Hindustan Petroleum Corporation Ltd Stationery & Office Supplies Tender Barmer Rajasthan 2026 - HPCL A4/A3 Paper, Staples, Pens & Office Accessories Standards
Progress
Key Highlights
- • EMD amount: ₹14,000
- • Delivery option clause allowing quantity +/- 25%
- • Large stationery catalog including 77 items (papers, files, pens, tapes, stamps, etc.)
- • Mandatory Form 12, GST and PAN submission with Section VI-1
- • Udyam certificate submission required
- • Integrity Pact applicability per tender terms
- • HPCL GTC supersedes GeM GTC in case of conflict
- • Barmer, Rajasthan procurement location for office supplies
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for a comprehensive stationery and office supplies package in Barmer, Rajasthan 344001. Scope covers A4/A3 copier papers, folders, staplers, pens, sticky notes, tapes, envelopes, notebooks, and related office consumables, across 77 line items. Estimated contract value is not published; the bid includes an EMD of ₹14,000 and quantity flex up to 25% of bid quantity. HPCL’s procurement terms emphasize adherence to HPCL GTC and mandatory Form 12 submissions with supporting documents. This tender is distinctive for its broad stationery catalog and strict compliance obligations, including integrity pact applicability and vendor qualification checks. The opportunity targets suppliers with a proven capability to supply bulk office essentials to a large public sector buyer under defined delivery and payment terms.
Technical Specifications & Requirements
- Category: Stationery and Office Supplies (77 items total) including: A4/A3 white printing paper, synthetic adhesives, filing and binding products, pens, markers, sticky notes, stamps, tapes, envelopes, notebooks, drawing paper, scales, binders, desk organizers, whiteboard accessories, and related printing consumables.
- EMD: ₹14,000.
- Delivery terms: Quantity may be increased or decreased by up to 25% at contract time; delivery period rules follow the option clause, with minimum extension rules.
- Delivery location: Barmer, Rajasthan; delivery schedule aligned to order dates.
- Documentation: Upload Section VI-1 form, Form 12 including GST, PAN, Udyam, Integrity Pact (if applicable), and past project documentation per Section VIII (POs, invoices, financials).
- Quality/Compliance: HPCL GTC prevailing; no explicit technical standards listed in the tender data.
Terms, Conditions & Eligibility
- EMD: ₹14,000 to be submitted per tender terms.
- Document submissions: GST certificate, PAN, Udyam certificate, experience proofs, P&L & balance sheet for last 3 financial years, PO/complete invoice history for similar works, and signed Section VI-1/Form 12.
- Delivery & payment: Delivery terms governed by option clause; payment terms to be per HPCL GTC unless otherwise specified.
- Clause precedence: HPCL General Terms and Conditions prevail over GeM terms in case of conflict.
- Suppliers must comply with the conditions specified in the attached ATC and tender forms to avoid rejection.
Key Specifications
-
Total items: 77 stationery and office supplies
-
EMD: ₹14,000
-
Delivery flexibility: ±25% quantity adjustment
-
No explicit product technical standards listed in data provided
-
Mandatory documentation: GST, PAN, Udyam, Section VI-1, Form 12
Terms & Conditions
-
EMD ₹14,000 to accompany bid
-
Quantity can be increased/decreased up to 25%
-
Submission of Form 12, GST, PAN, Udyam, and financial documents
-
HPCL GTC governs terms; precedence over GeM GTC
-
Integrity Pact applicability as per tender terms
Important Clauses
Payment Terms
Payment terms to be as per HPCL GTC; no explicit cash flow schedule provided in data
Delivery Schedule
