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Indian Air Force Repair & Overhaul Service for Built Up Trucks; ASV Spares Tender 2026 Rajasthan

Bid Publish Date

07-Jan-2026, 5:51 pm

Bid End Date

14-Jan-2026, 9:00 am

Location

BAREILLY , UTTAR PRADESH

Progress

Issue07-Jan-2026, 5:51 pm
AwardPending
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Quantity

18

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory service presence: Service provider office in the state of the consignee
  • • Dedicated toll-free service number and explicit escalation matrix
  • • Shelf-life constraints: parts must have minimum 2 years shelf life; 1 year usable life at supply
  • • End-of-life restriction: offered parts must not be OEM end-of-life before contract term
  • • Assignment/sub-contracting require prior written consent from buyer
  • • Past experience proof acceptable via contracts, client certificates, or third-party notes
  • • Certificates documentation required for bid rejection avoidance

Tender Overview

  • Organization: Indian Air Force, Department Of Military Affairs. - Service: Repair and Overhauling Service for built up trucks; ASV SPARES. - Location: Not specified; delivery and service footprint aligned to consignee state. - Estimated Value/EMD: Not disclosed in data; scope indicates ongoing maintenance support. - Context: ATC requirements emphasize service continuity, non-obsolete components with minimum market life, and shelf-life stipulations. - Differentiator: Emphasis on dedicated service office within the consignees’ state and formal escalation procedures. - Unique aspects: OEM service support, toll-free support, and strict subcontracting/assignment controls.

Technical Specifications & Requirements

  • No explicit product specifications are published. - Key contractual focus areas include: shelf-life minimums of 2 years for parts supplied as part of services and at least 1 year usable shelf life at the time of supply. - Bidders must ensure the offered products are not end-of-life during the contract term. - Service attributes require an office of service provider in the state of the consignee, a dedicated toll-free service line, and a documented escalation matrix. - Past experience proofs acceptable include contract copies, client certificates, or third-party release notes. - No BOQ items; scope centers on maintenance service delivery and compliance with terms.

Terms, Conditions & Eligibility

  • EMD/Financial Health: No specific EMD amount stated; bidders must satisfy general financial standing and avoid liquidation or bankruptcy. - Shelf Life: Minimum 2 years shelf life for spare parts; at supply, minimum 1 year usable shelf life. - Assignment/Sub-contract: Prior written consent required for both; liability remains with seller. - Service Availability: Service provider office in the consignees’ state; dedicated toll-free number and escalation matrix mandatory. - Past Experience: Accepts contracts, client execution certificates, or third-party notes as proof. - Certificates: Offer may be rejected if certificates are not uploaded. - Warranty & Support: Not explicitly detailed; ATC indicates service support obligations. - Documentation: GST, PAN, experience proofs, and related documents implied by terms.

Key Specifications

  • Repair & Overhauling Service for built up trucks; ASV spares

  • Shelf life: spare parts minimum 2 years; usable shelf life 1 year at supply

  • No explicit BOQ; scope is service delivery and support

  • Must have service office in consignee state; toll-free support and escalation matrix

  • Past experience accepted via contracts, client certificates, or third-party notes

Terms & Conditions

  • Service provider must have an office in the consignee state with dedicated support channels

  • Parts supplied under the service must meet shelf-life criteria (2 years min, 1 year usable at supply)

  • No assignment or subcontracting without prior written consent; joint liability remains

  • Evidence of past experience acceptable in multiple formats (contracts, certificates, notes)

  • Upload of required certificates is mandatory to avoid rejection

Important Clauses

Payment Terms

Not explicitly defined in data; bidders should expect standard government terms and verify in ATC/TC.

Delivery Schedule

Delivery timelines not specified; contract terms indicate ongoing service delivery and support.

Penalties/Liquidated Damages

No explicit penalty clause stated; verify ATC documents for LD/penalties.

Bidder Eligibility

  • No corporate liquidation or bankruptcy proceedings

  • Non-obsolete product offerings with minimum 3 years market life remaining

  • Evidence of past experience via contracts, client certs, or third-party notes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or contract copies with client confirmations

4

Financial statements or turnover proof

5

EMD documentation (if applicable, not explicitly specified)

6

Technical bid documents or compliance certificates (as applicable)

7

OEM authorizations or service partner certificates (if required)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid in the IAF repair and overhaul tender for built up trucks in 2026 through GEM?

Bidders must prepare certificates (GST, PAN), provide past experience proofs (contracts or client certificates), and demonstrate shelf-life compliance (2 years minimum on spare parts; 1 year usable life). Verify that the bidder’s service office is located in the consignee state and include a toll-free support number and escalation matrix. Ensure no liquidation or bankruptcy status.

What documents are required for the IAF ASV spares service tender submission?

Essential documents include GST registration, PAN card, past experience proofs (contracts or client execution certificates), financial statements, and any OEM authorizations or service partner certificates. Upload all relevant certificates to avoid rejection; ensure service capability in the consignee state with documented support channels.

What shelf-life requirements apply to spare parts in the IAF maintenance contract?

Spare parts must have a minimum 2-year shelf life, and at the time of supply, at least 1 year of usable shelf life must remain. This condition applies to parts furnished as part of the repair and overhaul service for built up trucks and related ASV spares.

What is the location requirement for service provision in the IAF tender?

The service provider must establish an office in the state of the consignee (state unspecified in data). This location is mandatory to qualify for the bid, ensuring local response capability, with a dedicated toll-free support line and a formal escalation matrix.

Are subcontracting and assignment allowed for the IAF maintenance contract?

Sub-contracting or assignment requires prior written consent from the buyer. Regardless of assignments, the seller remains jointly and severally liable for contract performance and obligations, ensuring accountability for subcontracted work.

What past experience proofs are acceptable for the IAF service tender?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party release notes. Any single document showing executed service or supply against invoices can satisfy the experience criterion.

What standards or certifications are required for the IAF spares tender?

The tender emphasizes non-obsolete parts and shelf-life criteria; verify OEM authorizations and service certifications if applicable. Ensure all supplied spares meet IS/industry standards; upload corresponding certifications in the bid package to substantiate compliance.

When does the IAF built up trucks service tender require delivery and payment terms?

Specific delivery timelines and payment terms are not detailed in the provided data; bidders should review the ATC/Terms & Conditions for explicit delivery schedules, installment payments, and any LD provisions once the ATC is viewed.

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