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Bharat Heavy Electricals Limited Security Equipment Procurement Haridwar Uttarakhand 2026 AAA Standards

Bid Publish Date

11-Apr-2026, 10:00 am

Bid End Date

21-Apr-2026, 2:00 pm

Location

HARIDWAR , UTTARAKHAND
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Progress

RA
Issue11-Apr-2026, 10:00 am
Reverse Auction14-Jul-2026, 5:00 pm
AwardPending
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Quantity

621

Category

AAA212600583

Bid Type

Two Packet Bid

Key Highlights

  • • Consortium allowed with shared liability and lead member identified
  • • Data Sheet of offered products must match bid parameters
  • • GST treatment: bidder bears GST; reimbursement based on actuals or applicable rate (whichever lower)
  • • Option clause enabling ±25% quantity adjustment at contract/extended period
  • • Invoices must be raised in consignee name with consignee GSTIN
  • • No explicit product specifications; reliance on data sheet alignment and BOQ verification
  • • Bidder must provide PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation
  • • Delivery timelines adjust with quantity changes; minimum extension 30 days
  • • Data privacy and compliance not specified; check for data sheet verification requirements

Categories 6

BISCUIT JOINTERS WHEEL ASSEMBLY CUTTER CRANKSHAFT ASSY WOODEN HANDLE AIR DUCT

Tender Overview

Organization: Bharat Heavy Electricals Limited (BHEL) | Location: Haridwar, Uttarakhand | Category: multiple AAA codes | Procurement: security equipment/data sheet submission as part of vendor code creation. Estimated value and EMD not disclosed. BOQ lists 21 items, but detailed quantities are not provided. The buyer includes standard option and consortium terms, with data sheet alignment and GST considerations. This tender emphasizes supplier accountability for data sheet accuracy and GST compliance at quote time. A key differentiator is the consortium option allowing joint responsibility with lead partner. The absence of explicit product specs suggests reliance on Data Sheet verification and data-matching to product offers.

Technical Specifications & Requirements

  • Data Sheet of offered products is mandatory for bid submission and must align with technical parameters shown in the bid.
  • 21-item BOQ exists, with items labeled N/A in quantity and unit, indicating incomplete itemization; bidders should verify scope during bid preparation.
  • GST applicability will be verified by the bidder; GST reimbursement is at actuals or as per rates, up to quoted GST.
  • Vendor Code creation requires submission of PAN, GSTIN, canceled cheque, and EFT mandate.
  • Consortium use permitted with equal liability among members and an explicit lead party; an undertaking must be uploaded.
  • Invoicing must reflect consignee GSTIN for compliance.
  • Delivery alignment follows the option clause for quantity adjustments up to 25% during contract performance.

Terms, Conditions & Eligibility

  • Option Clause: quantity may increase/decrease by up to 25% at contract placement and during currency at contracted rates; additional time calculation applies with a minimum of 30 days.
  • GST Advisory: bidder to handle GST; reimbursement as actuals or applicable rates, whichever is lower, capped to quoted GST.
  • Vendor Code Creation Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Consortium: permitted with equal responsibility; must upload undertaking.
  • Data Sheet Verification: product data sheet must be uploaded; mismatches may lead to bid rejection.
  • Invoicing: invoice must be in consignee name with GSTIN of consignee.
  • Non-transferability: contract assignment/sub-contract requires prior written consent; joint liability remains with seller and assignee/sub-contractor.

Key Specifications

  • Data Sheet mandatory for each product offered

  • Vendor Code creation requires PAN, GSTIN, cancelled cheque, EFT mandate

  • Consortium allowed with leader and equal liability

  • Invoice must reflect consignee with consignee GSTIN

  • Option clause allows +/-25% quantity during contract with calculated extension

Terms & Conditions

  • Delivery/quantity adjustment up to 25% with minimum 30 days extension

  • GST handling and reimbursement terms clarified; bidder bears GST impact

  • Mandatory data sheet alignment and vendor code documentation

Important Clauses

Payment Terms

GST reimbursement to be as actuals or applicable rates, whichever is lower, within quoted GST limits

Delivery Schedule

Delivery period tied to original order; extended periods calculated with formula; minimum 30 days extension

Penalties/Liquidated Damages

Not explicitly stated; implied risk through delivery extensions and performance obligations

Bidder Eligibility

  • Must have PAN and GSTIN

  • Must provide data sheet and vendor code documentation

  • Consortium flexibility with lead partner and equal liability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

AAA212600583 , AAA218200323 , AAA218900031 , AAA218900040 , AAA218900082 , AAA218900090 , AAA218900104 , AAA218900112 , AAA218900120 , AAA218200706 , AAA218900147 , AAA218900066 , AAA218900074 , AAA218900023 , AAA218900139 , AAA235204170 , AAA215024990 , AAL212603558 , AAA218200684 , AAA218200692 , AAA215007050

Authority Records

MINISTRY OF HEAVY INDUSTRIESHEAVY INDUSTRY DEPARTMENT

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Documents 7

GeM-Bidding-9212481.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 21 Items Sign in for GEM prices

#1

AAA212600583

TOOL FOR BALANCING WT.GROOVE

10 nos Delivery: 100 days
#2

AAA218200323

SLOTTING TOOL

30 nos Delivery: 100 days
#3

AAA218900031

TOOL FOR M/CING HEX. HOLE

40 nos Delivery: 100 days
#4

AAA218900040

TOOL FOR M/CING HEX. HOLE

40 nos Delivery: 100 days
#5

AAA218900082

TOOL FOR M/CING HEX. HOLE

30 nos Delivery: 100 days
#6

AAA218900090

TOOL FOR M/CING HEX.HOLE.

30 nos Delivery: 100 days
#7

AAA218900104

TOOL FOR M/CING HEX.HOLE.

7 nos Delivery: 100 days
#8

AAA218900112

TOOL FOR M/CING HEX.HOLE.

40 nos Delivery: 100 days
#9

AAA218900120

TOOL FOR M/CING HEX.HOLE.

45 nos Delivery: 100 days
#10

AAA218200706

SHAPING TOOL FOR INSERTION

60 nos Delivery: 100 days
#11

AAA218900147

POLYGON TOOL

10 nos Delivery: 100 days
#12

AAA218900066

TOOL FOR M/CING HEX. HOLE

25 nos Delivery: 100 days
#13

AAA218900074

TOOL FOR M/CING HEX. HOLE

10 nos Delivery: 100 days
#14

AAA218900023

TOOL FOR M/CING HEX.HOLE.

12 nos Delivery: 100 days
#15

AAA218900139

TOOL FOR M/CING HEX.HOLE.

15 nos Delivery: 100 days
#16

AAA235204170

R.C.B. CUTTER DIA44/DIA16

25 nos Delivery: 100 days
#17

AAA215024990

RADIUS TURNING TOOL.

12 nos Delivery: 100 days
#18

AAL212603558

TOOL FOR SEAL GROOVES (LH)

70 nos Delivery: 100 days
#19

AAA218200684

SHAPING TOOL.

50 nos Delivery: 100 days
#20

AAA218200692

SHAPING TOOL FOR INSERTION

50 nos Delivery: 100 days
#21

AAA215007050

GROOVE TURNING TOOL.

10 nos Delivery: 100 days

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

Data Sheet of offered products

6

Consortium undertaking (if applicable)

7

GST invoices alignment proof

8

Any OEM authorization if applicable

Reverse Auction Schedule

Completed

Start

14-Jul-2026, 5:00 pm

End

16-Jul-2026, 4:00 pm

Duration: 47 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for Haridwar security equipment tender in 2026

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. Include a Data Sheet aligned to offered products and, if applicable, a consortium undertaking. The option clause allows ±25% quantity and requires compliance with delivery extensions minimum 30 days.

What documents are required for vendor code creation in this tender

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, and EFT Mandate certified by the bank. Submit Data Sheet of offered products and Consortium undertaking if bidding as a group. Ensure GST alignment for invoicing to consignee GSTIN.

What are the GST terms and reimbursement for bidders

GST applicability is to be checked by bidders; reimbursement will be as actuals or as per applicable rates (whichever is lower), limited to the quoted GST percentage. Ensure GSTIN validity and consistent invoicing to consignee GSTIN.

What is the delivery extension policy for quantity changes

Option clause allows ±25% quantity adjustment at contract placement or during currency. Delivery time is calculated as (increased quantity / original quantity) × original delivery period with a minimum of 30 days; extension can be applied up to the original delivery period.

What is required for data sheet verification in this tender

Submit a Data Sheet for each product offered; buyers will match data sheet parameters with bid products. Any unexplained mismatch can lead to bid rejection; ensure all technical parameters are consistent with bid documents.

Who bears liability in consortium bidding for this tender

In consortium bids, all members share equal responsibility for contract execution, with a designated lead partner. An undertaking to this effect must be uploaded. Subcontracting requires prior written consent from the buyer.

What are the invoicing requirements for this procurement

Invoices must be raised in the name of the consignee and must include the consignee GSTIN. Ensure GST compliance at the invoice level and align with bidder code creation documents to avoid payment delays.

What standards or specifications are explicitly required

This tender provides no explicit product specifications; emphasis is on Data Sheet alignment and accurate data paperwork. Ensure consistency between offered products and Data Sheets; no ISI/ISO codes are specified in the data.

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