Indian Army Department of Military Affairs HOT WEATHER COOLING DEVICES Tender 2026 - Room Cooling, Moisture Control, 20 L Water Container
Bid Publish Date
06-Sep-2026, 12:13 pm
Bid End Date
16-Sep-2026, 1:00 pm
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified
- • Technical standards: Not specified in tender data
- • Special clauses: 25% quantity variation allowed during and beyond delivery periods
- • Warranty/AMC: Not specified
- • Penalties/LD: Not specified in data
- • Delivery requirements: Based on last date of original delivery order with extended period formula
- • Inspection: Pre/post-dispatch inspection by buyer or appointed agency; cost sharing defined
- • Delivery location: Not disclosed in data
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple utility devices including hot weather cooling devices for rooms, moisture controlling devices for rooms, standing air blowers for temperature control, drinking water distributors with heat control, and a 20 L plastic water container. The tender data shows an undefined location and no published estimated value or EMD. A key differentiator is the option clause allowing ±25% quantity changes at contract, plus a flexible delivery timeline linked to last delivery order date. Inspections may be conducted pre/post-dispatch by a buyer-appointed authority or third-party body, with cost implications outlined in the terms. The BOQ lists five items but provides no quantities or unit measures, indicating a broad, supply-focused procurement.
Technical Specifications & Requirements
- Product names to be supplied: HOT WEATHER COOLING DEVICE FOR ROOM, MOISTURE CONTROLLING DEVICE FOR ROOM, STANDING AIR BLOWER FOR TEMPERATURE CONTROL, DRINKING WATER DISTRIBUTOR WITH HEAT CONTROL, PLASTIC WATER CONTAINER 20 LTR
- No explicit technical specifications or standards (no IS/ISO numbers published in data)
- BOQ contains 5 items with N/A quantities and units; no estimated value available
- Delivery terms reference original and extended periods via option clause; additional time formula provided
- Inspection provisions allow buyer/empaneled body to inspect; cost sharing defined, with risk-based reimbursement
- Payment, EMD, and vendor qualification details are not specified in the data
Terms & Eligibility
- Option clause permits +/-25% quantity change during contract and currency at contracted rates
- Inspection by buyer/authorized officers or third-party body; inspection costs governed by contractual provisions
- Inspection timing can be pre- or post-dispatch; seller to provide facilities for inspection at buyer’s chosen location
- No explicit EMD amount, payment terms, delivery schedule, or supplier eligibility criteria published in tender data
Key Specifications
-
Product/service names: HOT WEATHER COOLING DEVICE FOR ROOM
-
Product/service names: MOISTURE CONTROLLING DEVICE FOR ROOM
-
Product/service names: STANDING AIR BLOWER FOR TEMPERATURE CONTROL
-
Product/service names: DRINKING WATER DISTRIBUTOR WITH HEAT CONTROL
-
Product/service names: PLASTIC WATER CONTAINER 20 LTR
-
Quantities/values: Not specified in BOQ (N/A)
-
Standards/ certifications: Not specified
-
Delivery terms: Delivery period linked to original and extended delivery period with option clause
-
Inspection: Pre/post-dispatch inspection by buyer/inspector; cost allocation defined
-
Warranty/after-sales: Not specified
Terms & Conditions
-
25% quantity variation allowed at contract award and during currency
-
Inspection rights reserved for buyer or appointing agency with cost mechanics
-
Deliveries aligned to original delivery period with potential extension using formula
Important Clauses
Payment Terms
Payment terms not explicitly published; inspection costs may be recovered if goods fail contractual specifications
Delivery Schedule
Delivery period begins from last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; generic LD provisions may apply per contract terms
Bidder Eligibility
-
Not explicitly published in tender data
-
Demonstrated ability to supply cooling, moisture control, and water distribution equipment
-
Compliance with buyer inspection and acceptance terms
Tender Data
Bid Details
Quantity
18
Category
HOT WEATHER COOLING DEVICE FOR ROOM
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HOT WEATHER COOLING DEVICE FOR ROOM , MOISTURE CONTROLLING DEVICE FOR ROOM , STANDING AIR BLOWER FOR TEMPERATURE CONTROL , DRINKING WATER DISTRIBUTOR WITH HEAT CONTROL , PLASTIC WATER CONTAINER 20 LTR
