Forests and Environment Department Gujarat Tent Arctic Camping Equipment Tender Junagadh Gujarat 2026
Progress
Key Highlights
- • Fabric material conformity with explicit outer/inner fly specifications
- • Mandatory NABL/ILAC/AHSP test reports proving specification conformity
- • Advance fabric swatch submission before commencement of supply
- • EMD amount: ₹29,700; bid security requirement
- • Quantity flex: up to 25% increase/decrease at contract award and during execution
- • Delivery period adjustments tied to quantity changes with minimum 30 days rule
- • Brand/OEM requirements not explicitly stated; focus on tested compliance
- • Buyer-added ATC document referenced; bidders must review for specific clauses
Tender Overview
Forests and Environment Department Gujarat invites bids for ** Arctic camping and outdoor equipment** to supply specified fabrics and related items to Junagadh, Gujarat (PIN 362001). The estimated value is not disclosed; the EMD is ₹29,700. Deliverables include material for outer and inner fly fabrics, with mandatory test reports from designated NABL/ILAC/AHSP labs and an advance sample provision of basic fabric swatches for buyer approval. The procurement stresses conformity to explicit specifications and supplier capability to provide sample approvals before supply commencement. The option to adjust quantities up to 25% of bid quantity during and after contract award is stated, with delivery extension rules tied to the updated quantity. Unique emphasis on fabric quality and third‑party conformity differentiates this tender from generic camping gear buys and targets suppliers with verifiable testing credentials.
Technical Specifications & Requirements
- Category: SPECIFICATION, MATERIAL, TEST REPORT, ADVANCE SAMPLE
- Material of Outer Fly and Material of Inner Fly: exact materials to be specified in BOQ or technical annex
- Test Report: must be from designated AHSP/NABL/ILAC accredited or Central Government Lab proving conformity to the specification
- Advance Sample: supplier must provide fabric swatches for buyer approval prior to supply
- Quantity/Value details: not disclosed; EMD indicates scope and financial commitment; no BOQ items available
- Delivery/Installation expectations: governed by option clause and delivery period adjustments; standard terms apply
- Brand/OEM or standards: not explicitly stated; emphasis on test conformity and fabric specification
Terms & Eligibility
- EMD: ₹29,700 required
- Option Clause: Purchaser may increase/decrease quantity up to 25%; delivery period adjusts accordingly
- Delivery Schedule: extendable based on quantity changes; minimum extension calculation applies
- Documents: submission must include EMD proof, test reports, advance sample documentation, and compliance certificates
- Payment Terms: not detailed in available data; contract terms govern payments post acceptance
- ATC/ATC Document: an uploaded Buyer Added ATC exists; bidders should review for any additional conditions
Key Specifications
-
Outer Fly material: not disclosed in available data; supplier must confirm exact material
-
Inner Fly material: not disclosed in available data; supplier must confirm exact material
-
Test Report: NABL/ILAC accredited or AHSP/Central Government Lab conformance
-
Advance Sample: swatches of basic fabrics to be approved before commencement
Terms & Conditions
-
EMD of ₹29,700 required with bid submission
-
Quantity adjustment up to 25% during/after award at contracted rates
-
Delivery period calculated based on original vs extended quantity with 30-day minimum
-
Mandatory advance fabric swatches and third-party conformity documentation
-
Reviewer ATC document may impose additional bidder obligations
Important Clauses
Payment Terms
Payment terms not fully detailed; expect standard Govt procurement terms post acceptance, with possible milestone payments per delivery and acceptance
Delivery Schedule
Delivery period adjusts with quantity changes; additional time = (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties not specified in available data; ensure bid terms when ATC doc reviewed
Bidder Eligibility
-
Proven experience in supplying tent arctic camping and outdoor equipment or similar fabric-based products
-
Financial capacity to manage EMD and performance obligations
-
Conformity to NABL/ILAC/AHSP testing requirements and ability to provide advance fabric samples
Tender Data
Bid Details
Quantity
16
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
