Indian Oil Corporation Limited Gearboxes for DCU Velan Valves Procurement 2026 Rotork Proprietary Item
Progress
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Rotork (controls) India Pvt. Ltd. is the exclusive proprietary supplier for the required gearboxes
- • Delivery timeline fixed at 180 days from GeM PO, with firm, all-inclusive pricing
- • GeM GTC payment: 100% within 10 days of CRAC; online bill submission mandatory
- • Arbitration clause restricts arbitrator to disputes ≤ ₹10 Crore; higher values terminate arbitration
- • Bid evaluation on an item-wise lowest basis; no alternative makes/models accepted
- • Proprietary concurrence/approval dates: 28.03.2025 for both finance and authority
- • Only supply of goods (gearboxes) with Declarations/Undertakings required for additional scope
Categories
5
Tender Overview
The procurement scope targets Indian Oil Corporation Limited (IOCL) for the supply of gearboxes for DCU Velan valves, with the items being proprietary to Rotork (controls) India Pvt. Ltd. The contract requires firm, all-inclusive pricing and delivery within 180 days (6 months) from the GeM PO. The vendor must be a Rotork-authorized supplier, as non-proprietary bids will be rejected. The payment term follows GeM GTC: 100% within 10 days of CRAC and online bill submission. The Geography is not specified in the data, but IOCL procurement under GeM governs the transaction, with financing concurrence dated 28.03.2025 and competent authority approval also dated 28.03.2025. The order is single-supplier, with lowest-item-wise evaluation and an arbitration clause if disputes exceed ₹10 Crore. Unique requirement: only Rotork-provided gearboxes are acceptable.
Key differentiators include the proprietary design, strict adherence to Rotork specifications, and a fixed-price deliverable across the entire order lifecycle. This tender emphasizes compliance with GeM GTC while protecting IOCL’s exclusive supply channel for DCU Velan valve gearboxes.
Technical Specifications & Requirements
- Delivery period: 180 days from GeM PO completion
- Scope: Only supply of goods (gearboxes for DCU Velan valves)
- Approved vendor: Rotork (controls) India Pvt. Ltd. (proprietary item only)
- Pricing: Prices shall remain firm and fixed; inclusive of all taxes, duties, freight, P&F, and transit insurance
- Payment terms: 100% payment within 10 days of issue of CRAC
- Arbitration: sole arbitrator for claims ≤ ₹10 Crore; above that, arbitration terminates
- ATC/terms: GeM GTC terms apply; additional declarations to be submitted
- Documentation: Signed declarations/undertakings for the additional scope of work
- Delivery locale: Not specified; governed by GeM PO terms
- Evaluation: Item-wise lowest bid basis; proprietary constraint applies
Terms, Conditions & Eligibility
- Proprietary bidder requirement: Only Rotork (controls) India Pvt. Ltd. for the indented goods
- EMD: Not specified in the provided data; bidders should verify GeM GTC requirements
- Delivery: 180 days from GeM PO; strict adherence mandatory
- Payment: 100% within 10 days of CRAC and online bill submission
- Documentation: Declarations/undertakings duly filled, signed, and stamped
- Arbitration threshold: Claims up to ₹10 Crore litigated via sole arbitrator; above triggers termination of arbitration
- Evaluation: Item-wise lowest basis; follow proprietary item constraints
- Contract type: Supply of Goods only; no service or installation scope indicated
- Standards/Quality: Not specified in data; must align with Rotork proprietary specifications and GeM GTC**
Key Specifications
-
Product/Service: Gearboxes for DCU Velan valves
-
Brand/OEM: Rotork (controls) India Pvt. Ltd. (proprietary item only)
-
Quantity: Not specified in the data; procurement is for the supply of gearboxes
-
Delivery: 180 days from GeM PO
-
Pricing: Firm, inclusive of taxes, duties, freight, P&F, transit insurance
-
Standards/Compliance: Rotork specifications; GeM GTC terms
-
Warranty: Not specified in the data
Terms & Conditions
-
Proprietary supplier: Only Rotork gearboxes acceptable
-
Fixed-price contract with no additional payments beyond PO
-
Delivery within 180 days from GeM PO with 100% payment in 10 days post-CRAC
-
