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Integral Coach Factory Portable Surface Roughness Tester Tender Chennai Tamil Nadu 2025

Bid Publish Date

18-Oct-2025, 4:21 pm

Bid End Date

28-Oct-2025, 5:00 pm

Location

CHENNAI , TAMIL NADU
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Progress

Issue18-Oct-2025, 4:21 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Portable Surface Roughness Tester procurement by Integral Coach Factory in Chennai, Tamil Nadu
  • • 25% quantity flexility during and after award; extended delivery calculations apply
  • • Supply-only contract; scope includes all required accessories as defined in bid
  • • Factory calibration certificate and recommended calibration interval required
  • • Lab conformity testing and specific certification documentation required at bid opening
  • • Power and battery details: number, chemistry, charger/adaptor to be supplied
  • • Warranty on complete equipment; training period and type to be specified

Categories 1

ROUGHNESS MEASURING INSTRUMENTS

Tender Overview

Integral Coach Factory (Indian Railways) invites bids for a Portable Surface Roughness Tester to be supplied at Chennai, Tamil Nadu. The contract scope is for the supply of goods with potential quantity adjustments of up to 25% during and after award. Key differentiators include compliance with buyer technical/testing requirements, inclusion of calibration certificates, and provision of training. The tender emphasizes complete equipment delivery with associated accessories and a specified calibration regime. The buyer-provided terms require adherence to the option clause and a delivery framework anchored to original delivery periods with adjustments for added quantity.

Technical Specifications & Requirements

  • Product category: Portable Surface Roughness Tester for general/ buyer-specific performance metrics
  • Core capabilities (implicit): measurement along X and Z axes, readout/display, and speed parameters for measuring/returning data
  • Power: Power Source and rechargeable battery configuration; include charger/adaptor
  • Battery: number of batteries required and supplied; battery chemistry details to be disclosed by bidder
  • Accessories: include only those explicitly scoped as included Accessories; confirm scope of supply with bid
  • Calibration: Factory Calibration Certificate provided; recommended calibration interval; conformity testing by a recognized lab
  • Certifications: lab type and conformity evidence per buyer’s specification; ensure documentation accompanies bid
  • Training: specify training type and duration; define training period in days
  • Warranty: provide warranty on complete equipment; clarification on service/AMC terms
  • Ratings: weight, charging time, display, and device dimensions to meet unspecified but expected performance criteria

Terms, Conditions & Eligibility

  • Scope: bid price includes all cost components for supply of goods only
  • Delivery: option clause permits +/- 25% quantity variation with extended delivery calculations; minimum additional time baseline 30 days
  • Documentation: technical specification/catalogue and product conformity test reports must be uploaded at bid opening; GST/PAN/experience certificates may be required
  • Penalties: ensure compliance with prescribed delivery timelines and warranty terms; prepare for potential performance considerations
  • Certifications: bidder or OEM must possess specified certificates/test reports as part of eligibility; ensure relevant certification documentation is ready for submission

Key Specifications

  • Product: Portable Surface Roughness Tester

  • Measurement axes: X-axis and Z-axis (detector) specifications to be provided by bidder

  • Display: integrated display for readouts

  • Power: specified power source and rechargeable battery configuration

  • Charging time: documented charging duration

  • Weight: maximum device weight to be supplied

  • Warranty: complete equipment warranty

  • Calibration: factory calibration certificate provided; recommended calibration interval

Terms & Conditions

  • Option clause allows ±25% quantity variation with extended delivery time calculations

  • Only supply of goods; all cost components must be included in bid price

  • Technical conformity documentation required at bid opening

Important Clauses

Payment Terms

Not explicitly specified in data; bid must reflect standard govt payment terms aligning with purchase order

Delivery Schedule

Delivery period aligned to original delivery order; extended time calculations based on additional quantity and original period

Penalties/Liquidated Damages

Penalties may apply for delays; exact LD rate not provided in data

Bidder Eligibility

  • Experience in providing portable metrology equipment (similar projects)

  • Compliance with lab certification requirements and conformity testing

  • Ability to supply complete package including calibration certificates and training

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Portable Surface Roughness Tester (Q3)

Authority Records

MINISTRY OF RAILWAYS
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Documents 3