Delivery period linked to order date; option clause allows extended delivery proportional to quantity changes with minimum 30 days
Penalties/Liquidated Damages
Penalties/LD terms not explicitly stated in data; to be as per HPCL GTC
Bidder Eligibility
-
Demonstrated experience in supplying bulk stationery to public sector or large corporates
-
Valid GST registration and PAN
-
Financial stability evidenced by P&L and Balance Sheet of last 3 years
-
Capability to handle bulk orders with delivery to Barmer, Rajasthan
Tender Data
Bid Details
Quantity
6123
Category
A4 Size White Copier Paper
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 Size White Copier Paper , A4 Size Coloured Copier Paper , A3 Size White Printing Paper , Synthetic Office Adhesive , Carbon Paper Set A4 , Spring File Folder , Lever Arch or Box File for A4 Documents , Heavy Duty Stapler Machine , Stainless Steel Stapler Machine No 10 , Staple Pins, 23 Series , Staple Pins No 10 1M , A5 Notepad 20 , A5 Notepad 40 , Blue Ball Pen , Refillable Ball Pen , Highlighter Pen , A4 File Separators , Self Adhesive Sticky Notes , Self Adhesive Page Marker Sticky Notes , Self Inking Rubber Stamp , Office Document Folder , Transparent Self Adhesive Tape 72mm , Transparent Self Adhesive Tape 24mm , Brown Self Adhesive Packaging Tape 72mm , Correction Pen , Punch Machine , Office Register 72 , Office Register 144 , Office Register 216 , Notebook , Writing Pencil Pack , Eraser , Pencil Sharpener , Stationery Set , Drawing Paper , Ink Bottle , Ink Refill , Stamp Pad , Scale 12Inch , Marker Pen 2 mm , Marker Pen 0 point 5 mm , Whiteboard Marker , Register 100 , Register 200 , Register 400 , Electronic Calculator , A0 Colour Printing , A0 Printing , Ther Paper Roll , Glue Stick 25g , Envelope 11x5 Inch , A4 Envelope , A3 Envelope , Scissors 8 Inch , Scissors 4 Inch , Binder Clips , AA Battery , AAA Battery , 9V Battery , Charging Kit , Paper Clips , Paint Marker , Key Chain , Pocket Diary , Whiteboard Duster , Document Tray , Sticker Sheets , A4 Trans Protector , Vernier Caliper , Letterhead , Double Adhesive , Bands Pack , Multicolor Toner Cartridge , Black Toner Cartridge , Brother Toner Cartridge , Whiteboard Magnetic 2x3 , Lithium 3V battery
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
730
Delivery Locations
1
Delivery Cities
Barmer
Delivery Pincodes
344032
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nikit Soni | 344032,HPCL PETROCHEMICAL MARKETING EVACUATION TERMINAL, NEAR HRRL, VILLAGE SAJIYALI ROOPJI KANTHWADA TEHSIL - PACHPADRA BALOTRA - 344032 | Barmer | Rajasthan | 344032 | 300 | 730 | - |
Authority Records
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Documents 4
GeM-Bidding-9822940.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
77 Items Sign in to view GEM price trends Sign in for GEM prices
A4 Size White Copier Paper
A4 Size White Copier Paper
A4 Size Coloured Copier Paper
A4 Size Coloured Copier Paper
A3 Size White Printing Paper
A3 Size White Printing Paper
Synthetic Office Adhesive
Synthetic Office Adhesive
Carbon Paper Set A4
Carbon Paper Set A4
Spring File Folder
Spring File Folder
Lever Arch or Box File for A4 Documents
Lever Arch or Box File for A4 Documents
Heavy Duty Stapler Machine
Heavy Duty Stapler Machine
Stainless Steel Stapler Machine No 10
Stainless Steel Stapler Machine No 10
Staple Pins, 23 Series
Staple Pins, 23 Series
Staple Pins No 10 1M
Staple Pins No 10 1M
A5 Notepad 20
A5 Notepad 20
A5 Notepad 40
A5 Notepad 40
Blue Ball Pen
Blue Ball Pen
Refillable Ball Pen
Refillable Ball Pen
Highlighter Pen
Highlighter Pen
A4 File Separators
A4 File Separators
Self Adhesive Sticky Notes
Self Adhesive Sticky Notes