Arbitration framework capped at ₹10 Crore; higher claims terminate arbitration
-
GeM GTC governs all terms; declarations required for additional scope
Important Clauses
Payment Terms
100% payment within ten (10) days of issue of CRAC and online submission of bills
Delivery Schedule
Delivery period fixed at 180 days from GeM PO; delivery of gearboxes as per Rotork specifications
Penalties/Liquidated Damages
Not explicitly stated; arbitration clause covers dispute values; ensure contract terms align with GeM GTC
Bidder Eligibility
-
Must be an authorized Rotork-proprietary supplier for gearboxes
-
Demonstrable experience in supplying valve gearboxes or related actuation systems
-
Financial stability evidenced by audited statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Procurement of gearboxes for DCU velan valves
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Kamrup Metro
Delivery Pincodes
781020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jayanta Kalita | 781020,GUWAHATI REFINERY,NOONMATI,GUWAHA TI | Kamrup Metro | Assam | 781020 | 1 | 180 | - |
Authority Records
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Documents 11
GeM-Bidding-9616556.pdf
Main Document
Other Documents
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BOQ Document
BOQ
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Other Documents
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BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates relevant to gearboxes or valve actuators
Financial statements demonstrating financial stability
EMD/Security deposit documents (as per GeM GTC if applicable)
Technical bid documents showing Rotork compatibility
OEM authorization or proof of Rotork proprietary supply
Signed declarations/undertakings for the additional scope of work
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid IOCL gearbox tender for Velan valves in 2026?
Bidders must be Rotork-proprietary suppliers and submit signed declarations, GST, PAN, experiences in valve gearboxes, financial statements, and OEM authorization. The price must be firm, including all taxes and freight, with delivery within 180 days of GeM PO and 100% payment within 10 days of CRAC.
What documents are required for IOCL gearbox procurement in 2026?
Required documents include GST registration, PAN, experience certificates for gearboxes, financial statements, EMD if applicable under GeM GTC, OEM authorization proving Rotork proprietary supply, and signed declarations for the additional scope of work to meet IOCL terms.
What are the delivery terms for Rotork gearboxes to IOCL?
Delivery must be completed within 180 days from the GeM PO, with the goods delivered as per Rotork specifications. The terms require a fixed price and no additional payments beyond the PO, ensuring timely delivery to IOCL.
What are the payment terms for IOCL gearbox tender 2026?
IOCL follows GeM GTC: 100% payment within 10 days of issue of CRAC, contingent on online submission of bills. The price must include all taxes, freight, transit insurance, and P&F costs.
Who is eligible to supply gearboxes for IOCL Velan valves?
Eligibility hinges on being the Rotork-proprietary supplier for the required gearboxes, with demonstrable experience in valve actuation gearboxes, and possessing necessary OEM authorizations and financial documents as per GeM GTC.
Are there any arbitration conditions for IOCL gearbox contract?
Yes, disputes up to ₹10 Crore are handled by a sole arbitrator mutually appointed by IOCL and the vendor; claims exceeding ₹10 Crore terminate arbitration process under the stated clause.
What evaluation basis applies to the IOCL gearbox tender?
Evaluation is item-wise and based on the lowest bid for each line item, with the proprietary Rotork item constraint restricting eligible suppliers to Rotork-proprietary gearboxes only.
Does IOCL specify IS standards for the gearboxes?
The tender data does not specify IS standards; compliance should be aligned with Rotork’s proprietary specifications and GeM GTC requirements, ensuring compatibility with DCU Velan valves.
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Documents 11
GeM-Bidding-9616556.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS