at contract stage; additional time formula provided and minimum 30 days, subject to original delivery terms.
  • Tender requires PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable.
  • Sub-contracting and assignment require buyer consent; liability remains with seller.

Terms, Conditions & Eligibility

  • EMD: not disclosed in data; bidders should seek clarification and align with standard BR0 practice.
  • Delivery terms: inclusive of potential extended delivery due to option clause; delivery to HQ 1072 Field Workshop (GREF), Arunachal Pradesh.
  • Eligibility: must submit PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization when bidding via authorized distributor.
  • Shelf-life compliance: products must maintain 2 years shelf life and minimum 1 year usable shelf life at supply.
  • Penalties/termination: contract may be terminated for non-compliance with material terms or delivery inability; assignment/sub-contracting requires buyer consent.

Key Specifications

    • Item categories: FUEL FILTER FUEL WATER SEPARATOR SPIN ON, FUEL FILTER, U J KIT ASSY, FRONT SPRING, BRUS H GEAR ASSY, ARMATURE ASSY, HOSE Engine Outlet to Radiator Inlet 44 point 45 ID Length-90 MM
    • Shelf Life: minimum 2 years; usable shelf life balance ≥1 year on supply
    • Delivery: to HQ 1072 Field Workshop (GREF), BOLENG, Dist Siang, Arunachal Pradesh
    • OEM Authorization: required for non-Manufacturer suppliers
    • Option Clause: up to 50% quantity variation with extended delivery time formula

Terms & Conditions

  • OEM authorization required for non-manufacturer suppliers

  • Delivery to HQ 1072 Field Workshop (GREF) in Arunachal Pradesh

  • Up to 50% quantity variation with formula-based delivery extension

Important Clauses

Payment Terms

Not explicitly disclosed; bidders should confirm payment milestones and any advance against delivery with BR0

Delivery Schedule

Delivery period may extend if option clause exercised; extension time equals (Increase quantity/Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Contract may be terminated for material term breach or delivery inability; liability remains with seller

Bidder Eligibility

  • Must provide PAN, GSTIN, cancelled cheque, EFT mandate

  • OEM authorization for distributors; valid manufacturer authorization

  • Experience or capability in BR0/defence procurement or equivalent field service

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D102850709 Filter Assy Engine Oil,D10375259 D103752609 Filter Assy Fuel Water Separator,D102227909

Border Road Organisation

UDHAMPUR, JAMMU & KASHMIR

Posted: 8 February 2025
Closed: 1 March 2025
GEM

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FHJ02500,FUEL FILTER FUEL WATER SEPARATOR SPIN ON FUEL FILTER FUEL WATER SEPARATOR SPIN ON 20 nos 2ic1072buyer 30
2 FHJ02600,FUEL FILTER FUEL FILTER 20 nos 2ic1072buyer 30
3 3520523,U J KIT ASSY U J KIT ASSY 12 nos 2ic1072buyer 30
4 B3123305,FRONT SPRING FRONT SPRING 1 nos 2ic1072buyer 30
5 26240790,Brsuh Gear Assy Brsuh Gear Assy 3 nos 2ic1072buyer 30
6 26242812,Armature Assy Armature Assy 3 nos 2ic1072buyer 30
7 F8614050,Hose Engine Outlet to Radiator Inlet 44 point 45 ID Length-90 MM Hose Engine Outlet to Radiator Inlet 44 point 45 ID Length-90 MM 2 nos 2ic1072buyer 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Manufacturer/OEM Authorization certificate for distributors

6

Vendor Code Creation documents

7

Any prior experience certificates for similar BR0 procurement

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid in Boundary Road Organisation fuel filters tender Arunachal Pradesh 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; OEM authorization is required for distributors. Ensure seven item categories are listed, comply with shelf-life criteria (≥2 years total, ≥1 year usable), and provide vendor-code creation documents. Delivery is to HQ 1072 Field Workshop (GREF) in Arunachal Pradesh.

What documents are required for BR0 DEFENCE spare parts tender in Arunachal Pradesh

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization for distributors, and vendor-code creation paperwork. Additionally, provide any prior experience certificates for similar BR0 procurement and manufacturer certificates if bidding as an authorized distributor.

What are the technical specifications for BR0 fuel filters in this tender

Seven item categories are included: FUEL FILTER FUEL WATER SEPARATOR SPIN ON, FUEL FILTER, U J KIT ASSY, FRONT SPRING, BRUSH GEAR ASSY, ARMATURE ASSY, and HOSE Engine Outlet to Radiator Inlet 44 point 45 ID Length-90 MM. Shelf life minimum 2 years; 1 year usable shelf life on delivery.

When is the delivery deadline if option clause is exercised in BR0 tender

The option clause allows up to 50% quantity variation with a recalculated delivery period: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period during the extended phase.

What are the OEM authorization requirements for BR0 fuel spare parts tender

Authorized distributors must furnish a Manufacturer Authorization/Certificate detailing name, designation, address, email, and phone number of the OEM or Original Service Provider; the bid must include this as part of the submission.

What happens if a seller fails to deliver BR0 spare parts on time in Arunachal Pradesh

BR0 reserves termination rights for non-compliance with material terms or delivery inability; the seller remains jointly and severally liable, and the contract can be terminated with potential consequences as per buyer’s notice.

What is the scope of shelf life requirements for BR0 spare parts

All supplied items must have a minimum shelf life of 2 years, and at least 1 year of usable shelf life remaining at the time of delivery, ensuring long-term field reliability for the HQ 1072 Field Workshop.

What is required for vendor-code creation in BR0 tender

Submit PAN, GSTIN, cancelled cheque, and EFT mandate; ensure documentation demonstrates eligibility for vendor-code creation and compliance with BR0 procurement formalities.