Indian Army Vehicle Hiring Service Tender Shahjahanpur Uttar Pradesh 2026 - Per Vehicle-Day Sedan & Premium SUV/MUV ISO/IS 550 Styled Requirements
Bid Publish Date
03-Sep-2026, 6:21 pm
Bid End Date
07-Sep-2026, 7:00 pm
Location
Progress
Tender Overview
Indian Army invites bids for Vehicle Hiring Service in Shahjahanpur, Uttar Pradesh on a per vehicle-day basis across 2024–2026. The scope covers Sedan on 250Kms x 8Hrs, One Way, and Premium SUV/MUV on 250Kms x 8Hrs (local + outstation) and 400Kms x 12Hrs (One Way). Key differentiators include mandatory government transport registration, inner line permits for protected areas, and on-demand 24-hour notice for vehicle provisioning. Estimated value and EMD amounts are not disclosed in the provided data, but the contract supports dynamic quantity adjustments up to 50% per the buyer’s clause. The arrangement requires alignment with MoD vehicle hiring norms and security considerations.
Technical Specifications & Requirements
- Vehicle types: Sedan (per vehicle-day basis) and Premium SUV/MUV (per vehicle-day basis).
- Service windows: 250Kms x 8Hrs (Sedan and Premium SUV/MUV) and 400Kms x 12Hrs for select routes.
- Coverage: Local + Outstation assignments; one-way trips.
- Compliance expectations: commercial transport registration, ongoing tax compliance, and compliance with protected-area staff/documentation policies.
- Operational requirements: 24-hour notice for demand, reporting to designated consignee, and ability to meet urgent requests by telephone.
- Documentation prerequisites: route permits, inner line permits, and fumigation/disinfection obligations if required by authorities.
- Performance: standard servicing and availability within stated timeframes; no fuel provisions from military sources.
- Risk management: indemnities for shortages or late delivery; adherence to MoD terms.
Terms, Conditions & Eligibility
- Quantity/duration flexibility: up to 50% increase/decrease permitted at contract issue and during execution.
- Driver/staff compliance: permits for inner line or validated civil authority cards; driver readiness for protected zones.
- Vehicle issuance: vehicles to be reported to consignee at designated times; failure to report invokes risk-based hiring procedures.
- Operational fumigation: seller bears fumigation costs if mandated by authorities.
- Documentation: submit standard GST, PAN, prior experience, and fleet-related certifications as per MoD terms; vehicle is a commercial transport.
- Penalties and compliance: standard MoD penalties for non-performance apply; no fuel allowances from military sources.
Key Specifications
-
Vehicle categories: Sedan and Premium SUV/MUV on per vehicle-day basis
-
Routes/usage: Local + Outstation; 250Kms x 8Hrs; One Way
-
Alternate: Premium SUV/MUV 400Kms x 12Hrs; One Way
-
Registration: Vehicles registered/approved as commercial transport; taxes paid on time
-
Staff: Drivers with inner line permits/validated civil authority cards
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Permits: Valid route permit for each vehicle
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MOD terms: Operational compliance with MoD vehicle-hiring norms
Terms & Conditions
-
EMD amount not disclosed in provided data; bidders must confirm at bid stage
-
50% quantity/duration flexibility allowed by buyer; contract adjustments require consent
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Delivery and reporting: 24-hour notice for vehicle provisioning; failure to report triggers default procedures
Important Clauses
Payment Terms
Payment terms not explicitly provided; bidders should seek MoD standard reimbursements upon delivery and acceptance
Delivery Schedule
Demand can be urgent; 24-hour notice for provision; delivery timing aligned with consignee schedule
Penalties/Liquidated Damages
MoD penalties apply for non-performance or delayed delivery; specifics to be defined in contract
Bidder Eligibility
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Accredited vehicle fleet owner with MoD/defense transport experience
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Commercial transport registration and tax compliance
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Capability to provide inner line permits and route permits for protected zones
Tender Data
Bid Details
Quantity
36
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2024, 2025, 2026; Local + Outstation; Plain; 250Kms x 8Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2024, 2025, 2026; Local + Outstation; Plain; 250Kms x 8Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; 2024, 2025, 2026; Local + Outstation; Plain; 400Kms x 12Hrs; One Way
Delivery Details
Delivery Locations
1
Delivery Cities
Shahjahanpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Shahjahanpur | Shahjahanpur | - | - | 8 | - | Maximum No. of Vehicles required in a Day/Event : 2 |
Authority Records
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Documents 5
GeM-Bidding-9845024.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar vehicle-hiring contracts
Financial statements / turnover evidence
EMD submission proof (amount not disclosed in the data)
Technical bid documents and compliance certificates
OEM authorizations (if applicable) and vehicle fleet details
Route permits and inner line permits where required
Commercial transport registration documents
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for vehicle hiring service tender in Shahjahanpur 2026 Indian Army
To bid, ensure your fleet is registered as commercial transport, obtain inner line and route permits, and gather GST, PAN, and experience certificates. Prepare fleet details for Sedan and Premium SUV/MUV categories, and align with MoD terms. Submit technical and financial bids with relevant OEM authorizations.
What documents are required for vehicle hiring tender submission in Shahjahanpur
Required documents include GST certificate, PAN card, experience certificates for similar contracts, financial statements, and fleet details with vehicle registrations. Also include EMD proof, technical compliance certificates, route permits, inner line permits, and OEM authorizations as applicable.
What are the technical specifications for Sedan and Premium SUV/MUV in this MoD tender
The tender specifies per vehicle-day basis hiring for Sedan and Premium SUV/MUV with 250Kms x 8Hrs and 400Kms x 12Hrs options. Vehicles must be registered as commercial transport and drivers must carry inner line permits; detailed engine, fuel, or mileage specs are not listed.
When is the delivery timeline and demand notice for vehicle provisioning in this tender
Normal demand gives 24-hour notice for vehicle provisioning; in urgent cases, requests may be made by telephone. The seller must report to the consignee at the designated time and place for vehicle collection or dispatch.
What is the EMD amount and how is it submitted for this tender
The EMD amount is not disclosed in the provided data; bidders should verify the exact EMD figure during bid submission and prepare online or DD-based payment as per MoD bid instructions.
Which standards or certifications are required for MoD vehicle hiring tenders
Bidders should ensure commercial transport registration, route permits, inner line permits, and OEM authorizations where applicable. Compliance with MoD vehicle hiring norms and defense transport regulations is essential for eligibility.
What are the delivery and renewal terms for the 2024–2026 vehicle-hiring contract
The contract supports a 50% quantity/duration adjustment at bid issue and during execution. Renewal or extension would require mutual consent. Vehicles must meet MoD terms, and delivery aligns with consignee requirements and protected-area conditions.
How to verify eligibility criteria for defense vehicle hiring in Uttar Pradesh
Verify fleet capacity, commercial registrations, tax compliance, and prior MoD or defense transport experience. Gather inner line permits, route permits, and vehicle documentation. Ensure fleet availability for local and outstation routes as specified.