Indian Air Force Replacement Oils Tender Banaskantha Gujarat 2025 CK410W30 80W90LL DOT4
Bid Publish Date
06-Dec-2025, 12:30 pm
Bid End Date
16-Dec-2025, 1:00 pm
Location
Progress
Quantity
45
Category
Replacement of engine oil CK410W30
Bid Type
Two Packet Bid
Key Highlights
- • Organization: Indian Air Force, Department Of Military Affairs
- • Location: Banaskantha, Gujarat (385001)
- • Product scope: Replacement oils and fluids including CK410W30, 80W90LL, rear axle oil, Tata Genine brake fluid DOT4, steering oil
- • Quantity flexibility: up to 25% increase/decrease at award and during currency
- • Delivery methodology: Delivery period scales with quantity, minimum 30 days
- • BOQ: 28 items flagged in data; actual items listed as N/A
- • EMD: Not specified in data; bidders must verify exact amount
- • Terms: Adherence to option clause; potential vendor compliance with OEM specifications
Categories
55
Tender Overview
The Indian Air Force, Department Of Military Affairs, calls for procurement related to replacement oils and fluids: CK410W30 engine oil, 80W90LL gear oil, rear axle oil, Tata Genine brake fluid DOT4, and steering oil. The location is BANASKANTHA, GUJARAT 385001. The scope spans lubricants and hydraulic fluids for aircraft ground support equipment, with a 28-item BOQ indicating a broad service/consumable requirement. A key contract feature is the buyer’s right to adjust quantities by up to 25% during and after award, with proportional delivery time adjustments. This tender emphasizes maintenance-grade lubricants under government procurement rules, requiring adherence to the option clause and timely delivery. Unique aspects include a flexible quantity mechanism and the absence of specific start/end dates in the publicly available data, suggesting a rolling or as-needed delivery model.
Technical Specifications & Requirements
- Product categories: Engine oil CK410W30, Gear oil 80W90LL, Rear axle oil, Brake fluid DOT4 (Tata Genine), Steering oil
- Delivery framework: 25% quantity variance allowed at contract placement and during currency; delivery period calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
- BOQ: 28 total items (listed as N/A in provided data; indicates multiple consumables/fluids)
- Standards/Certifications: Not specified in the data; bidders should confirm OEM approvals and compatibility with IAF ground support equipment
- Location relevance: Tender procured via Indian Air Force; Banaskantha, Gujarat-based logistics
- Submission posture: Bidder must comply with option clause and delivery time mechanics as defined by buyer
Terms, Conditions & Eligibility
- EMD: Not specified in the available data; bidders must verify in the tender terms
- Quantity adjustments: Up to 25% increase/decrease at contract award and during currency
- Delivery timelines: Calculated method with a minimum of 30 days after extended period
- Payment terms: Not disclosed in provided data; bidders should seek standard IAF procurement terms
- Documentation: OEM authorizations and prior experience with government oil/fluids contracts likely required
- Warranty/penalties: Not detailed; verify during bid clarification with IAF
Key Specifications
-
Product names: CK410W30 engine oil, 80W90LL gear oil, rear axle oil, Tata Genine brake fluid DOT4, steering oil
-
Quantity/BOQ: 28 items (data shows N/A in quantity); expect multiple consumables
-
Delivery: 25% quantity variance; delivery period formula with minimum 30 days
-
Standards/Compliance: OEM alignment and industry-standard automotive fluids; confirm IS/IS0/ISO equivalents if applicable
-
Warranty/Support: Not specified; bidders should confirm warranty terms with IAF
Terms & Conditions
-
Option clause allows ±25% quantity adjustment at placement and during currency
-
Delivery period scales with quantity and carries a 30-day minimum
-
EMD and exact payment terms are not disclosed in the provided data
Important Clauses
Payment Terms
Not specified in available data; bidders must obtain exact payment terms from IAF tender clarifications
Delivery Schedule
Delivery period commences from last date of original delivery order; extended periods follow the option clause with calculated time [(additional/original) × original period] and minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms; verify LD provisions in official bid documents
Bidder Eligibility
-
Experience in supply of automotive lubricants and hydraulic fluids to government entities
-
Demonstrated OEM authorizations for CK410W30, 80W90LL, rear axle oil, DOT4 brake fluid, steering oil
