Contract Bidding Open For Procurement Services in BHADRADRI KOTHAGUDEM, TELANGANA

1.0 SCOPE OF WORK: 1.1 Provision of labour and implements: This contract includes all labour, material, tools, implements and every other things necessary for carrying out and completing the works in conformity with the plans and specifications (herewith attached), descriptions and instructions as may from time to time be furnished while the work is in progress. 1.2 Detailed drawings and instructions: The Chief General Manager / General Manager or his authorised representative shall furnish with, reasonable promptness additional instructions, necessary for the proper execution of the work. The work shall be executed in conformity therewith and the contractor shall not do work without proper drawings or instructions in writing. 1.3 If the tenderer has any doubt as to the meaning of any portion of the terms and conditions of contract or the specifications, he shall submit particulars to the company in writing before submitting this tender within the stipulated time for getting necessary clarifications. 1.4 Before quoting their overall uniform percentage or rate, they shall enquire and inspect the site of the proposed work, study the physical conditions prevailing at the site, sufficiency and means of transporting all materials, labour, water and any other matters or things required in connection with the work. Tenderers are also expected to have previous experience of similar works executed. 2.0 TENDER OFFERS: 2.1 The tenderer shall submit the offer only in the prescribed tender schedule issued to him. No alterations (additions or deletions) shall be made to the tender schedule, conditions of contract, specifications, schedule of approximate quantities etc. Offers submitted in any other form (other than schedule issued to them) shall be summarily rejected. 2.2 The tenderer should clearly quote his rate in the given format of e-portal The agency should quote uniform rate per metric tonne of Miscellaneous Firewood for disposal. No Extraction charges will be paid by the company.(For Enq.No.2) 2.3 Whenever estimated rate is not provided in the schedule, the tenderer should quote his own rate in the appropriate column for carrying out the specified works per unit of the work as mentioned in the format. 2.4 Tenderers must quote their percentage rate as well as the amount both in WORDS and FIGURES. In case of any discrepancy between the words & figures, the words shall prevail. No further correspondence in this regard will be entertained. 2.5 The rate quoted shall be firm till completion of contract. 2.6 The tender shall be valid for entire period of contract from the date of opening of tender. -5- 2.7 Information on the following is to be furnished along with the tender. a) Names and addresses of the partners/Directors, if the tenderer is a Partnership Firm/Company. b) Banker's names and addresses and c) Income tax permanent account number d) full and correct postal address with pin code etc.,to which all communications should be sent. The responsibility to receive promptly all the communications sent to him rests fully on tenderer himself. 2.8 The tender will be treated as incomplete, if a. The tenderer fails to quote his percentage on the Company's estimated rates or his own rate, as the case may be for all parts or Part of the tender schedule. b. any of the over writings, corrections, alterations in the rate quoted are not attested by the tenderer with full signature. c. the tender is not accompanied by the EMD. 2.9 Incomplete tenders will be rejected out-right and no further representation in this regard will be entertained. 2.10 Conditional tenders will not be accepted. 3.0 DISCOUNT TENDERS: 3.1 Discount tenders with more than 10% (Ten percent only) of estimated value will not be accepted. 3.2 In case of discount tenders of above 5% and upto 10% of estimated value, tenderers shall enclose copies of certificate of previous experience of having carried out similar work of similar magnitude, in any of the Government Dept / public sectors undertakings/ reputed private firms along with the offer. The successful tenderer shall pay additional Security Deposit in the form of demand draft / banker’s cheque drawn in favour of SCCL depending on the extent of discount as detailed below, before executing the agreement. i) discount from 1% to upto 5% : 2% of Tender value ii) discount of above 5% to 10% : 3% of Tender value 3.3 In case, more than one lowest tenderer quote the similar discount rate up to 10% (Ten percent only), the work will be awarded by drawing the lottery among such tenderers. 