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Indian Air Force Replacement Oils Tender Banaskantha Gujarat 2025 CK410W30 80W90LL DOT4

Bid Publish Date

06-Dec-2025, 12:30 pm

Bid End Date

16-Dec-2025, 1:00 pm

Location

BANAS KANTHA , GUJARAT

Progress

Issue06-Dec-2025, 12:30 pm
Technical12-Jul-2025, 12:28 am
Financial
AwardCompleted
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Quantity

45

Category

Replacement of engine oil CK410W30

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Indian Air Force, Department Of Military Affairs
  • • Location: Banaskantha, Gujarat (385001)
  • • Product scope: Replacement oils and fluids including CK410W30, 80W90LL, rear axle oil, Tata Genine brake fluid DOT4, steering oil
  • • Quantity flexibility: up to 25% increase/decrease at award and during currency
  • • Delivery methodology: Delivery period scales with quantity, minimum 30 days
  • • BOQ: 28 items flagged in data; actual items listed as N/A
  • • EMD: Not specified in data; bidders must verify exact amount
  • • Terms: Adherence to option clause; potential vendor compliance with OEM specifications

Categories 55

COMPRESSED AIR CRANKSHAFT ASSY THICKNESS MEASURING DEVICES AIRCRAFT WINDOWS BRAKE OIL BRAKE SYSTEM PAPER MATERIALS CENTRIFUGE BRUSHES MACHINE BELT AXLE ALTERNATOR BULB PNEUMATIC CONING OIL LUBRICANT PRODUCT WHEEL BEARING SPORT VEHICLE NUTS BRAKE ASSEMBLY BOX MOBIL OIL GEAR HEATING EQUIPMENTS BEARINGS BUSHINGS AND GEARS SPRAYER LUBRICATING OILS AIR GENERATOR CHAFF CUTTER HARDWARE AND FASTENERS CLAMPS WORM GEAR SPHERICAL BEARING ROUTINE MAINTENANCE BRAKE TELECOM EQUIPMENT BREAK GEAR FUEL FILTERS COOLANT WHEEL ASSEMBLY BRAKE LEVER LUBE OIL AIR DUCT GAS PIPELINE FILTERS VALVE PARTS AND ACCESSORIES ENGINE OIL WATER COOLED ENGINE GEAR BOX ENGINE POWER PIPES MACHINE OIL HYDRAULIC OIL LUBRICANT HYDRAULIC BRAKE SCREW COMPRESSORS LABOUR

Tender Overview

The Indian Air Force, Department Of Military Affairs, calls for procurement related to replacement oils and fluids: CK410W30 engine oil, 80W90LL gear oil, rear axle oil, Tata Genine brake fluid DOT4, and steering oil. The location is BANASKANTHA, GUJARAT 385001. The scope spans lubricants and hydraulic fluids for aircraft ground support equipment, with a 28-item BOQ indicating a broad service/consumable requirement. A key contract feature is the buyer’s right to adjust quantities by up to 25% during and after award, with proportional delivery time adjustments. This tender emphasizes maintenance-grade lubricants under government procurement rules, requiring adherence to the option clause and timely delivery. Unique aspects include a flexible quantity mechanism and the absence of specific start/end dates in the publicly available data, suggesting a rolling or as-needed delivery model.

Technical Specifications & Requirements

  • Product categories: Engine oil CK410W30, Gear oil 80W90LL, Rear axle oil, Brake fluid DOT4 (Tata Genine), Steering oil
  • Delivery framework: 25% quantity variance allowed at contract placement and during currency; delivery period calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
  • BOQ: 28 total items (listed as N/A in provided data; indicates multiple consumables/fluids)
  • Standards/Certifications: Not specified in the data; bidders should confirm OEM approvals and compatibility with IAF ground support equipment
  • Location relevance: Tender procured via Indian Air Force; Banaskantha, Gujarat-based logistics
  • Submission posture: Bidder must comply with option clause and delivery time mechanics as defined by buyer

Terms, Conditions & Eligibility

  • EMD: Not specified in the available data; bidders must verify in the tender terms
  • Quantity adjustments: Up to 25% increase/decrease at contract award and during currency
  • Delivery timelines: Calculated method with a minimum of 30 days after extended period
  • Payment terms: Not disclosed in provided data; bidders should seek standard IAF procurement terms
  • Documentation: OEM authorizations and prior experience with government oil/fluids contracts likely required
  • Warranty/penalties: Not detailed; verify during bid clarification with IAF

Key Specifications

  • Product names: CK410W30 engine oil, 80W90LL gear oil, rear axle oil, Tata Genine brake fluid DOT4, steering oil

  • Quantity/BOQ: 28 items (data shows N/A in quantity); expect multiple consumables

  • Delivery: 25% quantity variance; delivery period formula with minimum 30 days

  • Standards/Compliance: OEM alignment and industry-standard automotive fluids; confirm IS/IS0/ISO equivalents if applicable

  • Warranty/Support: Not specified; bidders should confirm warranty terms with IAF

Terms & Conditions

  • Option clause allows ±25% quantity adjustment at placement and during currency

  • Delivery period scales with quantity and carries a 30-day minimum

  • EMD and exact payment terms are not disclosed in the provided data

Important Clauses

Payment Terms

Not specified in available data; bidders must obtain exact payment terms from IAF tender clarifications

Delivery Schedule

Delivery period commences from last date of original delivery order; extended periods follow the option clause with calculated time [(additional/original) × original period] and minimum 30 days

Penalties/Liquidated Damages

Not specified in provided terms; verify LD provisions in official bid documents

Bidder Eligibility

  • Experience in supply of automotive lubricants and hydraulic fluids to government entities

  • Demonstrated OEM authorizations for CK410W30, 80W90LL, rear axle oil, DOT4 brake fluid, steering oil

  • Financial capacity to handle oil/fluids procurement with necessary GST compliance

Documents 4

GeM-Bidding-8681208.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 28 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Replacement of engine oil CK410W30 Replacement of engine oil CK410W30 8 litre age@deesa 15
2 Replacement of gear box oil 80W90LL Replacement of gear box oil 80W90LL 2 litre age@deesa 15
3 Replacement of rear axle oil Replacement of rear axle oil 2 litre age@deesa 15
4 Replacement of break oil tata genine brake fluid DOT4 Replacement of break oil tata genine brake fluid DOT4 1 litre age@deesa 15
5 Replacement of steering oil Replacement of steering oil 2 litre age@deesa 15
6 Job Repalcement of coolant water tata genuine coolant 7 litre age@deesa 15
7 Job Replacement of fuel filter 2 each age@deesa 15
8 Job Replacement of oil filter 1 each age@deesa 15
9 Job Replacement of air filter element 1 each age@deesa 15
10 Job M&L for making grease into the bearing complete and checking 1 kg age@deesa 15
11 Job Checking proper functioning of switches gauges warning lamps in instrument cluster all light the veh and replace the same of superior quality and testing complete 1 job age@deesa 15
12 Job M and L for check all drive belt and replace the power steering pump 1 each age@deesa 15
13 Job Wheels and tyres check tyre pressure whell mounting nuts and tighten rotate the tyres and wheel balancing of four numbers wheel with weight and through computer and testing complete 1 job age@deesa 15
14 Job Material for replacement of front brake pad set 1 set age@deesa 15
15 Job Material for replacement of rear brake disc 1 nos age@deesa 15
16 Job Labour for checking for external clogging of intercooler and radiator clean with comressed air water 1 job age@deesa 15
17 Job Labour for check of air intake system lubrication windshield washing system by checking hose and pipe condition proper tightness of clamps 1 job age@deesa 15
18 Job M and L for replacement of damaged indicating light assembly rear side with light wiring work and bulb etc 1 job age@deesa 15
19 Job M and L for replacement of door mirror left side 1 nos age@deesa 15
20 Job M and L for replacement of pinion inner bearing 1 nos age@deesa 15
21 Job M and L for replacement of head light assembly left side 1 nos age@deesa 15
22 Job M and L for replacement of back light tail light right side 1 nos age@deesa 15
23 Job M and L for replacement of brake hoses and pipes 1 nos age@deesa 15
24 Job Checking for free play movement of clutch pedal and overhaul clutch master and slave cylinder 1 job age@deesa 15
25 Job M and L for replace clutch fluid and carryout bleeding of clutch actuation system 1 job age@deesa 15
26 Job M and L for replace clutch disc assembly 1 job age@deesa 15
27 Job Labour for checking for ECU error with diagnostic system based on error indication in cluster 1 job age@deesa 15
28 Job M and L for replacement master cylinder front caliper wheel cylinder and the seal rubber parts 1 job age@deesa 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar oil/fluids supply

4

Financial statements demonstrating liquidity

5

EMD/Security deposit documentation (as specified by IAF terms)

6

Technical bid documents showing product specifications and OEM authorizations

7

OEM authorization certificates for CK410W30, 80W90LL, rear axle oil, DOT4 brake fluid, steering oil

8

Any prior government procurement experience certificates

Technical Results

S.No Seller Item Date Status
1RADHAMA ENTERPRISE   Under PMA-07-12-2025 00:28:42Qualified
2SADHI JAHU ENTERPRISE   Under PMA-06-12-2025 23:22:02Qualified
3UMIYA BUILDCON   Under PMA-11-12-2025 20:07:31Qualified

Financial Results

Rank Seller Price Item
L1SADHI JAHU ENTERPRISE(MSE)( MSE Social Category:General )    Under PMA₹97,077Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil
L2RADHAMA ENTERPRISE (MSE)( MSE Social Category:General )    Under PMA₹1,53,104Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil
L3UMIYA BUILDCON (MSE)( MSE Social Category:General )    Under PMA₹2,74,350Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the IAF fluids tender in Banaskantha Gujarat 2025?

Bidders should submit GST, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical bid documents for CK410W30, 80W90LL, rear axle oil, DOT4 brake fluid, and steering oil. Verify OEM compliance and eligibility under the option clause and delivery timing rules.

What documents are required for Indian Air Force lubricant tender submission in Gujarat?

Required documents include GST certificate, PAN, experience certificates for government oil contracts, financial statements, EMD/Security deposit proof, OEM authorization letters for each fluid, and technical compliance documentation proving product specifications and standards alignment.

What are the technical specifications for the CK410W30 and DOT4 fluids in this tender?

The tender covers CK410W30 engine oil and Tata Genine DOT4 brake fluid; exact viscosity grades and compatibility with IAF equipment are to be confirmed via OEM approvals. Ensure products meet OEM recommendations and government procurement standards prior to submission.

What is the delivery timeline mechanism for quantity adjustments in this tender?

Delivery timing follows a formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The buyer may extend up to the original delivery period when exercising the option clause.

What is the EMD amount for the IAF lubricant procurement in Gujarat 2025?

The EMD amount is not disclosed in the publicly available data; bidders must verify the exact EMD requirement and payment method from the official tender clarifications or subsequent amendments.

What is the eligibility criteria for supplying government oils to IAF in Gujarat?

Eligibility includes prior experience in government oil/fluids supply, OEM-authorized status for CK410W30, 80W90LL, rear axle oil, and DOT4 brake fluid, and demonstrated financial stability with GST compliance and necessary certifications.