-
Financial capacity to handle oil/fluids procurement with necessary GST compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Replacement of engine oil CK410W30 , Replacement of gear box oil 80W90LL , Replacement of rear axle oil , Replacement of break oil tata genine brake fluid DOT4 , Replacement of steering oil , Job
Authority Records
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Documents 4
GeM-Bidding-8681208.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
28 Items Sign in to view GEM price trends Sign in for GEM prices
Replacement of engine oil CK410W30
Replacement of engine oil CK410W30
Replacement of gear box oil 80W90LL
Replacement of gear box oil 80W90LL
Replacement of rear axle oil
Replacement of rear axle oil
Replacement of break oil tata genine brake fluid DOT4
Replacement of break oil tata genine brake fluid DOT4
Replacement of steering oil
Replacement of steering oil
Job
Repalcement of coolant water tata genuine coolant
Job
Replacement of fuel filter
Job
Replacement of oil filter
Job
Replacement of air filter element
Job
M&L for making grease into the bearing complete and checking
Job
Checking proper functioning of switches gauges warning lamps in instrument cluster all light the veh and replace the same of superior quality and testing complete
Job
M and L for check all drive belt and replace the power steering pump
Job
Wheels and tyres check tyre pressure whell mounting nuts and tighten rotate the tyres and wheel balancing of four numbers wheel with weight and through computer and testing complete
Job
Material for replacement of front brake pad set
Job
Material for replacement of rear brake disc
Job
Labour for checking for external clogging of intercooler and radiator clean with comressed air water
Job
Labour for check of air intake system lubrication windshield washing system by checking hose and pipe condition proper tightness of clamps
Job
M and L for replacement of damaged indicating light assembly rear side with light wiring work and bulb etc
Job
M and L for replacement of door mirror left side
Job
M and L for replacement of pinion inner bearing
Job
M and L for replacement of head light assembly left side
Job
M and L for replacement of back light tail light right side
Job
M and L for replacement of brake hoses and pipes
Job
Checking for free play movement of clutch pedal and overhaul clutch master and slave cylinder
Job
M and L for replace clutch fluid and carryout bleeding of clutch actuation system
Job
M and L for replace clutch disc assembly
Job
Labour for checking for ECU error with diagnostic system based on error indication in cluster
Job
M and L for replacement master cylinder front caliper wheel cylinder and the seal rubber parts
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Replacement of engine oil CK410W30 | Replacement of engine oil CK410W30 | 8 | litre | age@deesa | 15 | |
| 2 | Replacement of gear box oil 80W90LL | Replacement of gear box oil 80W90LL | 2 | litre | age@deesa | 15 | |
| 3 | Replacement of rear axle oil | Replacement of rear axle oil | 2 | litre | age@deesa | 15 | |
| 4 | Replacement of break oil tata genine brake fluid DOT4 | Replacement of break oil tata genine brake fluid DOT4 | 1 | litre | age@deesa | 15 | |
| 5 | Replacement of steering oil | Replacement of steering oil | 2 | litre | age@deesa | 15 | |
| 6 | Job | Repalcement of coolant water tata genuine coolant | 7 | litre | age@deesa | 15 | |
| 7 | Job | Replacement of fuel filter | 2 | each | age@deesa | 15 | |
| 8 | Job | Replacement of oil filter | 1 | each | age@deesa | 15 | |
| 9 | Job | Replacement of air filter element | 1 | each | age@deesa | 15 | |
| 10 | Job | M&L for making grease into the bearing complete and checking | 1 | kg | age@deesa | 15 | |
| 11 | Job | Checking proper functioning of switches gauges warning lamps in instrument cluster all light the veh and replace the same of superior quality and testing complete | 1 | job | age@deesa | 15 | |
| 12 | Job | M and L for check all drive belt and replace the power steering pump | 1 | each | age@deesa | 15 | |
| 13 | Job | Wheels and tyres check tyre pressure whell mounting nuts and tighten rotate the tyres and wheel balancing of four numbers wheel with weight and through computer and testing complete | 1 | job | age@deesa | 15 | |
| 14 | Job | Material for replacement of front brake pad set | 1 | set | age@deesa | 15 | |
| 15 | Job | Material for replacement of rear brake disc | 1 | nos | age@deesa | 15 | |