4.0 In case more than one tenderer quote the same PAR/ premium rate, negotiations will be conducted with all of them to ascertain the final rate. In case of tie, the work will be awarded by drawing lots. 5.0 It is the responsibility of the tenderer to be present at the time of tender opening and drawing of lots. If he or his authorized representative is not present at the notified time, the decision of SCCL shall be final and binding on him. No subsequent representation will be entertained in this regard. 6.0 SCCL reserves the right to negotiate with L1 tenderer. 7.0 If the L1 tenderer backs out of the contract before concluding the agreement, Company has got the right to negotiate with L2 tenderer. -6- 8.0 SCCL reserves the right to accept or reject any tender or all tenders without assigning any reasons thereof. 9.0 AGREEMENT BOND: Once the tender is accepted and award letter is issued, the successful tenderer shall execute an agreement with the Company on non-judicial stamp paper of Rs.100 within 10(ten) days from the date of the award letter or before the commencement of work, whichever is earlier. 10.0 DEPOSITS: 10.1 Earnest Money Deposit (EMD) : 10.1.1 EMD @ 5% of estimated value or the amount as indicated in the tender schedule should be paid at the time of submitting the filled in tender schedule. 10.1.2 EMD can be paid in the form of F.D.R. / Demand Draft / Bankers cheque duly endorsed in favour of SCCL. The FDR should be valid for the entire period of contract. 10.1.3 The EMD of the unsuccessful tenderers will be refunded after tender opening. 10.1.4 The EMD amount of the successful tenderer shall be released only after satisfactory completion of contract period. 10.2 Security Deposit (SD) & Advance sale amount : 10.2.1 In addition to the EMD paid , the agency at the time of entering into this Agreement has to pay equal to 25% of the total sale value, towards the Security Deposit for disposal of Firewood. The amount has to be paid before commencement of the work/before concluding the agreement, whichever is earlier in through DD/FDR/Bankers cheque. For Disposal of Pulpwood work, the purchaser has to pay Rs.100/- per MT, over the anticipated quantity of pulpwood of each location (as indicted in the schedule), as advance Sale amount. This amount will be adjusted towards the payment of sale amount only at the end of the transaction i.e., from the last bill for supply. However, no interest shall be payable on this amount. 10.2.2 Security Deposit amount will be released in the final bill. 10.3 Request for adjustment of pending bills amount, EMD, S.D. of the other works of the Company towards EMD and S.D. of this tender will not be accepted. 10.4 No interest will be paid on the EMD or SD deposited with the Company. 11.0 CONTROL OF WORK: 11.1 The works are to be conducted under the sole control and direction of CGM/ GM or his authorised representative. The whole of materials are to be of the best description of their respective kinds and both workmanship and materials shall be of good quality. The Contractor shall when required, furnish satisfactory evidence of the quality of materials he is using. -7- 11.2 Everything necessary including materials, labour, tools, equipment, and transportation is to be provided and paid for, by the contractor, so that the work may be completed and perfect at its conclusion, to the entire satisfaction of the CGM/GM or his authorised representative, who shall have power to reject any materials or labour during the progress of work which he may deem improper or to remove any person in the Contractor's employment, of whom he may disapprove, and the contractor is to supply alternate material or labour which shall meet the approval of the CGM/ GM or his authorised representative. 11.3 The Contractor shall furnish for approval all samples as directed. The work shall be in accordance with the tender schedule. 11.4 The contractor shall keep each one copy of all specifications of the work in good order available at site. 12.0 EXECUTION OF WORK: 12.1 The successful tenderer shall complete the work within the stipulated time and as per the calendar of operations given in Annexure A and specifications prescribed in the tender document. The calendar of operations may be changed, modified or altered by the Area/ Regional Forest officer, as and when necessary based on weather/ climatic conditions. 12.2 The contractor shall also seek the directions from the Area Forest Officer from time to time for commencing the planting and other operations and complete the same with in the prescribed time. 12.3 The contractor should inform immediately about the date of commencement of the work in writing to the Area Forest Officer without any delay. 12.4 The contractor or his agent duly authorized by him should be present during the period of planting at site or whenever required during other operations. 12.5 The species composition mentioned in the schedule is only tentative and subject to change as per the field conditions at the discretion of the Area Forest officer, which will be communicated to the contractor. 12.6 The contractor is responsible not only for carrying out individual operations timely as per the specifications but also responsible for overall success of the work. 12.7 The work shall be executed by following the generally accepted silvicultural/ Horticultural practices, even if the same are not specifically mentioned in the schedule. 13.0 The company shall not be responsible for any compensation of losses or damages incurred by the contractor except under Force Majeure conditions. Force majeure clause: The force majeure conditions are such as civil commotion, natural calamities, war, delay in handing over the land (documentary evidence shall be submitted) and landslides in OB dumps (Project Officer concerned and Area Forest Officer shall certify the extent of damage and casualties) which are beyond the control of the contractors. -8- 14.0 The contractor at his own cost make / form and maintain whatever temporary arrangements, that he may require for bringing any material or equipment to the work, or arrange for hutment or camping of his labour and staff including sanitation of the Locality and no extra charge will be allowed or paid by the SCCL on account of any such arrangements. 15.0 The Company shall not be responsible for any accident occurring to his workmen or any other person during the progress of the work. The company will not be liable to pay the compensation to the workmen employed in the execution of the work by the contractor under Workmen Compensation Act. The contractor should also comply with all safety regulations as per the Mines Act in force. 16.0 Company shall not pay any compensation what so ever towards idleness of contractor's labour and equipment etc. 17.0 The Contractor shall arrange required tools and equipment for execution of the work. 18.0 The Contractor shall continuously maintain adequate protection of all his work from damage and shall protect the owner's property from damage or loss arising in connection with the contract. He shall make good such damages or loss except such as caused by agents, or employees of the owner in the interests of the Company. He shall provide and maintain all facilities for protection, as required by local condition. 19.0 SUB-CONTRACTS: No work forming part of this contract work is to be subleased by the Contractor. 20.0 If the contractor is required to supply daily labour for any work not provided in the estimates, he should do so on an order from the General Manager or his authorised representative in writing and must see that muster rolls maintained by him are duly verified at once by an agent appointed by the CGM/ GM otherwise claims subsequently preferred by the contractor in absence of this verification will not be admitted. Payment for all such supply of labour on muster basis will be made at schedule rates. All labour employed on muster basis or employed on contract basis shall be deemed as Contractor’s staff and no benefit granted to colliery labour shall apply. 21.0 It is the responsibility of the contractor to indent for the fertilizers as per schedule and pesticides as and when required for application in-site under the supervision of Forestry staff. 22.0 WATER AND POWER: 22.1 Wherever watering is to be done to the plants, water source shall be provided by the Company at available places at free of cost. However, in case of any unexpected breakdowns in water supply, the contractor shall make his own arrangements for watering the plants at short notice at the Company’s approved rates as on the date. 22.2 Whenever electrical equipment is to be used, the power supply will be arranged by the Company at free of cost. The contractor should ensure safety of the operators. However, the company is not responsible for any failure in its supply and contractor cannot claim any damages on account of the same. 23.0 CORRELATION WITH OTHER AGENCY OR CONTRACTOR: During the period of contract, if any special jobs are required to be done through any other agency or through the department, the Contractor will have to co-ordinate his activities with those of the other agency or department. 24.0 INSPECTION OF WORKS: The CGM/GM and his authorised representative shall at all times have access to the work whether it is in preparation or progress and the contractor shall provide proper facilities for such, access and for inspection. Inspections required by the specifications shall be promptly made by the CGM/ GM or his authorised representative and where practicable at the source of supply.

12.0 EXECUTION OF WORK: 12.1 The successful tenderer shall complete the work within the stipulated time and as per the calendar of operations given in Annexure A and specifications prescribed in the tender document. The calendar of operations may be changed, modified or altered by the Area/ Regional Forest officer, as and when necessary based on weather/ climatic conditions. 12.2 The contractor shall also seek the directions from the Area Forest Officer from time to time for commencing the planting and other operations and complete the same with in the prescribed time. 12.3 The contractor should inform immediately about the date of commencement of the work in writing to the Area Forest Officer without any delay. 12.4 The contractor or his agent duly authorized by him should be present during the period of planting at site or whenever required during other operations. 12.5 The species composition mentioned in the schedule is only tentative and subject to change as per the field conditions at the discretion of the Area Forest officer, which will be communicated to the contractor. 12.6 The contractor is responsible not only for carrying out individual operations timely as per the specifications but also responsible for overall success of the work. 12.7 The work shall be executed by following the generally accepted silvicultural/ Horticultural practices, even if the same are not specifically mentioned in the schedule. 13.0 The company shall not be responsible for any compensation of losses or damages incurred by the contractor except under Force Majeure conditions. Force majeure clause: The force majeure conditions are such as civil commotion, natural calamities, war, delay in handing over the land (documentary evidence shall be submitted) and landslides in OB dumps (Project Officer concerned and Area Forest Officer shall certify the extent of damage and casualties) which are beyond the control of the contractors. -8- 14.0 The contractor at his own cost make / form and maintain whatever temporary arrangements, that he may require for bringing any material or equipment to the work, or arrange for hutment or camping of his labour and staff including sanitation of the Locality and no extra charge will be allowed or paid by the SCCL on account of any such arrangements. 15.0 The Company shall not be responsible for any accident occurring to his workmen or any other person during the progress of the work. The company will not be liable to pay the compensation to the workmen employed in the execution of the work by the contractor under Workmen Compensation Act. The contractor should also comply with all safety regulations as per the Mines Act in force. 16.0 Company shall not pay any compensation what so ever towards idleness of contractor's labour and equipment etc. 17.0 The Contractor shall arrange required tools and equipment for execution of the work. 18.0 The Contractor shall continuously maintain adequate protection of all his work from damage and shall protect the owner's property from damage or loss arising in connection with the contract. He shall make good such damages or loss except such as caused by agents, or employees of the owner in the interests of the Company. He shall provide and maintain all facilities for protection, as required by local condition. 19.0 SUB-CONTRACTS: No work forming part of this contract work is to be subleased by the Contractor. 20.0 If the contractor is required to supply daily labour for any work not provided in the estimates, he should do so on an order from the General Manager or his authorised representative in writing and must see that muster rolls maintained by him are duly verified at once by an agent appointed by the CGM/ GM otherwise claims subsequently preferred by the contractor in absence of this verification will not be admitted. Payment for all such supply of labour on muster basis will be made at schedule rates. All labour employed on muster basis or employed on contract basis shall be deemed as Contractor’s staff and no benefit granted to colliery labour shall apply. 21.0 It is the responsibility of the contractor to indent for the fertilizers as per schedule and pesticides as and when required for application in-site under the supervision of Forestry staff. 22.0 WATER AND POWER: 22.1 Wherever watering is to be done to the plants, water source shall be provided by the Company at available places at free of cost. However, in case of any unexpected breakdowns in water supply, the contractor shall make his own arrangements for watering the plants at short notice at the Company’s approved rates as on the date. 22.2 Whenever electrical equipment is to be used, the power supply will be arranged by the Company at free of cost. The contractor should ensure safety of the operators. However, the company is not responsible for any failure in its supply and contractor cannot claim any damages on account of the same. 23.0 CORRELATION WITH OTHER AGENCY OR CONTRACTOR: During the period of contract, if any special jobs are required to be done through any other agency or through the department, the Contractor will have to co-ordinate his activities with those of the other agency or department. 24.0 INSPECTION OF WORKS: The CGM/GM and his authorised representative shall at all times have access to the work whether it is in preparation or progress and the contractor shall provide proper facilities for such, access and for inspection. Inspections required by the specifications shall be promptly made by the CGM/ GM or his authorised representative and where practicable at the source of supply. -9- 25.0 ALTERATIONS AND ADDITIONS TO WORK: The CGM/ GM or his authorized representative with out invalidating the contract, may order extra work or make changes by altering, adding to or deducting from the work, the payment on this account being adjusted accordingly. All such works will be executed under the conditions of the original contract except that any claim for extension of time caused there by shall be adjusted at the time of ordering such a change. Claim for such an extra work or change shall however be supported by a written order, from the CGM/ GM or his authorised representative. The value of such extra work or change by way of addition or deduction shall be determined on the basis of tendered rates of the contractor applicable to actual measurements as certified by the authorised representative of the CGM/ GM. In items where tendered rates are not applicable the value of work shall be determined on the basis of actual working cost as determined and approved by the CGM/ GM before starting the work. 26.0 CLAIM FOR EXTRA WORK: If the contractor claims that any instructions by drawings or otherwise involve extra cost beyond this contract, over his tendered rates he shall give a written notice to the 'Company' within a reasonable time and in any event before proceeding to execute the work. No such claim shall be accepted unless so made. 27.0 DEDUCTIONS FOR UNCORRECTED WORK: If the CGM/ GM or his authorised representative deem it expedient to correct work which is not done in accordance with contract, as equitable deduction base on the method of computing the value of the work in Article 10 above , shall be made from the Contractor's bills. 28.0 The contractor should remove all the temporary sheds and other structures erected by him for execution of work as soon as the work is completed and the used site should be leveled and restored to original condition at his cost otherwise the final bill will not be released. 29.0 MEASUEMENT OF WORK: 29.1 The quantities indicated for the purpose of calling tenders is only approximate and therefore the payment will be restricted to the actual quantities after due measurements. 29.2 The contractor shall attend joint inspection of the work being carried out by him whenever required by the Company authorities. 29.3 It is the responsibility of the contractor to sign in the measurement book on completion of each item of work and on being recorded in the Measurement Book. 29.4 Measurement of the work done will be made according to the progress of the work and the same shall be valued according to the awarded rates 29.5 The contractor shall provide all assistance required by the CGM/ GM or any person deputed by him, in making out or measuring the work, all stacks, pegs, lines and all other apparatus that may be required and the contractor is to execute the above at his own cost and charges. -10- 30.0 MEASUREMENTS, PAYMENTS, ADVANCE AND DEPOSITS: 30.1 Measurements of the work done will be made as per payment schedule or later according to the progress of the work, by the authorised representative of the CGM/ GM or his staff, and the same will be valued according to the schedule of rates. 30.2 But all such intermediate payments shall be regarded as payments by way of advance against the final payment only and not as payment for work actually done and completed., and shall not preclude the requiring of bad, unsound and imperfect or unskillful work to be removed and taken away and redone, or be considered as on admission of the due performance of the contract or any part thereof, nor shall it in any way vary or affect this contract or the powers of the CGM/ GM or his authorised representative. 30.3 The contractor shall not be entitled to interest upon any payment, in arrears or upon and balance which may on the final settlement of his account be found due to him. 30.4 Subject to Clause No.30.2 above, payments will be released as per the payment schedule for different works given at Annexure B. 30.5 All applicable Central and State Government taxes and royalties and works contract taxes will be deducted at source as per the direction of the Government from time to time from the bills of the contractor as detailed in clause No. 31 30.6 If the executed quantities exceed the estimated quantities, payment shall be restricted to the approved quantities and payments for the excess quantities will be released after due approval of the competent authority. 