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Indian Army Desert Coolers Tender 2026 – Department Of Military Affairs Desert Cooler Supply 2026

Bid Publish Date

24-Feb-2026, 9:34 pm

Bid End Date

07-Mar-2026, 9:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue24-Feb-2026, 9:34 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Bid Type

Two Packet Bid

Key Highlights

  • • Desert coolers procurement by Indian Army (Department Of Military Affairs) under Goods supply contract
  • • 25% quantity variation: option to increase/decrease quantity at contracted rates
  • • Sample-based evaluation mandatory; samples of each item required before technical evaluation
  • • AHSP lab testing mandatory; Govt/NABL accredited labs as fallback; seller bears external testing costs
  • • GST self-assessment by bidders; reimbursement as actuals or lower applicable rate
  • • Delivery timeline linked to original delivery order with calculated extension logic
  • • scope limited to supply of goods; no installation or service obligations specified

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of desert coolers under a Goods supply contract. The scope is restricted to supply of Goods with an option to increase quantity up to 25% of the bid quantity during contract execution. Delivery timelines adjust based on the original delivery period, with a minimum extension of 30 days. Bidders must provide a sample of each item ahead of technical evaluation, and testing occurs at designated AHSP labs or Govt/NABL accredited labs if AHSP facilities are unavailable. GST is to be self-assessed by bidders. This tender emphasizes sample-based evaluation and post-award quantity flexibility.

Technical Specifications & Requirements

  • Product category: desert coolers (goods-only procurement)
  • Sample testing: advance and bulk samples tested at designated AHSP labs; if unavailable, Govt/NABL/accredited labs used; external testing charges borne by seller
  • Sample submission: sample of each item required before technical evaluation
  • GST handling: bidders must check applicable GST on their own; reimbursement aligned to actuals or applicable rates, whichever is lower
  • Delivery scope: quantity adjustments allowed up to 25% during contract; delivery period tied to last date of original delivery order; extension logic specified
  • QC/Inspection: testing as per AHSP protocol; scope includes testing cost considerations
  • Location: procurement location not disclosed in data; supplier to align with AHSP testing provisions and Govt lab standards

Terms, Conditions & Eligibility

  • Scope: Only supply of goods; no installation
  • Option clause: up to 25% quantity variation during/after contract at contracted rates
  • EMD/security: Not specified in data; bidders should anticipate standard govt EMD requirements
  • Delivery: Delivery period governed by original order date; extended period calculations apply with minimum 30 days
  • GST: Self-verification of GST; reimbursements at actuals or lower applicable rate
  • Samples: mandatory sample submission before technical evaluation
  • Testing: AHSP labs for evaluation; seller bears any extra testing charges

Key Specifications

  • Product: desert coolers

  • Scope: Supply of Goods only

  • Testing: AHSP labs; Govt/NABL labs if AHSP unavailable

  • Samples: mandatory sample per item before technical evaluation

  • GST: bidder self-assessment; reimbursement as actuals or lower rate

  • Quantity: up to 25% variation during/after contract

  • Delivery: based on last date of original delivery order; minimum 30-day extension

Terms & Conditions

  • Option clause allows ±25% quantity change at contracted rates

  • Sample-based evaluation with mandatory samples prior to technical review

  • AHSP lab testing required; external testing costs borne by seller

  • GST to be self-verified; reimbursement alignment to actuals or lower rate

  • Delivery timeline linked to original order; extension rules defined

Important Clauses

Payment Terms

GST handling and reimbursement will follow actuals or lower applicable rates; no explicit advance/wanel terms provided

Delivery Schedule

Delivery period starts from last date of original delivery order; option attachment allows extended time with a 30-day minimum

Penalties/Liquidated Damages

Not specified in data; standard govt tender LD terms may apply

Bidder Eligibility

  • Must be able to supply desert coolers (goods-only)

  • Must provide mandatory samples before technical evaluation

  • Must adhere to AHSP testing or Govt/NABL accredited lab testing process

Documents 3

GeM-Bidding-9040936.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar desert cooler supply (if any)

4

Financial statements or turn-over proof (as applicable under terms)

5

EMD documents (as per standard government tender norms)

6

Technical bid documents and product specifications

7

OEM authorizations (if applicable for desert coolers)

Frequently Asked Questions

How to bid for Indian Army desert cooler tender in 2026?

Bidders must submit GST, PAN, experience docs, financial statements, EMD, and technical bid with desert cooler specifications. Provide mandatory samples before technical evaluation and comply with AHSP/NABL lab testing as applicable. Quantity may vary up to 25% at contracted rates; ensure delivery timelines align with original order dates.

What documents are required for desert cooler procurement in India Army?

Required submissions include GST registration, PAN card, experience certificates for similar supply, financial statements, EMD document, technical bid, and OEM authorizations if applicable. Ensure sample items accompany the bid and that testing costs are borne by the seller where applicable.

What are the testing requirements for desert coolers under this tender?

All items must be tested initially at designated AHSP labs; if AHSP facilities are unavailable, Govt/NABL accredited labs will be used. Any testing charges outside AHSP labs are the seller's responsibility, and samples must be provided prior to technical evaluation.

How does the 25% quantity option affect delivery for this tender?

The purchaser may increase or decrease bid quantities by up to 25% at contracted rates. During the currency, the extension period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the GST policy for this desert cooler tender in India?

Bidders must check applicable GST independently; the purchaser will reimburse GST at actuals or the lower of actual or quoted rates. This requires accurate GST registration details and alignment with tender terms.

What does 'supply of Goods only' mean for this procurement?

The contract covers only delivery of desert coolers; there is no installation, commissioning, or after-sales service commitment stated. Ensure that all items meet the specified product category and quality tests and provide required samples.

When is the evaluation conclusion and samples required for this bid?

Sample submission is mandatory before technical evaluation. Evaluation will consider sample conformity to AHSP testing standards; if samples fail, the bid may be rejected. Ensure all samples reflect the stated desert cooler models and specifications.

What standards or certifications are required for desert coolers?

The tender data specifies AHSP testing and NABL/Govt lab validation; no explicit standard codes like ISI or ISO are listed. Prepare desert cooler models that can pass AHSP testing and be backed by Govt/NABL lab certifications if requested.

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