4
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
tent arctic camping and outdoor equipment (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Junagadh
Delivery Pincodes
362001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bandhiya Bhikhubhai Khimabhai | 362001,Office of Deputy Conservator of Forests, Junagadh Forest Division, Sardarbaug, Junagadh 362001 | Junagadh | Gujarat | 362001 | 16 | 20 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9836657.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Proof of EMD payment (₹29,700) via online payment or bank guarantee
GST Registration certificate
PAN card
Experience certificates for similar camping equipment supply
Technical compliance certificates for fabric materials
NABL/ILAC/AHSP test reports for fabric conformity
Advance fabric swatch submission documentation
OEM authorizations (if applicable) and supplier qualification certificates
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SPECIFICATION | Description of Item | Tent Arctic Large MK-2, Complete with all Components and Accessories conforming to TSRDE/73/139 |
| MATERIAL | Material of Outer Fly | Duck Cotton 610 g Dual Shade (White/O.G.) W.R. , Rot Proofed, as per IS:1422-1983, latest, Variety No-2, and IS:6803- 1972 ( For Tent Arctic Large ) |
| MATERIAL | Material of Inner Fly | Cotton Fabric Dosutie Scoured as per IS:179-2009, latest, Variety No-4, ( For Tent Arctic Large ) |
| TEST REPORT | Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification | No |
| ADVANCE SAMPLE | Agree to provide Advance Sample(s) ( swatches of basic fabrics ) for buyer's approval before commencement of supply | Yes |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Arctic camping equipment tender in Junagadh Gujarat 2026
Bidders must submit ₹29,700 EMD, GST and PAN, experience certificates, NABL/ILAC test reports, and advance fabric swatch documentation. Review the ATC document, ensure fabric materials meet specified standards, and provide third‑party conformity evidence. Delivery terms and quantity adjustment rules apply per contract; confirm compliance with supplier qualifications before submission.
What documents are required for camping gear tender in Gujarat
Required documents include GST registration, PAN, EMD proof of ₹29,700, experience certificates for similar supply, NABL/ILAC test reports, advance fabric swatch submissions, and OEM authorizations where applicable. Ensure all documents align with the Buyer's ATC and terms for timely bid evaluation.
What are the testing standards for fabric conformity in this tender
Fabric conformity must be proven via NABL/ILAC accredited or AHSP/ Central Government Lab test reports. These reports should demonstrate compliance with the tender's specified fabric properties for outer and inner fly materials, meeting the buyer’s technical requirements and approval criteria.
When is the quantity adjustment allowed for this procurement
The purchaser reserves the right to adjust quantity by up to 25% at the time of contract placement and during the contract currency at contracted rates. Delivery period adapts based on the calculation, with a minimum extension of 30 days if required.
What is the importance of advance fabric samples in this bid
Advance fabric swatches must be provided before commencement to obtain buyer approval. This ensures the outer and inner fly materials meet the exact specifications and quality expectations required by the Forests and Environment Department Gujarat.
Are there any brand or OEM restrictions for this camping gear tender
The tender data does not specify mandatory brands; emphasis remains on material conformity and test reports. Suppliers should provide compliant fabrics and, if applicable, OEM authorizations to demonstrate supply legitimacy and capability.
What are the key eligibility criteria for submitting a bid in Junagadh
Eligible bidders must have prior experience in similar outdoor equipment supply, valid GST and PAN, ability to furnish NABL/ILAC test reports, and readiness to provide advance fabric swatches. Compliance with ATC terms and quantity adjustment provisions is mandatory.
What are the delivery terms and penalties for late supply
Delivery terms hinge on the option clause and quantity changes, with a calculated extension formula and a minimum 30 days extension. Penalty details are not explicitly provided; bidders should seek ATC clarification to understand potential LDs and acceptance norms.