Border Roads Organisation Supplies Tender 2026 AIR FILTER ELEMENT CLUTCH PLATE BUSHING DEFENCE Procurement

Tender Overview

Border Road Organisation (Department of Defence) invites bids for the supply of multiple automotive components including AIR FILTER ELEMENTS, CLUTCH PLATES, CLUTCH DRIVEN PLATES, SILENT BLOCK BUSHES, BUSH PIVOT ENDS, LEAF SPRING ASSY, SUSPENSION BUSHES, FUEL PUMP MODULE and related items. The procurement is a supply of Goods contract across 20 items, with no explicit quantity or unit details disclosed in the BOQ. The bid includes an option clause allowing up to 25% quantity variation at contracted rates, and a delivery framework tied to the last delivery order date with adjustments for extensions. An OEM/Authorized Distributor authorization is required, and inspection is managed by a nominated agency or at consignee site. The tender emphasises compliance with delivery timelines and conformity to sample/specification, with rejection rights reserved by the consignee. The scope focuses on standard parts for defence vehicle platforms, making performance and traceability critical for bidders.

Technical Specifications & Requirements

• Scope: Supply of automotive components (air cleaner elements, clutch components, suspension bushings, leaf springs, silent blocks, fuel pump module, etc.)
• Inspection: Post-receipt inspection at consignee site by Board of Officers; pre-dispatch inspection not universally mandated
• Authorization: OEM/Original Equipment Manufacturer authorization required; bid must include authorization form/certificate with distributor details
• Delivery terms: Delivery originally specified; extension only due to force majeure or extraordinary events; no automatic extensions beyond policy unless invoked by the buyer
• BOQ: 20 total items; exact quantities/units not disclosed; bid price must cover all components and associated costs
• Delivery risk management: Correct conformity to samples/specifications; rejected stores to be collected within 15 days at bidder’s risk and cost
• Delivery timeline: Commences from the last date of the original delivery order; option-driven schedule adjustments with minimum 30-day rule
• Quality/Conformity: Stores must meet prescribed sample/spec criteria; rejection leads to disposal or sale of rejected lot at bidder’s expense

Terms, Conditions & Eligibility

• EMD/Financial: Not specified in the available terms; bidders should prepare standard bid security as per ATC if invoked
• Delivery: All items to be supplied within the stipulated delivery period; extensions require advance notice under extraordinary conditions
• Authorization: Mandatory OEM authorization for authorized distributors; include detailed name, designation, address, email, phone
• Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection may be applicable if ATC selects it
• Payment: Not detailed in available terms; typical defence tenders include payment terms in the LOA; bidders should be prepared for standard terms
• Rejects: Rejected stores must be collected within 15 days or become property of project; risk and cost borne by supplier
• Option Clause: 25% quantity increase/decrease at contracted rates during contract currency; delivery time scales with quantity changes
• Documentation: Ensure submission of OEM authorization and conformity certificates; maintain traceability for all components