30.7 Amounts due to the company from the contractor, if any will be recovered from the contractor’s running or final bills or any amounts due from the company. 31.0 ROYALTIES, RENTS, TAXES, PERMITS AND LICENCES: 31.1 The quoted offer must include all types of state and central taxes and duties etc., including VAT on works contract and Seigniorage/Royalty charges. 31.2 The contractor shall pay all royalties, rents, taxes, and license and permit fees etc. Permits and licenses of a temporary nature necessary for the execution of the work shall be secured by the Contractor. 31.3 SCCL does not have any quarry lease for Sand etc., It is the contractor's responsibility to get necessary permits directly from the Government and procure the materials of Good quality as approved by the Department. The contractor shall be responsible to produce documentary evidence for having paid the Seigniorage Fee and Cess to the Government as otherwise the Seigniorage Fee and Cess will be recovered from the bills and paid to the Government as per the charges and Cess prescribed by the Government from time to time. -11- 31.4 The Seigniorage/Royalty charges on minerals applicable as on date are given below: Sl.No Name of the Minor Mineral Rate of Seigniorage Fee 1. Murram/Gravel/Ordinary earth Rs. 20/- (Rupees twenty) per Cubic Metre. 2. Ordinary sand Rs. 36/- (Rupees thirty six) per Cubic Metre. Subject to clause (31.6), any increase in Seigniorage/Royalty charges during the execution of the contract shall be reimbursed by SCCL. 31.5 VAT on works contract will be recovered at source as per section 22(G) of the APVAT Act 2005 as amended from time to time from the bills of the contractor. At present, 5% is to be deducted from the contractor's bills at source. 31.6 Any increase in Seigniorage/Royalty charges after expiry of the original due date of completion as per contract shall be to the contractor's account. 31.7 Any advantage accrued to the contractor due to reduction in Seigniorage/Royalty charges during the period of contract shall be passed on to SCCL. 31.8 As per APVAT Act 2005, every contractor who is doing works contract shall register him self as a dealer under the APVAT Act or otherwise he is liable for penalty. The Tenderer should invariably quote TIN number as per APVAT Act, otherwise the Company has the right to reject the application/tender summarily. 32.0 TIME WITHIN WHICH CONTRACT IS TO BE COMPLETED: 32.1 Time is essence of the contract. 32.2 The contractor shall satisfactorily execute and complete the work in strict accordance with the plans, specifications enclosed herewith and instructions issued by CGM/ GM or his authorised representative from time to time and execute the work within the period as per the schedule of operations give by the Company at the time of concluding the Agreement for completing various items of work given in schedule of quantities. 32.3 If the contractor fails to execute the work within the stipulated time or fails to show substantial progress as per the schedule of operations give by the Company at the time of concluding the Agreement on various items of work given in schedule of quantities, the SCCL is at liberty to order the contractor to discontinue the work forthwith and to get the balance work executed at reasonable rates through any other agency but at the contractor's cost and also to recover liquidated damages from the contractor's bills 32.4 If the contract be delayed at any time in progress of the work by any act or cause beyond the contractor's control or by delay authorised by the CGM/ GM or his authorised representative, then the time of completion shall be extended for such reasonable time as the CGM/ GM or his authorised representative may decide. -12- 33.0 OWNER'S RIGHT TO DO WORK: If the contractor neglects to execute the work properly or fail to perform any provision of this contract, the CGM/ GM or his authorised representative after one day written notice to the contractor may, without prejudice to any other remedy he may have, make good such deficiencies and may deduct the cost thereof from the payment, due to the Contractor (provided that the CGM/ GM or his authorised representative shall approve both such action and the amount charged to the contractor). 34.0 OWNER'S RIGHT TO TERMINATE CONTRACT: If the contractor fails to abide by the conditions of contract, if he should persistently disregard the instructions of the CGM/ GM or his authorised representative or if he should be adjudged bankrupt or if he should make a general assignment for the benefit of his creditor, then the CGM/ GM without prejudice to any other right of remedy and after giving the contractor Seven days written notice,

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