Self Adhesive Page Marker Sticky Notes
Self Adhesive Page Marker Sticky Notes
Self Inking Rubber Stamp
Self Inking Rubber Stamp
Office Document Folder
Office Document Folder
Transparent Self Adhesive Tape 72mm
Transparent Self Adhesive Tape 72mm
Transparent Self Adhesive Tape 24mm
Transparent Self Adhesive Tape 24mm
Brown Self Adhesive Packaging Tape 72mm
Brown Self Adhesive Packaging Tape 72mm
Correction Pen
Correction Pen
Punch Machine
Punch Machine
Office Register 72
Office Register 72
Office Register 144
Office Register 144
Office Register 216
Office Register 216
Notebook
Notebook
Writing Pencil Pack
Writing Pencil Pack
Eraser
Eraser
Pencil Sharpener
Pencil Sharpener
Stationery Set
Stationery Set
Drawing Paper
Drawing Paper
Ink Bottle
Ink Bottle
Ink Refill
Ink Refill
Stamp Pad
Stamp Pad
Scale 12Inch
Scale 12Inch
Marker Pen 2 mm
Marker Pen 2 mm
Marker Pen 0 point 5 mm
Marker Pen 0 point 5 mm
Whiteboard Marker
Whiteboard Marker
Register 100
Register 100
Register 200
Register 200
Register 400
Register 400
Electronic Calculator
Electronic Calculator
A0 Colour Printing
A0 Colour Printing
A0 Printing
A0 Printing
Ther Paper Roll
Ther Paper Roll
Glue Stick 25g
Glue Stick 25g
Envelope 11x5 Inch
Envelope 11x5 Inch
A4 Envelope
A4 Envelope
A3 Envelope
A3 Envelope
Scissors 8 Inch
Scissors 8 Inch
Scissors 4 Inch
Scissors 4 Inch
Binder Clips
Binder Clips
AA Battery
AA Battery
AAA Battery
AAA Battery
9V Battery
9V Battery
Charging Kit
Charging Kit
Paper Clips
Paper Clips
Paint Marker
Paint Marker
Key Chain
Key Chain
Pocket Diary
Pocket Diary
Whiteboard Duster
Whiteboard Duster
Document Tray
Document Tray
Sticker Sheets
Sticker Sheets
A4 Trans Protector
A4 Trans Protector
Vernier Caliper
Vernier Caliper
Letterhead
Letterhead
Double Adhesive
Double Adhesive
Bands Pack
Bands Pack
Multicolor Toner Cartridge
Multicolor Toner Cartridge
Black Toner Cartridge
Black Toner Cartridge
Brother Toner Cartridge
Brother Toner Cartridge
Whiteboard Magnetic 2x3
Whiteboard Magnetic 2x3
Lithium 3V battery
Lithium 3V battery
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | A4 Size White Copier Paper | A4 Size White Copier Paper | 300 | each | con167.hpcl.ua | 730 | |
| 2 | A4 Size Coloured Copier Paper | A4 Size Coloured Copier Paper | 10 | each | con167.hpcl.ua | 730 | |
| 3 | A3 Size White Printing Paper | A3 Size White Printing Paper | 10 | each | con167.hpcl.ua | 730 | |
| 4 | Synthetic Office Adhesive | Synthetic Office Adhesive | 80 | each | con167.hpcl.ua | 730 | |
| 5 | Carbon Paper Set A4 | Carbon Paper Set A4 | 40 | each | con167.hpcl.ua | 730 | |
| 6 | Spring File Folder | Spring File Folder | 300 | each | con167.hpcl.ua | 730 | |
| 7 | Lever Arch or Box File for A4 Documents | Lever Arch or Box File for A4 Documents | 200 | each | con167.hpcl.ua | 730 | |
| 8 | Heavy Duty Stapler Machine | Heavy Duty Stapler Machine | 5 | each | con167.hpcl.ua | 730 | |
| 9 | Stainless Steel Stapler Machine No 10 | Stainless Steel Stapler Machine No 10 | 12 | each | con167.hpcl.ua | 730 | |
| 10 | Staple Pins, 23 Series | Staple Pins, 23 Series | 2 | each | con167.hpcl.ua | 730 | |
| 11 | Staple Pins No 10 1M | Staple Pins No 10 1M | 50 | each | con167.hpcl.ua | 730 | |
| 12 | A5 Notepad 20 | A5 Notepad 20 | 100 | each | con167.hpcl.ua | 730 | |
| 13 | A5 Notepad 40 | A5 Notepad 40 | 50 | each | con167.hpcl.ua | 730 | |
| 14 | Blue Ball Pen | Blue Ball Pen | 100 | each | con167.hpcl.ua | 730 | |
| 15 | Refillable Ball Pen | Refillable Ball Pen | 50 | each | con167.hpcl.ua | 730 | |
| 16 | Highlighter Pen | Highlighter Pen | 50 | each | con167.hpcl.ua | 730 | |
| 17 | A4 File Separators | A4 File Separators | 500 | each | con167.hpcl.ua | 730 | |
