Border Roads Organisation ACE Spare Parts Tender for Excavator AX 130T in Nagaland 2026 - Genuine ACE OEM Spares & 45-Day Delivery
Progress
Tender Overview
Border Roads Organisation invites bids for a catalog of ACE excavator spares including components for AX 130T such as oil filters, fuel filters, transmission filters, safety elements, hydraulic tank filters, plough bolts, nuts, bushings, and bucket components. 15 total items listed with an implied bulk maintenance scope; reference to ACE genuine spare parts and OEM authorization ensures authenticity. Delivery target is 45 days from GeM contract placement, with option to increase order quantity up to 50% of bid quantity and extended delivery timing under the option clause. Consignee: Officer Commanding, 1159 (I) Wksp Pl (GREF), C/O 99 APO, Mon, Nagaland. Inspection by a Board of Officers is required on delivery. This tender emphasizes genuine spares and OEM authorizations for ACE equipment maintenance.
Technical Specifications & Requirements
- Product category includes: ACE excavator spare parts for AX 130T and associated components (oil filters, fuel filters, primary elements, transmission filters, side cutters, plough bolts, hex bolts, nylock nuts, bushings).
- Delivery timeline: 45 days from GeM contract date.
- Compliance: OEM Authorization Certificate for existing equipment make must be uploaded; only genuine ACE spares accepted at delivery.
- Inspection: Category-A spares to be checked by a BOO; backloading of rejected items at supplier’s risk and cost.
- Terms: Liquidated damages as per GTC; extended delivery permissible with the option clause; payment through PCDA (BR) Delhi Cant.
- Quantity handling: Option to modify orders up to 50%; minimum 30 days additional time unless original period exceeds 30 days.
Terms, Conditions & Eligibility
- EMD details: Not explicitly specified in the provided data; bidders should verify on portal.
- Delivery: 45 days from date of placing GeM contract; extended delivery time governed by option clause with minimum 30 days.
- OEM authorization: Upload OEM Authorization Certificate for ACE equipment; specify authentic ACE spare parts in BOQ field.
- Inspection and acceptance: Board of Officers to inspect Category-A spares; backloading of rejects at supplier cost.
- Payment: Paying Authority: PCDA (BR) Delhi Cant; structure not detailed in data.
- Penalties: Liquidated damages specified as per General Terms & Conditions; no fixed LD percentage stated here.
Key Specifications
-
ACE spare parts catalogue for AX 130T excavator
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Items include: oil filter assembly, fuel filter element, main fuel filter, primary element, safety element, hydraulic tank filter, transmission oil filter, rock tooth, side cutter LH/RH, plough bolt, hex bolt, nylock nut, excavator bucket bush
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Delivery window: 45 days from GeM contract date
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OEM Authorization for ACE OEM; genuine ACE parts only
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Inspection by Board of Officers; backloading of rejects at supplier cost
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Option clause allows up to 50% quantity variation during contract period
Terms & Conditions
-
Option clause enables quantity fluctuation up to 50% with extended delivery
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OEM authorization and genuine ACE spares mandatory for acceptance
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Delivery targeted within 45 days with BOO inspection on delivery
Important Clauses
Payment Terms
Payment to be processed by PCDA (BR) Delhi Cant; no explicit advance terms stated in provided data
Delivery Schedule
Delivery deadline: 45 days from GeM contract placement; extended time allowed per option clause with minimum 30 days
Penalties/Liquidated Damages
LDs as per General Terms and Conditions; exact percentage not specified in provided data
Bidder Eligibility
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Must supply OEM-authorized ACE spare parts for AX 130T excavator
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Must upload OEM Authorization Certificate with technical bid
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Demonstrate capability to deliver 45-day window and manage 50% quantity variation
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Must undergo Board of Officers inspection for Category-A spares upon delivery
Tender Data
Bid Details
Quantity
180
Category
Pt No 200593425800 Rock Tooth
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
PT No 200395101698 Lub oil filter assy , Pt No 200593424000 Fuel filter element pre , Pt No 200395101770 Main fuel filter , Pt No 200593424200 Primary Element , Pt No 200331425400 Safety Element , Pt No 922200003010 Filter element for hyd tank , Pt No 200383420300 Transmission oil filetr , Pt No 200593425800 Rock Tooth , Pt No 200128600200 Side Cutter LH , Pt No 200128600300 Side Cutter RH , Pt No 200526419900 Plough Bolt , Pt No 902201223000 Nut Hex 3 4 UNF , Pt No 902101222100 Hex Bolt 3 oblique 4 inch UNF 3 oblique 4 UNF , Pt No 901221000000Nut Nylock , Pt No 200393465200 Bush Excavator Bucket
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
