UP Bhasha Vibhag Language Department procurement of Desktop Computers, Printers & Line-Interactive UPS 2026
Bid Publish Date
17-Aug-2026, 1:59 pm
Bid End Date
07-Sep-2026, 2:00 pm
EMD
₹60,000
Location
Progress
Tender Overview
The Uttar Pradesh Language (Bhasha Vibhag) Department seeks procurement of Entry and Mid Level Desktop Computers, Printers, and Line Interactive UPS with AVR. The estimate references an EMD of ₹60,000 and includes an option clause allowing quantity adjustments up to 25% during and after contract award. Delivery timelines shift with options, starting from the last delivery order date, with minimum 30 days extension. The tender emphasizes manufacturer authorization, malware certificate compliance, GST considerations, and bidder financial health. The buyer reserves rights to modify quantities and enforce delivery extensions, reinforcing strict adherence to terms. This opportunity targets suppliers with hardware supply capabilities for government procurement in Uttar Pradesh and includes compliance with standard bid terms and security controls.
Technical Specifications & Requirements
- Product categories: Desktop Computers (Entry/Mid Level), Printers, Line Interactive UPS with AVR.
- EMD: ₹60,000 required.
- Option clause: quantity may increase/decrease by up to 25% at contract placement and during currency.
- Delivery terms: extended delivery time calculation based on increased quantity, with a minimum of 30 days.
- Compliance & certificates: mandatory Malicious Code Certificate; OEM manufacturer authorization if using authorized distributors; GST compliance as applicable; turnover criteria as per bid document.
- Other: bidder must demonstrate financial standing and non-liquidation status; GST reimbursement per actual or applicable rate with a ceiling as quoted.
Terms, Conditions & Eligibility
- EMD amount: ₹60,000; pay via prescribed method.
- Turnover: minimum average annual turnover over the last 3 years as specified in bid document.
- Delivery schedule: adherence to delivery/installation timelines; extensions available via option clause.
- Malicious Code Certificate: required to certify absence of embedded malicious code.
- OEM Authorization: mandatory where applicable; provide authorization details.
- GST: bidders responsible for GST; reimbursement as per actuals or applicable rate, whichever is lower.
- Bidder status: must not be under liquidation or similar proceedings; provide undertaking.
Key Specifications
-
EMD amount: ₹60,000
-
Categories: Desktop Computers (Entry/Mid Level), Printers, Line Interactive UPS with AVR
-
Option clause: ±25% quantity at contracted rates
-
Delivery extension rule: (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
-
Mandatory certificates: Malicious Code Certificate; OEM Authorization where applicable
-
GST: Bidder to determine applicable GST; reimbursement as actuals or applicable rates (whichever lower)
-
Turnover: Minimum average annual turnover over last 3 years as per bid document
Terms & Conditions
-
EMD of ₹60,000 required along with bid
-
25% quantity variation rights during/after contract
-
Malicious code certificate and OEM authorization mandatory
-
GST to be determined by bidder; reimbursement capped to quoted rate
-
Turnover criteria applicable per bid document
Important Clauses
Payment Terms
GST handling by bidder; reimbursement as actuals or lower applicable rate; payment terms follow government procurement norms.
Delivery Schedule
Delivery period aligned to original schedule; extended period when options are exercised; minimum 30 days extension if required.
Penalties/Liquidated Damages
Not stated explicitly; implied adherence to standard contract terms for delays via LDs per bid conditions.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Adequate turnover as per bid document over last 3 years
-
OEM authorization available for supplied hardware
Tender Data
Bid Details
Quantity
90
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
70
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226007
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dinesh Kumar Mishra | 226007,Sanskrit Bhawan, Rai Bihari Lal Marg, New Hydrabad, Nishatganj, Lucknow | Lucknow | Uttar Pradesh | 226007 | 30 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-9759772.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Corrigendum Updates
2 Updates Update
Extended Deadline
07-Sep-2026, 8:30 am
Opening Date
07-Sep-2026, 9:00 am
Update
Extended Deadline
31-Aug-2026, 8:30 am
Opening Date
31-Aug-2026, 9:00 am
Required Documents
GST certificate
PAN card
Audited financial statements or CA certificate for turnover
Experience certificates for similar supply
Malicious Code Certificate
OEM authorization / Manufacturer authorization certificate
Bid security / EMD submission evidence
Technical bid documents and compliance certificates
Documentation proving non-liquidation status
GST compliance declarations
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to participate in UP bhasha Vibhag hardware tender 2026?
Bidders must meet eligibility criteria including non-liquidation status, maintain required turnover, provide OEM authorization, and submit the EMD ₹60,000 along with GST compliance and the Malicious Code Certificate. Attach audited financials, experience certificates, and technical bid with compliance statements to participate.
What documents are required for Uttar Pradesh IT hardware tender 2026?
Required documents include GST certificate, PAN, audited financials or CA certificate for turnover, experience certificates for similar supply, OEM authorization, Malicious Code Certificate, and EMD proof. Also include technical bid documents and non-liquidation undertaking.
What are the delivery terms for UP desktop and UPS tender 2026?
Delivery terms allow a 25% quantity variation at contract; delivery extensions calculated as (additional/original quantity) × original delivery period with a minimum 30 days. Ensure timely delivery from the last delivery order date and be prepared for possible extended schedules.
What are the essential technical specifications for UP printers and desktops?
The tender covers Entry/Mid Level Desktop Computers, Printers, and Line Interactive UPS with AVR. While exact specs aren’t listed, suppliers must provide standard compliance with OEM and malware-free software, and ensure the UPS supports AVR for load stabilization.
How is the EMD amount utilized in UP government IT bids?
The EMD of ₹60,000 is required at bid submission. It is typically adjusted against performance security or forfeited if the bidder fails to honor the contract; otherwise, it is returned after bid decision or contract completion as per procurement rules.
What is required regarding OEM authorization in UP 2026 hardware tender?
Submit Manufacturer Authorization from the OEM with full details (name, designation, address, email, phone). This applies when authorized distributors submit bids and ensures product authenticity and service support for the contract term.
What steps are involved to verify GST compliance for UP tender 2026?
Bidders should determine applicable GST, with reimbursement aligned to actuals or lowest rate available. Ensure GSTIN validation, proper tax invoices, and clear documentation in bid submission to prevent compliance delays or payment disputes.
When will payments be processed for UP language department procurement?
Payment terms follow government norms; the tender requires clarity on payment milestones. Ensure submission of all required documents (GST, invoices, delivery certificates) to enable prompt processing per contract terms and scheduled payments.