Elementary Education Department Himachal Pradesh procurement: 3D Printer, Arduino, Raspberry Pi, Drone and related electronics tender 2025

Tender Overview

The Elementary Education Department of Himachal Pradesh issues a procurement notice for a broad range of education-tech items including 3D Printers, UPS, Arduino UNO/Nano/Mega, Raspberry Pi 5, Drone, Bosch cordless drill, Bio Medical kit, GSM/GPS, AA/AAA/9V batteries and chargers, sensors, modules, LCDs, relays, NodeMCU, Bluetooth, breadboards, and training kits. The BOQ lists 47 total items with unspecified quantities, indicating a mixed-scope supply and potential large-volume demand. The buyer requires pre-bid product demonstration and samples for quality audit. Key differentiators include mandatory MSME participation, on-state service centers, and vendor demonstration prior to technical bid. Location context is Himachal Pradesh; the contract aims to equip educational programs and hands-on learning in schools. The tender emphasizes service support, packaging integrity, and transparent invoicing. A flexible quantity clause allows up to 25% quantity variation and a defined extended delivery timeline aligned to the original period, subject to a minimum of 30 days.

Technical Specifications & Requirements

• No technical specifications are published in the tender; bidders must rely on item names from the BOQ and standard product categories listed in the procurement scope.
• Required documents include MSME certificate, GST/PAN as applicable, and evidence of a Functional Service Centre in the state; service capability is crucial for carry-in warranty.
• Demonstrations and sample submissions are mandatory for quality audit before technical bid opening, with pre-bid demonstrations permitted if requested.
• The terms mandate escalation matrices and dedicated toll-free support for post-sale service; no hidden charges or GST over quoted price; packaging must be secure for delivery to consignee.
• The clause reserves the right to adjust quantity by 25% during contract and delivery timelines, with calculation rules and minimum 30 days extension thresholds.

Terms, Conditions & Eligibility

• EMD details are not specified; bidders must provide MSME eligibility and documentation.
• Mandatory service infrastructure: functional service center in HP state and evidence submission for payment release post-service capability.
• Compliance: escalation matrix, dedicated help line, no blacklisting (on Rs.100 stamp paper, not older than 1 month).
• Delivery packaging integrity, pre-qualification demonstrations, and demonstration if requested; no extra costs beyond quoted price; rate includes all taxes.
• Pre-bid demonstrations may be required; the purchaser may request product demonstrations before bid submission to validate features and suitability.