Indian Army Department Of Military Affairs Procurement Barmer Rajasthan – Tender 2026 for Clothing/Associated Items and Sample Approval

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a multi-item procurement in Barmer, Rajasthan. The BOQ lists 9 items with unspecified quantities, and the contract contemplates an optional 25% increase in ordered quantities at contracted rates. The award requires adherence to advance sample approvals prior to bulk manufacturing, with a 5-sample submission window and modification cycle as dictated by the buyer. The contract emphasizes supplier readiness for possible delivery extensions and post-sample conformity checks, under the general framework of military supply standards. A key differentiator is the explicit option clause and the advance-sample mechanism, which governs bulk execution. The tender includes detailed buyer-specified terms related to sample approvals and potential order adjustments during the contract period.

Technical Specifications & Requirements

• No explicit technical specs are published in the tender data; however, two critical mechanisms are defined: (i) advance sample approval prior to bulk manufacturing with 5 samples due within 5 days of award, (ii) post-approval modifications issued by the Buyer if required. The terms also reference pre-dispatch inspection for clothing and allied items, with reference samples produced for each consignee. The framework emphasizes conformity to contract specifications and potential LD adjustments if approvals are delayed.
• Key process items include option-based quantity variation (up to 25%), and a delivery period framework tied to the last delivery order date, with minimum 30 days extension if needed.
• The absence of explicit item-level technical standards necessitates bidders rely on buyer-specified modification lists and reference samples to guide bulk production.

Terms, Conditions & Eligibility

• EMD: Not specified in the data; bidders should verify the bidder terms for security deposits.
• Sample requirements: Submit 5 advance samples within 5 days of contract award; approval or modification within 5 days; non-conformity may lead to fresh samples or contract termination.
• Delivery/extension: Quantity increases up to 25% during contract; delivery period adjusts proportionally with minimum 30 days.
• Inspection: Pre-dispatch inspection clause for clothing and allied items with reference samples to each consignee.
• Compliance: Bidders must adhere to buyer-specified standards and modifications; failure to comply may impact bulk supply timelines.