Indian Army Toner Cartridges Procurement Jammu 2026 - Printer Consumables Bid with OEM MAF Requirement
Bid Publish Date
05-Sep-2026, 12:37 pm
Bid End Date
15-Sep-2026, 1:00 pm
Value
₹10,00,000
Location
Progress
RATender Overview
The Indian Army, Department Of Military Affairs, invites bids for toner cartridges and related printer consumables in Jammu, Jammu & Kashmir - 180001 with an estimated value of ₹1,000,000.00. Bidders must secure OEM Manufacturer Authorization and provide an INK SIGNED COPY OF MAF FROM OEM (XEROX). The contract includes an option clause allowing a ±25% quantity variation at contracted rates. Delivery timing starts from the last date of the original delivery order, with a minimum delivery window of 30 days and potential extension as per the option clause. This procurement emphasizes compliant OEM documentation and flexible fulfillment within the military’s supply needs.
Technical Specifications & Requirements
- Product category: Toner cartridges, ink cartridges, and printer consumables
- Estimated value: ₹1,000,000.00
- Quantity flexibility: Option to increase/decrease by up to 25% of bid quantity at contract placement and during contract currency
- Delivery schedule rule: Delivery period commences from the last date of original delivery order; extended duration calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended time may be up to the original delivery period
- Authorization requirement: OEM Manufacturer Authorization with full details; INK SIGNED COPY OF MAF REQUIRED FROM OEM (XEROX)
- BOQ items: No items listed in BOQ
Terms & Eligibility
- Quantity flexibility terms: 25% option on quantity; rates remain contracted
- OEM/authentication: Mandatory OEM authorization; vendor must provide authorization form detailing OEM name, designation, address, email, and phone
- Submission focus: Bidders must attach MAF from Xerox and supplier details; no BOQ items implies procurement is consumables-based rather than itemized in advance
- Delivery & compliance: Bidder to comply with ATC delivery and acceptance conditions; ensure vendor can meet military-grade supply timelines and document control
- Miscellaneous: The terms emphasize authorized distributors submitting bids with proper OEM details and signed certifications
Key Specifications
-
Product/service names: toner cartridges, ink cartridges, printer consumables
-
Estimated value: ₹1,000,000.00
-
Delivery terms: minimum 30 days after original delivery order; extension via option clause
-
OEM requirement: INK SIGNED COPY OF MAF FROM OEM (XEROX) required
-
BILL OF QUANTITIES: No BOQ items available; procurement relies on consumables supply
-
Quantity flexibility: ±25% during contract period at contracted rates
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract signing and during currency
-
OEM Manufacturer Authorization with Xerox MAF is mandatory for bid submission
-
Delivery period rules: 30+ days minimum, calculated extension based on quantity and original period
Important Clauses
Payment Terms
No explicit payment terms provided in data; bidders should expect standard government payment on delivery or after acceptance per contract
Delivery Schedule
Delivery period begins from last date of original delivery order; extended duration formula applies with a minimum of 30 days
Penalties/Liquidated Damages
No LD details provided; bidders should anticipate typical government LD provisions for late delivery
Bidder Eligibility
-
Authorized OEM documentation from Xerox with MAF
-
Capability to supply toner/ink cartridges and printer consumables
-
Compliance with delivery timelines and quantity variation terms
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GRAPHICS INDIA Under PMA | Make : xerox Model : 106R02782 | 10-09-2026 12:12:11 | |
| 2 | K S Enterprises Under PMA | Make : xerox Model : 106R02782 | 11-09-2026 15:09:56 | |
| 3 | MYDIGITAL Under PMA | Make : xerox Model : 106R02782 | 11-09-2026 10:45:47 | |
| 4 | SATLUJ DOCUMENT COMPANY Under PMA | Make : xerox Model : 106R02782 | 11-09-2026 20:25:07 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | MYDIGITAL Under PMA Winner | ₹8,83,960 | Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co |
| L2 | GRAPHICS INDIA Under PMA | ₹8,92,900 | Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co |
| L3 | K S Enterprises Under PMA | ₹9,21,570 | Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co |
🎉 L1 Winner
MYDIGITAL Under PMA
Final Price: ₹8,83,960
Reverse Auction Schedule
Start
22-Sep-2026, 5:00 pm
End
23-Sep-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
43
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jammu
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jammu | Jammu | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9806638.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating relevant supply of toner/ printer consumables
Financial statements for the preceding financial year
EMD/Security deposit documentation (as applicable by buyer)
Technical bid documents showing product compatibility with printer consumables
OEM authorization/MAF from the original equipment manufacturer (XEROX) including supplier details
Authorized distributor details with name, designation, address, email and phone
Any additional documents demanded by the buyer in the ATC
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army toner cartridges tender in Jammu 2026
Bidders must submit OEM authorization (Xerox MAF), distributor details, and financials; ensure supply capacity for ₹1,000,000.00 value and attach GST/PAN. The bid should reflect compliance with the 25% quantity option and provide delivery timelines starting from the last order date.
What documents are required for Jammu printer consumables procurement
Required documents include GST certificate, PAN, experience certificates for toner supply, financial statements, EMD documentation, OEM MAF from Xerox, and distributor details with contact information; ensure all documents are current and verifiable.
What are the delivery terms for toner cartridges to the Indian Army
Delivery must commence within the period following the original delivery order, with a minimum 30 days; if quantities increase, extension is calculated by (Additional quantity ÷ Original quantity) × Original delivery period and may extend up to the original period.
What is the required OEM authorization for Xerox toner bids in Jammu
Bidders must provide an INK SIGNED COPY OF MAF FROM OEM (XEROX) along with full OEM details including name, designation, address, email, and phone; this is mandatory for bid eligibility.
What is the estimated contract value for the Jammu toner tender
The estimated contract value is ₹1,000,000.00 for toner cartridges and printer consumables, guiding supplier capacity, pricing strategy, and logistics planning.
Will the quantity vary during contract for Indian Army consumables
Yes. The purchaser reserves the right to adjust quantity by up to 25% at contract placement and during the currency of the contract, with rates unchanged; delivery timing adjusts accordingly as per the option clause.
What standards or certifications are required for Xerox MAF submissions
Submit an OEM MAF from Xerox with complete contact details; while IS/ISO standards are not listed, ensure documentation demonstrates manufacturer authorization and authenticity for toner cartridges and consumables.
How to ensure compliance with delivery extension calculations for this tender
Understand the formula: Extended time = (Additional quantity ÷ Original quantity) × Original delivery period; minimum 30 days; extensions may occur during the currency of the contract to accommodate additional orders.