GeM-Bidding-8493005.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic / performance Application/Discription Used to determine the MATEL surface texture or surface roughness
Generic / performance Drive unit Type Standard drive unit type
Generic / performance Detector Type Standard detectors
Generic / performance Measurement range (X-axis) 17.5
Generic / performance Measurement range (Z-axis Detector) 360µm (-200µm to +160µm)
Generic / performance Measuring Speed (Measuring) 0.25mm/s, 0.5mm/s, 0.75mm/s
Generic / performance Measuring Speed (Returning) 1mm/s
Generic / performance Display LCD (Digital)
Generic / performance Charging time(Hour) 1
Generic / performance Weight ( max) 750g (Display unit + Drive unit + Standard detector)
BUYER SPECIFIC REQUIREMENTS Agreed to General Technical requirements/ evaluation requirements/Testing Requirement of buyer Only OEM’S & Authorized Dealers offers are accepted by buyer and seller should submit Authorization certificate along with the Bid
SALIENT FEATURES Salient Features (Hint : buyer / seller may request GEM to add their Select Applicable Features Only) Auto-calibration with the entry of numerical value / Average calibration with multiple measurement (Max.5 times) is available
Accessories Accessories inclusive in the Scope of Supply (Select included Accessories Only) Connecting Cable, Roughness Specimen, Carrying Case, Calibration stage, Protective Sheet for display, AC adapter, Operation manual, Quick reference manual, Extension cable
POWER SOURCE Power Source Rechargeable Battery
POWER SOURCE Battery Type Replaceable Battery
POWER SOURCE Battery Chemistry, if Rechargeable Battery Li-Ion
POWER SOURCE "Number of Batteries required for operation (May Indicate '0' if Not Applicable)" 1
POWER SOURCE Number of Batteries supplied (Inclusive in the Scope of Supply) 1, 2 Or higher
POWER SOURCE suitable AC adeptor/chrger provided Yes
WARRANTY/SERVICES Warranty on complete Equipment 12, 24, 36 Or higher
WARRANTY/SERVICES Training Type At Seller Premises
WARRANTY/SERVICES Training Period(Days) 1
CALIBRATION CERTIFICATE Recommended Calibration Interval Yearly
CALIBRATION CERTIFICATE Factory Calibration Certificate provided Yes
CERTIFICATION Type of Lab which carried out Test of complete product to prove the conformity of product as per specification OEM

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates related to portable metrology equipment

4

Financial statements or turnover proof as applicable

5

EMD/Security deposit documents (if required by terms)

6

Technical bid documents and product catalogue

7

OEM authorizations (if bidder is not the OEM)

Financial Results

Rank Seller Price Item
L1
UBIXA PRIVATE LIMITED   Under PMA
Item Categories : Portable Surface Roughness Tester
L2
OM Industrials   Under PMA
Item Categories : Portable Surface Roughness Tester
L2
METERDI INSTRUMENTS INDIA PRIVATE LIMITED   Under PMA
Item Categories : Portable Surface Roughness Tester
L3
Zenith Enterprises   Under PMA
Item Categories : Portable Surface Roughness Tester
L4
PRATIK ENTERPRISES   Under PMA
Item Categories : Portable Surface Roughness Tester

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the portable roughness tester tender in Chennai?

Submit technical catalogue, conformity certificates, and factory calibration documentation at bid opening; include GST registration, PAN, and experience proofs. Ensure installer training details and warranty coverage are clearly stated; review option clause for 25% quantity variation.

What documents are required for the portable tester procurement bid in Tamil Nadu?

Required documents include GST, PAN, technical catalogue, factory calibration certificate, installation/training plan, OEM authorizations if applicable, and recent financial statements. Upload lab conformity/test reports and ensure bid includes all cost components for supply-only scope.

What are the key technical specifications for the tester in this tender?

Key specs include X-axis and Z-axis measurement capabilities, display readout, charging time, maximum weight, power source and rechargeable battery, and warranty. The exact ranges and performance metrics are defined by the vendor’s catalog and must meet buyer testing requirements.

When is the delivery deadline and how is the quantity variation handled?

Delivery terms allow up to 25% additional quantity during the contract, calculated by the formula: (additional/original) × original delivery period, with a minimum of 30 days. Delivery starts from the last date of the original delivery order.

What are the certification requirements for conformity testing?

Bidder must provide a Type of Lab certification that proves product conformity to buyer specifications; factory calibration certificates and recommended calibration intervals must accompany the bid documents.

What is included in the scope of supply for this tender?

Scope is strictly supply of goods; accessories listed as included accessories must be confirmed in the bid. Training and warranty details should be stated, and the bid must include all associated costs in the quoted price.

What are the warranty and training expectations for the portable tester?

Bidders should specify the warranty period for the complete equipment and provide a training program with duration (days) and training type; include post-warranty support terms and any AMC options.

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