Indian Army Toner Cartridges Tender 2026 Rajasthan Procurement of Printer Consumables & EMD ₹12500
Bid Publish Date
12-Oct-2026, 1:04 pm
Bid End Date
26-Oct-2026, 12:00 pm
EMD
₹12,500
Value
₹5,98,792
Location
Progress
Key Highlights
- • OEM/Authorized Seller with registered Indian office for after-sales service required for imported products
- • Quantity adjustment clause allows up to 25% increase during contract period
- • EMD amount specified: ₹12,500
- • Estimated contract value: ₹598,791.80
- • Delivery period linked to original delivery order with minimum 30 days
- • Category covers toner cartridges, ink cartridges, and printer consumables
- • No explicit product specifications published; ensure printer compatibility and standard consumable compliance
- • No BOQ items available; procurement scope relies on standard consumables
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of toner cartridges / ink cartridges / printer consumables under a government tender in 2026. Key figures include an estimated value of ₹598,791.80 and an EMD of ₹12,500. The scope covers standard printer consumables, with the buyer reserving the right to adjust quantities up to 25% during contract execution. This procurement emphasizes compatibility with printers used by the Army and requires clear supplier compliance for delivery and support.
Technical Specifications & Requirements
- Product category: Toner Cartridges / Ink Cartridges / Printer Consumables.
- No detailed technical specs published; bidders must infer compatibility with common printer models used by the Indian Army and ensure supply of standard consumables.
- OEM/Authorized Seller: Imported products must have an India-registered office of the OEM or Authorized Seller for after-sales support, with a supporting compliance certificate.
- Delivery timing is tied to order dates; option-driven quantities may extend the delivery period with a defined calculation: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Contract framework requires adherence to price stability and supplier warranties compatible with government procurement norms.
Terms, Conditions & Eligibility
- Option Clause: Quantity may increase up to 25% at contract placement or during currency at contracted rates.
- EMD: ₹12,500 to accompany bid submission.
- Delivery: Delivery period adjusts per option clause, ensuring timely supply from last date of original delivery order.
- OEM/Service: Imported items require an OEM/Authorized Seller with a registered Indian office for after-sales service.
- Generic clauses require bidders to comply with government procurement norms and provide necessary registration and certifications.
Key Specifications
-
Product category: toner cartridges / ink cartridges / printer consumables
-
Estimated value: ₹598,791.80
-
EMD: ₹12,500
-
Option quantity increase: up to 25%
-
Delivery timing: calculated as (additional quantity ÷ original quantity) × Original delivery period, minimum 30 days
-
OEM/Authorized Seller requirement: Indian office for after-sales service for imported items
-
No explicit technical performance metrics or ISI/ISO standards listed
Terms & Conditions
-
EMD of ₹12,500 required for bid submission
-
Quantity may be increased by up to 25% during contract
-
Delivery period follows original delivery order with minimum 30 days
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government procurement payment processing post-delivery
Delivery Schedule
Delivery time governed by option clause; extended period calculation ensures minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard LDs per government norms
Bidder Eligibility
-
Experience in supplying toner cartridges or printer consumables to government or large enterprises
-
Financial capacity to handle an ~₹6 Lakh scale contract
-
Provision of OEM authorization for imported products and after-sales service in India
Tender Data
Bid Details
Quantity
44
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Group wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
SOUTH DELHI
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SOUTH DELHI | SOUTH DELHI | - | - | 3 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10005460.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar toner cartridge supply
Financial statements demonstrating financial stability
EMD submission receipt (₹12,500)
Technical bid documents confirming product compatibility
OEM authorisation letter (for imported products) and proof of Indian registration for after-sales service
Any applicable warranty or support commitments
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the Indian Army toner cartridges tender 2026?
Bidders must submit GST, PAN, EMD of ₹12,500, and experience certificates for toner supply. Include OEM authorisation for imported items and proof of Indian after-sales support. Ensure compliance with the option clause allowing up to 25% quantity increase and delivery period rules.
What documents are required for Army printer consumables tender in 2026?
Submit GST registration, PAN, financial statements, experience certificates for similar supply, EMD ₹12,500, OEM authorization for imported products, technical bid detailing compatibility, and evidence of after-sales service capability in India.
What is the eligible quantity adjustment in this Army tender?
The purchaser may increase or decrease the bid quantity up to 25% at contract placement and during currency, at contracted rates, with extended delivery calculated per the formula specified and a minimum 30-day extension.
What are the delivery expectations for Army printer consumables?
Delivery is aligned to the last date of the original delivery order, with additional time calculated as (extra quantity/original quantity) × original period, minimum 30 days, and may extend up to the original delivery period during option exercise.
What certifications are required for imported toner cartridges?
Imported items must have an OEM or Authorized Seller with an India-registered office for after-sales service, supported by certification to prove this arrangement; ensure product meets standard printer compatibility and government procurement norms.
What is the estimated value and EMD for this bid in 2026?
Estimated contract value is ₹598,791.80 with an EMD of ₹12,500, submitted along with the bid; bidders must provide financial and capability evidence to support this scale.