Pre-Bid & Qualification
Pre-Bid Date
07-09-2026 12:00:00
Pre-Bid Venue
IMTRAT WKSP EME JAIGAON
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jalpaiguri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jalpaiguri | Jalpaiguri | - | - | 4 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9853351.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
HOT WEATHER COOLING DEVICE FOR ROOM
HOT WEATHER COOLING DEVICE FOR ROOM
MOISTURE CONTROLLING DEVICE FOR ROOM
MOISTURE CONTROLLING DEVICE FOR ROOM
STANDING AIR BLOWER FOR TEMPERATURE CONTROL
STANDING AIR BLOWER FOR TEMPERATURE CONTROL
DRINKING WATER DISTRIBUTOR WITH HEAT CONTROL
DRINKING WATER DISTRIBUTOR WITH HEAT CONTROL
PLASTIC WATER CONTAINER 20 LTR
PLASTIC WATER CONTAINER 20 LTR
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HOT WEATHER COOLING DEVICE FOR ROOM | HOT WEATHER COOLING DEVICE FOR ROOM | 4 | pieces | gembuyerimtrat | 15 | |
| 2 | MOISTURE CONTROLLING DEVICE FOR ROOM | MOISTURE CONTROLLING DEVICE FOR ROOM | 1 | pieces | gembuyerimtrat | 15 | |
| 3 | STANDING AIR BLOWER FOR TEMPERATURE CONTROL | STANDING AIR BLOWER FOR TEMPERATURE CONTROL | 3 | pieces | gembuyerimtrat | 15 | |
| 4 | DRINKING WATER DISTRIBUTOR WITH HEAT CONTROL | DRINKING WATER DISTRIBUTOR WITH HEAT CONTROL | 4 | pieces | gembuyerimtrat | 15 | |
| 5 | PLASTIC WATER CONTAINER 20 LTR | PLASTIC WATER CONTAINER 20 LTR | 6 | pieces | gembuyerimtrat | 15 |
Categories
22
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply (if any)
Financial statements or turnover proof
EMD submission document (amount not specified in tender data)
Technical bid documents demonstrating product capability (formats as required by buyer)
OEM authorization / authorized dealership certificates (if applicable)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Army hot weather cooling devices tender in India 2026
Bidders should prepare GST registration, PAN, and financials, then submit technical bids with OEM authorizations if applicable. Ensure readiness to comply with inspection terms and the 25% quantity variation clause. Demonstrate capability for room cooling, moisture control, and water distribution equipment as listed in the BOQ.
What documents are required for Indian Army equipment tender submission 2026
Submit GST certificate, PAN card, experience certificates, financial statements, EMD documents, technical compliance documents, and OEM authorizations. Ensure all documents align with the tender’s inspection and delivery terms and that the EMD amount is provided as per buyer guidance.
What are the technical specifications for room cooling devices tender 2026
The tender lists product names but provides no explicit IS/ISO standards or performance specs. Vendors should present device specifications, energy ratings, safe operation features, and compatibility with room environments to meet expected usage in military settings.
When is the delivery period for Indian Army cooling equipment tender 2026
Delivery timing follows the original delivery order date, with possible extensions. The extended period is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days, and may extend to the original period under option provisions.
What is the inspection process for Army procurement of water devices 2026
Inspection can be pre- or post-dispatch by buyer or authorized bodies. Expenses may be recovered if goods fail to meet contractual specs. The seller must provide access and facilities for inspection at the indicated place and time.
What is the scope of the 25% quantity variation clause in Army tenders
The purchaser may increase or decrease the quantity by up to 25% at contract award and during the currency of the contract, at contracted rates. Additional delivery time follows the specified formula, with a minimum 30 days.
What are the key eligibility criteria for defense equipment tenders in 2026
Key criteria typically include demonstrable experience in similar supply, valid GST/PAN, financial stability, and ability to meet inspection and delivery terms. This tender specifies no explicit thresholds; bidders should align proposals to the listed equipment categories.
How to prepare OEM authorization for Army equipment procurement 2026
Obtain OEM authorization or dealership certificate proving rights to supply the listed devices: HOT WEATHER COOLING DEVICE, MOISTURE CONTROLLING DEVICE, STANDING AIR BLOWER, DRINKING WATER DISTRIBUTOR, and 20 LTR water container. Include along with technical bid and compliance documentation.