| 18 | Self Adhesive Sticky Notes | Self Adhesive Sticky Notes | 12 | each | con167.hpcl.ua | 730 | |
| 19 | Self Adhesive Page Marker Sticky Notes | Self Adhesive Page Marker Sticky Notes | 12 | each | con167.hpcl.ua | 730 | |
| 20 | Self Inking Rubber Stamp | Self Inking Rubber Stamp | 24 | each | con167.hpcl.ua | 730 | |
| 21 | Office Document Folder | Office Document Folder | 12 | each | con167.hpcl.ua | 730 | |
| 22 | Transparent Self Adhesive Tape 72mm | Transparent Self Adhesive Tape 72mm | 20 | each | con167.hpcl.ua | 730 | |
| 23 | Transparent Self Adhesive Tape 24mm | Transparent Self Adhesive Tape 24mm | 30 | each | con167.hpcl.ua | 730 | |
| 24 | Brown Self Adhesive Packaging Tape 72mm | Brown Self Adhesive Packaging Tape 72mm | 30 | each | con167.hpcl.ua | 730 | |
| 25 | Correction Pen | Correction Pen | 36 | each | con167.hpcl.ua | 730 | |
| 26 | Punch Machine | Punch Machine | 12 | each | con167.hpcl.ua | 730 | |
| 27 | Office Register 72 | Office Register 72 | 50 | each | con167.hpcl.ua | 730 | |
| 28 | Office Register 144 | Office Register 144 | 24 | each | con167.hpcl.ua | 730 | |
| 29 | Office Register 216 | Office Register 216 | 24 | each | con167.hpcl.ua | 730 | |
| 30 | Notebook | Notebook | 100 | each | con167.hpcl.ua | 730 | |
| 31 | Writing Pencil Pack | Writing Pencil Pack | 5 | each | con167.hpcl.ua | 730 | |
| 32 | Eraser | Eraser | 10 | each | con167.hpcl.ua | 730 | |
| 33 | Pencil Sharpener | Pencil Sharpener | 12 | each | con167.hpcl.ua | 730 | |
| 34 | Stationery Set | Stationery Set | 400 | each | con167.hpcl.ua | 730 | |
| 35 | Drawing Paper | Drawing Paper | 400 | each | con167.hpcl.ua | 730 | |
| 36 | Ink Bottle | Ink Bottle | 24 | each | con167.hpcl.ua | 730 | |
| 37 | Ink Refill | Ink Refill | 24 | each | con167.hpcl.ua | 730 | |
| 38 | Stamp Pad | Stamp Pad | 6 | each | con167.hpcl.ua | 730 | |
| 39 | Scale 12Inch | Scale 12Inch | 12 | each | con167.hpcl.ua | 730 | |
| 40 | Marker Pen 2 mm | Marker Pen 2 mm | 48 | each | con167.hpcl.ua | 730 | |
| 41 | Marker Pen 0 point 5 mm | Marker Pen 0 point 5 mm | 72 | each | con167.hpcl.ua | 730 | |
| 42 | Whiteboard Marker | Whiteboard Marker | 40 | each | con167.hpcl.ua | 730 | |
| 43 | Register 100 | Register 100 | 300 | each | con167.hpcl.ua | 730 | |
| 44 | Register 200 | Register 200 | 200 | each | con167.hpcl.ua | 730 | |
| 45 | Register 400 | Register 400 | 50 | each | con167.hpcl.ua | 730 | |
| 46 | Electronic Calculator | Electronic Calculator | 10 | each | con167.hpcl.ua | 730 | |
| 47 | A0 Colour Printing | A0 Colour Printing | 100 | each | con167.hpcl.ua | 730 | |
| 48 | A0 Printing | A0 Printing | 100 | each | con167.hpcl.ua | 730 | |
| 49 | Ther Paper Roll | Ther Paper Roll | 500 | each | con167.hpcl.ua | 730 | |
| 50 | Glue Stick 25g | Glue Stick 25g | 35 | each | con167.hpcl.ua | 730 | |
| 51 | Envelope 11x5 Inch | Envelope 11x5 Inch | 12 | each | con167.hpcl.ua | 730 | |
| 52 | A4 Envelope | A4 Envelope | 6 | each | con167.hpcl.ua | 730 | |
| 53 | A3 Envelope | A3 Envelope | 1 | each | con167.hpcl.ua | 730 | |
| 54 | Scissors 8 Inch | Scissors 8 Inch | 10 | each | con167.hpcl.ua | 730 | |
| 55 | Scissors 4 Inch | Scissors 4 Inch | 10 | each | con167.hpcl.ua | 730 | |
| 56 | Binder Clips | Binder Clips | 15 | each | con167.hpcl.ua | 730 | |
| 57 | AA Battery | AA Battery | 30 | each | con167.hpcl.ua | 730 | |
| 58 | AAA Battery | AAA Battery | 30 | each | con167.hpcl.ua | 730 | |
| 59 | 9V Battery | 9V Battery | 12 | each | con167.hpcl.ua | 730 | |
| 60 | Charging Kit | Charging Kit | 4 | each | con167.hpcl.ua | 730 | |
| 61 | Paper Clips | Paper Clips | 2 | each | con167.hpcl.ua | 730 | |
| 62 | Paint Marker | Paint Marker | 12 | each | con167.hpcl.ua | 730 | |
| 63 | Key Chain | Key Chain | 100 | each | con167.hpcl.ua | 730 | |
| 64 | Pocket Diary | Pocket Diary | 100 | each | con167.hpcl.ua | 730 | |
| 65 | Whiteboard Duster | Whiteboard Duster | 12 | each | con167.hpcl.ua | 730 | |
| 66 | Document Tray | Document Tray | 10 | each | con167.hpcl.ua | 730 | |
| 67 | Sticker Sheets | Sticker Sheets | 25 | each | con167.hpcl.ua | 730 | |
| 68 | A4 Trans Protector | A4 Trans Protector | 3 | each | con167.hpcl.ua | 730 | |
| 69 | Vernier Caliper | Vernier Caliper | 1 | each | con167.hpcl.ua | 730 | |
| 70 | Letterhead | Letterhead | 1,000 | each | con167.hpcl.ua | 730 | |
| 71 | Double Adhesive | Double Adhesive | 10 | each | con167.hpcl.ua | 730 | |
| 72 | Bands Pack | Bands Pack | 10 | each | con167.hpcl.ua | 730 | |
| 73 | Multicolor Toner Cartridge | Multicolor Toner Cartridge | 10 | each | con167.hpcl.ua | 730 | |
| 74 | Black Toner Cartridge | Black Toner Cartridge | 15 | each | con167.hpcl.ua | 730 | |
| 75 | Brother Toner Cartridge | Brother Toner Cartridge | 30 | each | con167.hpcl.ua | 730 | |
| 76 | Whiteboard Magnetic 2x3 | Whiteboard Magnetic 2x3 | 12 | each | con167.hpcl.ua | 730 | |
| 77 | Lithium 3V battery | Lithium 3V battery | 48 | each | con167.hpcl.ua | 730 |
Categories
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Required Documents
GST registration certificate
PAN card
Udyam certificate (MSME status, if applicable)
Experience certificates for similar supply contracts
Profit and Loss statement & Balance Sheet for last 3 financial years
POs and completion/invoice copies of similar works
Section VI-1 filled & signed, Form 12 with all attachments
Integrity Pact (if applicable) or related disclosures
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for the HPCL stationery tender in Barmer Rajasthan 2026?
Bidders must submit Section VI-1, Form 12, GST certificate, PAN, Udyam, and financials for last 3 years, plus PO/invoice history of similar works. Ensure EMD ₹14,000 accompanies the bid and comply with HPCL GTC precedence over GeM GTC.
What documents are required for HPCL Barmer office supplies procurement 2026?
Required documents include GST registration, PAN, Udyam certificate, last three years P&L and Balance Sheet, experience certificates for similar supplies, PO/Invoices history, signed Section VI-1, Form 12, and Integrity Pact if applicable.
What is the EMD amount for the Barmer stationery tender 2026?
The bid security deposit is ₹14,000. This amount must be submitted along with the bid as per the tender terms to ensure bid validity and eligibility.
Are there quantity flexibilities in the HPCL Barmer tender 2026?
Yes, quantity can be increased or decreased up to 25% of the bid quantity at the time of contract, with proportional delivery time adjustments according to the option clause.
What are the delivery terms for HPCL Barmer stationery procurement?
Delivery terms follow the option clause; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for HPCL procurement in Barmer 2026?
The tender relies on HPCL GTC; explicit product standards are not listed in the provided data. Compliance with HPCL GTC and submission of Form 12 and Integrity Pact are required.
What is the procurement location and category for HPCL Barmer tender 2026?
Location is Barmer, Rajasthan 344001; category covers broad stationery and office supplies including papers, pens, tapes, folders, notebooks, and related items.
How to verify eligibility for HPCL Barmer 2026 office supplies bid?
Verify eligibility by confirming GST, PAN, Udyam status, last 3-year financials, and relevant experience in bulk stationery supply to large buyers; ensure Section VI-1 and Form 12 are completed and uploaded.