UP Agriculture Department Shahjahanpur Earth Moving Equipment Hiring Tender 2026 with EMD ₹20000 & Estimated Value ₹540000
Bid Publish Date
29-Aug-2026, 2:58 pm
Bid End Date
14-Sep-2026, 3:00 pm
EMD
₹20,000
Value
₹5,40,000
Location
Progress
Key Highlights
- • In-state service office requirement with documentary evidence
- • 25% contract quantity/duration flex (pricing adjusted only with consent)
- • Sewayojan Portal-based deployment approvals and replacements
- • Paddy harvest machinery scope referenced in uploaded ATC document
- • EMD ₹20,000; estimated contract value ₹540,000
- • No published BOQ items; SOW to be interpreted from uploaded ATC
- • Continuity of deployed resources with buyer consent
Tender Overview
The tender is issued by the Uttar Pradesh Agriculture Department for Shahjahanpur, Uttar Pradesh, seeking hourly hiring of earth moving equipment, material handling equipment, and cranes, with a separate emphasis on paddy harvesting machinery such as combine harvesters with super straw management systems as per uploaded SOW. Estimated project value is ₹540,000 and the bidder must provide an EMD of ₹20,000. The procurement requires the service provider to maintain a in-state service office and ensure continuity of deployment as per buyer directions. Key differentiators include the SOW attachment and 25% option clause on quantity or duration changes. This opportunity targets bidders with on-ground equipment readiness in UP and a proven service footprint.
Technical Specifications & Requirements
- Project scope: hourly hire of earth moving, material handling, and crane equipment; paddy harvesting machinery per uploaded document
- Location: Shahjahanpur, Uttar Pradesh (consignee state) with in-state service office requirement
- Estimated value: ₹540,000; EMD: ₹20,000
- Key terms to note: 25% quantity/duration flex allowed; continuity of resources; deployment approvals via Sewayojan Portal; no BOQ items published
- Delivery/availability: service office in-state; adherence to SOW in ATC; compliance with 3rd party or buyer-provided scope
- SOW reference: UP uploaded document and ATC must be reviewed by bidders for scope details
Terms, Conditions & Eligibility
- EMD: ₹20,000 as bid security
- Experience/financial stability: bidders must not be under liquidation or bankruptcy; undertaking to be uploaded
- Delivery/continuity: uninterrupted deployment of resources with buyer approval; replacements via Sewayojan Portal
- Contract flexibility: 25% increase/decrease in quantity or duration permissible
- Office requirement: service provider must have an office within the state of the consignee
- Documentation: submit ATC/Scope of Work, OEM authorizations if applicable, GST/PAN, and financial statements as part of bid
Key Specifications
-
Product/service names: earth moving equipment hire, material handling equipment hire, cranes on per-hour basis; paddy harvesting combine harvester with super straw management system
-
Estimated value: ₹540,000
-
EMD: ₹20,000
-
Location/coverage: Shahjahanpur, UP, with in-state service office requirement
-
Flexibility: 25% variation in quantity/duration permitted
-
SOW reference: uploaded ATC and Scope of Work documents for detailed deliverables
-
No BOQ items published; refer to SOW for exact equipment mix and hourly rates
Terms & Conditions
-
Mandatory in-state service office with documentary proof
-
Bid security of ₹20,000 required as EMD
-
25% quantity/duration adjustment permissible
-
Deploy resources with prior buyer consent via Sewayojan Portal
-
Review uploaded SOW/ATC for equipment types and service scope
Important Clauses
Payment Terms
Per SOW, payment terms will be defined in the ATC; bidders should expect time-bound payments subject to delivery verification and acceptance by the department
Delivery Schedule
Contractor must ensure availability and deployment of listed equipment within agreed timelines; no fixed daily delivery window is published in BOQ
Penalties/Liquidated Damages
Penalties/LD details to be specified in ATC; bidders should anticipate standard performance-based penalties for non-fulfillment
Bidder Eligibility
-
In-state service office with verifiable address in Uttar Pradesh
-
No active liquidation or bankruptcy; undertaking to be submitted
-
Evidence of prior equipment hire/deployment experience in rural/agriculture sector
-
GST and PAN compliant with financial statements
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Per Buyer's Requirement; PADDY CROP CUTTING FROM GOVT FRAM Combine Harvester with super straw management system; Combine Harvester with super straw manag..
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Shahjahanpur
Delivery Pincodes
242001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vikas Kishore | 242001,Vikas Bhawan | Shahjahanpur | Uttar Pradesh | 242001 | 4 | - | No. of months of contract period : 1.5 Nos. of working days in a month : 31 Nos. of working hours per day : 8 |
Authority Records
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Documents 7
GeM-Bidding-9821376.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
21
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing relevant equipment hire or deployment
Financial statements (last 2-3 years as applicable)
EMD deposit receipt of ₹20,000
Technical bid documents per ATC/SOW
OEM authorizations or equipment eligibility letters (if required by SOW)
In-state service office proof (address and contact)
Any prior contract performance certificates from UP Agriculture Department (if available)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Shahjahanpur agriculture equipment tender 2026?
Bidders must submit in-state service office proof, GST, PAN, and an EMD of ₹20,000 along with experience certificates. Review the uploaded ATC for scope, and ensure compliance with the 25% variation clause. Prepare technical bids detailing equipment types, hourly rates, and deployment plan.
What documents are required for UP paddy harvest machinery tender?
Submit GST certificate, PAN, experience certificates, financial statements, EMD receipt of ₹20,000, OEM authorizations if needed, and technical compliance documents as per the ATC. Provide proof of in-state service office and prior relevant project experience in agriculture equipment hire.
What standards or certifications are required for equipment hire in UP tender?
The tender requires adherence to uploaded ATC/SOW; while no explicit IS/ISO is listed, provide OEM authorizations and service capability proof. Ensure equipment is capable for paddy harvesting support and meet safety norms as per department directives.
When is the EMD for the Shahjahanpur equipment tender due?
The EMD amount is fixed at ₹20,000. Submit the online or DD-based EMD along with the bid as per T&Cs; ensure payment proof is attached to the bid package and EMD is eligible for refund per tender rules.
What is the contract flexibility on quantity in the UP tender?
The buyer allows a 25% increase or decrease in contract quantity or duration. Any alteration requires buyer approval and may adjust contract value accordingly; confirm with the ATC and sign the amendment before award.
What delivery/deployment requirements exist for service providers in UP?
A dedicated in-state service office is required; deployment continuity must be maintained with prior consent. Replacements are to be coordinated via the Sewayojan Portal, and performance must align with the uploaded Scope of Work.
What is the estimated value and scope for the equipment tender in UP?
Estimated contract value is ₹540,000 for hourly hire of earth moving, material handling, and crane equipment, plus paddy-harvesting combines with straw management as per SOW. No BOQ is published; equipment mix defined in the ATC/SOW.
How to access the SOW and ATC for this UP tender?
Click the uploaded ATC/SOW link in the tender portal to view detailed scope, equipment lists, and delivery conditions. Ensure all referenced documents are acknowledged in the bid and extract any special clauses affecting deployment and payment terms.