| 16 | Job | Labour for checking for external clogging of intercooler and radiator clean with comressed air water | 1 | job | age@deesa | 15 | |
| 17 | Job | Labour for check of air intake system lubrication windshield washing system by checking hose and pipe condition proper tightness of clamps | 1 | job | age@deesa | 15 | |
| 18 | Job | M and L for replacement of damaged indicating light assembly rear side with light wiring work and bulb etc | 1 | job | age@deesa | 15 | |
| 19 | Job | M and L for replacement of door mirror left side | 1 | nos | age@deesa | 15 | |
| 20 | Job | M and L for replacement of pinion inner bearing | 1 | nos | age@deesa | 15 | |
| 21 | Job | M and L for replacement of head light assembly left side | 1 | nos | age@deesa | 15 | |
| 22 | Job | M and L for replacement of back light tail light right side | 1 | nos | age@deesa | 15 | |
| 23 | Job | M and L for replacement of brake hoses and pipes | 1 | nos | age@deesa | 15 | |
| 24 | Job | Checking for free play movement of clutch pedal and overhaul clutch master and slave cylinder | 1 | job | age@deesa | 15 | |
| 25 | Job | M and L for replace clutch fluid and carryout bleeding of clutch actuation system | 1 | job | age@deesa | 15 | |
| 26 | Job | M and L for replace clutch disc assembly | 1 | job | age@deesa | 15 | |
| 27 | Job | Labour for checking for ECU error with diagnostic system based on error indication in cluster | 1 | job | age@deesa | 15 | |
| 28 | Job | M and L for replacement master cylinder front caliper wheel cylinder and the seal rubber parts | 1 | job | age@deesa | 15 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar oil/fluids supply
Financial statements demonstrating liquidity
EMD/Security deposit documentation (as specified by IAF terms)
Technical bid documents showing product specifications and OEM authorizations
OEM authorization certificates for CK410W30, 80W90LL, rear axle oil, DOT4 brake fluid, steering oil
Any prior government procurement experience certificates
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | RADHAMA ENTERPRISE Under PMA | - | 07-12-2025 00:28:42 | |
| 2 | SADHI JAHU ENTERPRISE Under PMA | - | 06-12-2025 23:22:02 | |
| 3 | UMIYA BUILDCON Under PMA | - | 11-12-2025 20:07:31 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SADHI JAHU ENTERPRISE(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil | |
| L2 | RADHAMA ENTERPRISE (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil | |
| L3 | UMIYA BUILDCON (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the IAF fluids tender in Banaskantha Gujarat 2025?
Bidders should submit GST, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical bid documents for CK410W30, 80W90LL, rear axle oil, DOT4 brake fluid, and steering oil. Verify OEM compliance and eligibility under the option clause and delivery timing rules.
What documents are required for Indian Air Force lubricant tender submission in Gujarat?
Required documents include GST certificate, PAN, experience certificates for government oil contracts, financial statements, EMD/Security deposit proof, OEM authorization letters for each fluid, and technical compliance documentation proving product specifications and standards alignment.
What are the technical specifications for the CK410W30 and DOT4 fluids in this tender?
The tender covers CK410W30 engine oil and Tata Genine DOT4 brake fluid; exact viscosity grades and compatibility with IAF equipment are to be confirmed via OEM approvals. Ensure products meet OEM recommendations and government procurement standards prior to submission.
What is the delivery timeline mechanism for quantity adjustments in this tender?
Delivery timing follows a formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The buyer may extend up to the original delivery period when exercising the option clause.
What is the EMD amount for the IAF lubricant procurement in Gujarat 2025?
The EMD amount is not disclosed in the publicly available data; bidders must verify the exact EMD requirement and payment method from the official tender clarifications or subsequent amendments.
What is the eligibility criteria for supplying government oils to IAF in Gujarat?
Eligibility includes prior experience in government oil/fluids supply, OEM-authorized status for CK410W30, 80W90LL, rear axle oil, and DOT4 brake fluid, and demonstrated financial stability with GST compliance and necessary certifications.
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Documents 4
GeM-Bidding-8681208.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS