Indian Air Force Stamp & PVC Name Board Procurement East Delhi 2026 ISO 9001/IS 550 Required
Bid Publish Date
10-Aug-2026, 11:24 am
Bid End Date
24-Aug-2026, 11:00 am
Location
Progress
RAKey Highlights
- • Exact item quantities for each stamp type with name and size variations
- • Dedicated service support line and explicit escalation matrix
- • Up to 50% quantity variation at contracted rates during/after contract formation
- • GST treatment: actuals or lower applicable rate; GSTIN and PAN mandatory
- • Material specs: plastic handles, rubber dies, blue ink; color options per item
- • Annual Rate Contract framework for multiple stamp types and PVC name boards
- • Delivery windows coordinated with original delivery order date; minimum extension logic defined
- • Mandatory upload of all certificates and OEM authorizations as per ATC
Tender Overview
The Indian Air Force invites bids for an Annual Rate Contract covering Pharma Stamp (1210 units), Self-inking Stamp (1210 units), Rubber Stamp (726 units) and PVC Name Board (1452 units), all located in East Delhi, Delhi 110031. The package specifies a uniform stamp program with a diversified color and size range, emphasizing consistent branding across IAF offices. Key differentiator includes a fixed quantity schedule and option clauses enabling up to 50% quantity variation at contracted rates, with delivery time adjustments tied to the original delivery window. The procurement aims to standardize stamping tools and name boards across departments, ensuring uniformity and traceability. Unique aspects include dedicated service support and a structured escalation matrix with OEM-level responsiveness. This tender targets vendors capable of supplying multiple stamp types and PVC name boards under an annual rate contract framework.
Technical Specifications & Requirements
- Items and quantities: Pharma Stamp 1210, Self-inking Stamp 1210, Rubber Stamp 726, PVC Name Board 1452
- Stamp base sizes (approx): 60x30 mm (Pharma), 65x30 mm (Self-inking), 75x60 mm (Rubber)
- Impression sizes (approx): 1x2 in (Pharma), 1x2.5 in (Self-inking), 2x6 in (Rubber)
- Handles: Plastic; Die: Rubber; Base shape: Rectangular/Oval; Body color options: Black/Red; Ink color: Blue
- Print on stamp: Name only for Pharma; broader scope for others; delivery terms include option to vary quantity by up to 50%; security and GST considerations as per bidder’s assessment
- Service terms: dedicated toll-free support and escalation matrix required; compliance with bid-specific terms and certificates is mandatory
Terms, Conditions & Eligibility
- EMD/Registration: bidders must provide PAN, GSTIN, and a cancelled cheque with EFT mandate; GST as applicable at actuals or quoted rate
- Delivery & variations: quantity may be increased/decreased by up to 50%; delivery period aligned to original terms with adjustments for extended periods
- Support: bidder must offer dedicated service line and clear escalation contact details; failure to provide required certificates may lead to rejection
- Documentation: upload all required certificates and documents as per ATC/Corrigendum; ensure GST and bank documentation are verifiable
- Annual Rate Contract: terms specify schedule of requirement and multiple stamp types under a single contract; adherence to technical specifications and branding standards is essential
Key Specifications
-
Pharma Stamp: 60x30 mm base, 3.0 inch height, 1x2 inch impression, plastic handle, rubber die, rectangular base, black/red body, blue ink, prints Name/Designation/Office Address
-
Self-inking Stamp: 65x30 mm base, 3.5 inch height, 1x2.5 inch impression, plastic handle, rubber die, rectangular base, black/red/blue body, blue ink
-
Rubber Stamp: 75x60 mm base, 3 inch height, 2x6 inch impression, plastic handle, rubber die, rectangular/oval base, red/black/grey body, blue ink
-
PVC Name Board: 1452 units; specifications imply standard PVC board with legibility for department naming; color not specified
Terms & Conditions
-
EMD not explicitly stated; GST handling as actuals or lower applicable rate
-
Delivery schedule includes 50% quantity variation rights and extended delivery durations
-
Dedicated service support and escalation matrix required
Important Clauses
Payment Terms
GST handling at actuals or lower rate; payments aligned to contract milestones per policy
Delivery Schedule
Original delivery period; additional time calculation based on quantity variation with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should infer penalties from standard IAF procurement terms in ATC
Bidder Eligibility
-
Must hold PAN and GSTIN with valid documentation
-
Ability to supply multiple stamp types under one annual rate contract
-
Provide dedicated service support and OEM authorizations if required
Reverse Auction Schedule
Start
01-Sep-2026, 1:00 pm
End
02-Sep-2026, 1:00 pm
Duration: 24 hours
Reverse Auction Document
⏳ RA scheduled. Ensure you are registered to participate.
Tender Data
Bid Details
Quantity
4598
Category
Pharma Stamp
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Pharma Stamp , Self-inking Stamp , Rubber Stamp , PVC Nameboard
Delivery Details
Max Delivery Days
365
Delivery Locations
1
Delivery Cities
EAST DELHI
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | EAST DELHI | EAST DELHI | - | - | 1210 | 365 | - |
Authority Records
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Documents 6
GeM-Bidding-9670446.pdf
Main Document
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Bidder certificates and any required OEM authorizations
Technical compliance certificates (if any) and atc/corrigendum documents
Proof of service capability (dedicated toll-free number and escalation matrix)
Any other documents requested in the ATC/Terms and Conditions
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for stamps tender in East Delhi for IAF 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with technical quotes. Ensure dedicated service support lines and escalation matrices. The contract allows up to 50% quantity variation; provide OEM authorizations if required and comply with ATC terms and ICC standards.
What documents are required for IAF stamp procurement in Delhi
Submit PAN, GSTIN, bank EFT mandate, cancelled cheque, and any OEM authorizations. Include technical bid docs, GST compliance proof, and service support details. Ensure all certificates requested in ATC are uploaded; non-submission may lead to rejection.
What are the stamp specifications for Pharma and Self-inking types
Pharma Stamp uses 60x30 mm base, 3.0 inch height, 1x2 inch impression, plastic handle, blue ink; Self-inking uses 65x30 mm base, 3.5 inch height, 1x2.5 inch impression, with blue ink. Both require rectangular bases and rubber dies.
When is delivery expected under the IAF annual contract terms
Delivery is aligned with the original delivery order date; if quantities vary by up to 50%, additional time is calculated as (increase/original) × original delivery period, with a minimum 30 days extension.
What are the GST requirements for the stamp procurement IAF East Delhi
GST will be reimbursed at actuals or the lower applicable rate, subject to the quoted GST percentage. Bidders must quote GSTIN accurately and provide GST-related documentation for verification.
What service/support commitments must bidders provide
Bidders must offer dedicated toll-free service support and a clear escalation matrix with telephone contacts. OEM-level response capability and timely issue resolution are required to avoid contract risk.
What is the scope of the PVC name boards in this tender
The contract includes 1452 PVC Name Boards, requiring standard PVC construction suitable for office address/name display; color specifics are not mandated, but legibility and durability are implied under the annual rate contract.
What happens if certificates are not uploaded during bid submission
Failure to upload required certificates and documents as per ATC will risk bid rejection. Ensure all mandatory certificates, GST proof, and bank documents are included to meet eligibility criteria.