KOHIMA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KOHIMA | KOHIMA | - | - | 2 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9749324.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
PT No 200395101698 Lub oil filter assy
PT No 200395101698 Lub oil filter assy
Pt No 200593424000 Fuel filter element pre
Pt No 200593424000 Fuel filter element pre
Pt No 200395101770 Main fuel filter
Pt No 200395101770 Main fuel filter
Pt No 200593424200 Primary Element
Pt No 200593424200 Primary Element
Pt No 200331425400 Safety Element
Pt No 200331425400 Safety Element
Pt No 922200003010 Filter element for hyd tank
Pt No 922200003010 Filter element for hyd tank
Pt No 200383420300 Transmission oil filetr
Pt No 200383420300 Transmission oil filetr
Pt No 200593425800 Rock Tooth
Pt No 200593425800 Rock Tooth
Pt No 200128600200 Side Cutter LH
Pt No 200128600200 Side Cutter LH
Pt No 200128600300 Side Cutter RH
Pt No 200128600300 Side Cutter RH
Pt No 200526419900 Plough Bolt
Pt No 200526419900 Plough Bolt
Pt No 902201223000 Nut Hex 3 4 UNF
Pt No 902201223000 Nut Hex 3 4 UNF
Pt No 902101222100 Hex Bolt 3 oblique 4 inch UNF 3 oblique 4 UNF
Pt No 902101222100 Hex Bolt 3 oblique 4 inch UNF 3 oblique 4 UNF
Pt No 901221000000Nut Nylock
Pt No 901221000000Nut Nylock
Pt No 200393465200 Bush Excavator Bucket
Pt No 200393465200 Bush Excavator Bucket
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | PT No 200395101698 Lub oil filter assy | PT No 200395101698 Lub oil filter assy | 2 | nos | wkshp | 45 | |
| 2 | Pt No 200593424000 Fuel filter element pre | Pt No 200593424000 Fuel filter element pre | 2 | nos | wkshp | 45 | |
| 3 | Pt No 200395101770 Main fuel filter | Pt No 200395101770 Main fuel filter | 2 | nos | wkshp | 45 | |
| 4 | Pt No 200593424200 Primary Element | Pt No 200593424200 Primary Element | 2 | nos | wkshp | 45 | |
| 5 | Pt No 200331425400 Safety Element | Pt No 200331425400 Safety Element | 2 | nos | wkshp | 45 | |
| 6 | Pt No 922200003010 Filter element for hyd tank | Pt No 922200003010 Filter element for hyd tank | 2 | nos | wkshp | 45 | |
| 7 | Pt No 200383420300 Transmission oil filetr | Pt No 200383420300 Transmission oil filetr | 2 | nos | wkshp | 45 | |
| 8 | Pt No 200593425800 Rock Tooth | Pt No 200593425800 Rock Tooth | 26 | nos | wkshp | 45 | |
| 9 | Pt No 200128600200 Side Cutter LH | Pt No 200128600200 Side Cutter LH | 2 | nos | wkshp | 45 | |
| 10 | Pt No 200128600300 Side Cutter RH | Pt No 200128600300 Side Cutter RH | 2 | nos | wkshp | 45 | |
| 11 | Pt No 200526419900 Plough Bolt | Pt No 200526419900 Plough Bolt | 60 | nos | wkshp | 45 | |
| 12 | Pt No 902201223000 Nut Hex 3 4 UNF | Pt No 902201223000 Nut Hex 3 4 UNF | 64 | nos | wkshp | 45 | |
| 13 | Pt No 902101222100 Hex Bolt 3 oblique 4 inch UNF 3 oblique 4 UNF | Pt No 902101222100 Hex Bolt 3 oblique 4 inch UNF 3 oblique 4 UNF | 4 | nos | wkshp | 45 | |
| 14 | Pt No 901221000000Nut Nylock | Pt No 901221000000Nut Nylock | 4 | nos | wkshp | 45 | |
| 15 | Pt No 200393465200 Bush Excavator Bucket | Pt No 200393465200 Bush Excavator Bucket | 4 | nos | wkshp | 45 |
Categories
21
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Required Documents
GST registration certificate
PAN card
Experience certificates for ACE spare parts supply
Financial statements demonstrating capacity
EMD/Security deposit documentation (as applicable on portal)
OEM Authorization Certificate for ACE AX 130T components
Technical bid with BOM/BOQ marking genuine ACE spares
Import/Local supplier licenses (if required by BR0)
Frequently Asked Questions
Key insights about NAGALAND tender market
How to bid for ACE excavator spares tender in Nagaland with OEM authorization requirements?
Bidders must register on the GeM portal, upload OEM Authorization Certificate for ACE AX 130T parts, and mark genuine ACE spares in the BOQ. Ensure delivery within 45 days, prepare 50% quantity variation capability, and be ready for Board of Officers inspection on arrival. Include GST, PAN, and financials.
What documents are required for BR0 ACE spare parts tender submission 2026?
Submit GST certificate, PAN, experience certificates for ACE spares supply, financial statements, EMD documentation, OEM authorization, and technical bid with BOM showing genuine ACE parts. Ensure BOQ alignment with ACE part numbers and part Nos listed in GeM contract.
What are the delivery terms and penalties for ACE spare parts procurement in Nagaland?
Delivery must be completed within 45 days from GeM contract placement; LDs apply as per GTC, with additional time via the option clause calculating (increased quantity/original quantity) × original period, minimum 30 days.
Which organization oversees inspection for ACE excavator spares in this tender?
A Board of Officers appointed by the accepting officer will inspect Category-A ACE spare parts on delivery; non-compliant items will be backloaded at supplier cost. Ensure packaging and documentation match GeM contract part numbers.
What is the scope of quantity variation allowed in this BR0 ACE spares tender 2026?
The purchaser reserves the right to increase or decrease quantity up to 50% of the bid quantity at contract award and during the currency of the contract, subject to contracted rates and minimum delivery adjustments.
How to ensure OEM authorization compliance for ACE AX 130T spares?
Upload an OEM Authorization Certificate for ACE AX 130T equipment with the technical bid and confirm that only genuine ACE spares are delivered, aligned to the GeM part Nos specified.