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Urban Development Department Uttar Pradesh LED Luminaire Tender Mahoba 2025 IS 10322 Part 5 Conformity

Bid Publish Date

26-Dec-2025, 10:47 pm

Bid End Date

06-Jan-2026, 2:00 pm

EMD

₹71,860

Location

MAHOBA , UTTAR PRADESH

Progress

Issue26-Dec-2025, 10:47 pm
AwardPending
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Quantity

290

Bid Type

Two Packet Bid

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

The Uttar Pradesh Urban Development Department invites bids for LED Luminaire for Road and Street Lights, conforming to IS 10322 (Part 5 / Section 3) (Q3) in MAHOBA, UTTAR PRADESH. The package quantity is variable under a 25% option clause, with an EMD of ₹71,860. Scope centers on the supply of LED luminaires, including wiring provisions, and compliance with IS 10322 standards. A data sheet must accompany submissions, and OEM authorization is required for authorized distributors. The tender emphasizes data-sheet alignment with offered product specs and supplier financial integrity. The award favors bidders meeting turnover criteria and ensuring timely delivery under contracted rates.

Key differentiators include strict IS 10322 conformance, provision for optional quantity adjustments, and mandated OEM authorization. The procurement is structured as a goods-only supply contract with emphasis on product documentation and warranty clarity. Unique aspects include the requirement for data-sheet verification and the possibility of quantity adjustments up to 25% during or after contracting.

This tender aligns with municipal road lighting improvements and requires bidders to demonstrate capability in LED luminaire supply, documentation rigor, and compliance with national standards for road lighting equipment.

Technical Specifications & Requirements

  • LED Rating/Power: LED luminaire wattage and total lumens must be defined; e.g., examples show 18 W with 100–140 Lm/W to calculate lumens.
  • Electrical Characteristics: Define input voltage range and frequency suitable for street lighting networks.
  • Control Gear: Specify number of electronic power supplies (control gear) per luminaire.
  • Luminare/Accessories: Include provision of luminaire connecting wire with scope of supply.
  • Certifications & Warranty: Provide warranty for free replacement (in years) and IS 10322 conformity details; data sheet alignment is mandatory.
  • Documentation: Data Sheet matching technical parameters; OEM authorization if bidder is an agent; GST/PAN and financials may be requested separately.

Terms, Conditions & Eligibility

  • EMD: ₹71,860; payment via specified method with bid submission.
  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract, with extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
  • Financial Standing: Bidder must show three-year turnover evidence; OEM turnover criteria also specified; no liquidation or bankruptcy.
  • Data Sheet: Mandatory data sheet submission and mismatch risk if parameters do not align.
  • OEM Authorization: Required if submitting with an authorized distributor; provide full OEM details and contact information.
  • Scope: Goods-only supply; installation and commissioning may not be included unless stated.
  • Turnover Proof: Certified audited statements or CA certificate for turnover claims; apply to both bidder and OEM where applicable.

Key Specifications

  • LED Rating/Power: specify system wattage and corresponding lumen output per section 5 of IS 10322

  • Electrical characteristics: input operating voltage range and frequency suitable for UP street lighting networks

  • Control gear: number of electronic drivers/power supplies per luminaire

  • Luminare accessories: provision of luminaire connecting wire included in scope

  • Warranty: free replacement period (in years) accepted by buyer; document warranty terms

Terms & Conditions

  • EMD of ₹71,860 required with bid submission

  • Option clause allows ±25% quantity change with calculated extended delivery time

  • OEM authorization mandatory for non-manufacturer bidders

  • Data Sheet alignment with offered product is mandatory

  • Goods-only supply; installation not automatically included

Important Clauses

Payment Terms

EMD amount ₹71,860; terms to be defined in bid; payment against delivery as per contract

Delivery Schedule

Delivery period subject to extension using option clause; minimum extension 30 days; commences from last date of original delivery order

Penalties/Liquidated Damages

Penalties may apply for non-delivery or late delivery; LD details to be specified in contract

Bidder Eligibility

  • No liquidation or bankruptcy proceedings; non-liquidation undertaking required

  • Minimum average turnover as per bid document for last 3 years

  • OEM authorization for non-manufacturer bidders; data sheet matching mandatory

Documents 3

GeM-Bidding-8755810.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
LED RATING LED Rating (in Watts)/ System Wattage/ Rated Power 120
LED RATING LED luminaire luminous Efficacy (Lumen/watt) (Hint: Total Lumen Calculation: Example: 18 W LED Rating x 100 Lumen/Watt = 1800 Lumens, 18 W LED Rating x 120 Lumen / Watt = 2160 Lumens, 18 W LED Rating x 140 Lumen/Watt = 2520 Lumens) 100, 120, 140 Or higher
ELECTRICAL CHARACTERISTIC Input operating voltage range and frequency 140 to 270 Volts AC at 50 Hz +/-2
CONTROL GEAR Number of electronic control gear in the luminaire (power supplies) 1, 2 Or higher
LUMINAIRE Provision of luminaire connecting wire along with the supply of material 40 cm (ISI marked to IS 9968)
REPORTS AND CERTIFICATIONS Warranty for free replacement (in years) 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate indicating turnover for last 3 financial years

4

OEM authorization / Authorization certificate for authorized distributors

5

Data Sheet of the LED luminaire offered, aligning with technical parameters

6

Bidder undertaking of non-liquidity and non-bankruptcy status

7

Any additional technical compliance certificates (IS 10322 conformity) if available

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for LED luminaire tender in Mahoba Uttar Pradesh 2025?

To bid, ensure IS 10322 compliance, attach the Data Sheet, provide OEM authorization if applicable, and submit GST, PAN, and three years of turnover evidence. Include the EMD of ₹71,860 and confirm the 25% quantity variation right. Check the goods-only supply scope.

What documents are required for LED light tender in UP?

Required documents include GST certificate, PAN card, audited turnover for last 3 years, OEM authorization, LED luminaire Data Sheet, and an undertaking of non-liquidation. Ensure data sheet matches offered parameters to avoid rejection.

What are the technical specifications for IS 10322 LED luminaires in this bid?

Bidders must specify LED rating, lumen efficacy, input voltage range and frequency, number of electronic drivers, and provision of luminaire connecting wire. Warranty for free replacement must be stated; Data Sheet must align with offer specifications.

When is the delivery extension allowed under the option clause?

Delivery extension is triggered by quantity variation up to 25% and calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions can proceed to the original period if needed.

What is the EMD amount and payment terms for the UP LED tender?

EMD is ₹71,860. Payment terms are specified within contract; typically linked to delivery milestones; ensure payment terms align with delivery and acceptance of goods per contract guidelines.

Who must provide OEM authorization for this LED luminaire bid?

If bidding as an authorized distributor, provide OEM authorization with complete details: organization name, address, email, and contact number; bidders must ensure the data sheet matches the OEM specifications.

What is the scope of supply for this LED lighting tender in UP?

Scope is focused on supply of LED luminaires and related components, including luminaire connecting wire; installation or commissioning is not explicitly included unless stated in the tender terms.