Madhya Pradesh Department of Higher Education Badminton Racket, Shuttlecocks, Yoga Mats & Tennis Balls Tender Vidisha 2026 ISO 9001

Tender Overview

Department of Higher Education, Madhya Pradesh invites bids for multiple sport items including badminton racket sets, shuttlecocks conforming to IS 415, yoga mats and tennis balls at Vidisha (462001 area code 464001 shown). The procurement scope is item-level with no BOQ items published. The bidder must provide ISO 9001 certified products, submit advance samples for approval, and attach both GST documentation and income tax returns. Estimated value is undisclosed, but the clause supports quantity adjustment up to 25% during contract, with delivery timelines linked to original delivery order. A rigorous evaluation will rely on quality testing by the college using supplied material certificates. Key differentiator is compliance with listed standards and the supplier’s ability to furnish the required samples and affidavits. This tender emphasizes quality control, finance proofs, and post-sample acceptance before full execution.

Technical Specifications & Requirements

• Product categories: Badminton Racket (V2) Q4, Shuttlecocks (V2) IS 415 Q4, Yoga Mats (V2) Q3, Tennis Ball (V2) Q3.
• Standards/Certifications: ISO 9001 certification required for bidder or OEM; ensure IS 415 compliance for shuttlecocks.
• Quality & samples: advance material samples must be submitted before bid end; samples tested by college; final selection based on certification and testing.
• Documentation: submit GST clearance, GSTN certificate, latest GSTR-3B; provide last three years IT returns; notarized non-blacklist affidavit.
• EMD: mandatory submission with technical bid; original copy to be delivered within 3 days post bid closing; EMD receipt copy required.
• Turnover & experience: minimum turnover of ₹10 lakh in the last three years; relevant completed work orders equal to 50% of contract value with completion certificates.
• Delivery & variation: quantity can vary up to 25%; delivery period calculations based on extended delivery period with minimum 30 days.
• Samples & performance: supplier must attach work orders showing similar item types in last 3 years; testing of quality materials is required.

Terms, Conditions & Eligibility

• EMD is mandatory; submit with bid and provide original within 3 days after bid closing.
• ISO 9001 certified bidder or OEM must supply; ensure certificates are current.
• Advance sample(s) to be provided for buyer approval before bid end date.
• GST compliance: GSTN registration and latest GSTR-3B required; GST clearance for previous months.
• Turnover requirement: minimum ₹10 Lakh average annual turnover in the last three years.
• Experience and orders: attach same-type item orders totaling at least 50% of contract value with completion certificates.
• Affidavits: notarized non-blacklist declaration on Rs 100 stamp paper.
• Quality testing: material samples tested by college; failure to meet parameters leads to bid rejection.
• Delivery extension: option to increase quantity up to 25% with extended delivery as per clause; minimum 30 days extra.