Military Hospital Khadki Pune Security Equipment Procurement Tender 2025 - 25% Quantity Option Clause & Detailed Drawings Required
Bid Publish Date
19-Dec-2025, 9:04 am
Bid End Date
29-Dec-2025, 10:00 am
Location
Progress
RAQuantity
123
Key Highlights
- • Option Clause: 25% quantity variation at contracted rates
- • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
- • Post-award Design Drawings: 5 days for submission; 5 days for buyer approval or modification list
- • ATC acceptance: Mandatory acceptance of all Buyer Added Terms & Conditions
- • Pre-bid interaction: Mandatory discussion on variation/customization
- • Bid communications: Addressed to Commandant, Military Hospital Khadki, Pune
Categories
13
Tender Overview
The procuring organization is the Commandant, Military Hospital Khadki, Range Hills Pune, seeking a security equipment procurement contract. The tender includes an option clause up to 25% additional quantity at contracted rates and a controlled delivery window tied to the original delivery period. Bidders must engage in a pre-bid interaction to clarify variation and customization, with communications to be addressed to the Khadki hospital, ensuring compliance with scope terms. The bid process requires acceptance of all Scope of Service Terms, with an emphasis on timely design approvals and execution against approved drawings. The purchase involves multiple items (5 BOQ entries) though item details are not specified, indicating a potentially equipment or service bundle linked to security provisions. Key differentiators include the option-driven quantity flexibility, and the requirement for formalized acceptance of ATCs and Terms prior to submission.
Technical Specifications & Requirements
- Option clause: Up to 25% increase in ordered quantity during contract, at contracted rates; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Delivery trigger: Final delivery date aligned to last date of original delivery order; extended period may be added under option clause.
- Design approvals: Post-award, submit Detailed Design Drawings within 5 days; buyer to approve or list modifications within 5 days; supply must conform to approved drawings.
- ATC compliance: Acceptance of all Buyer Added Terms & Conditions and ATCs required; communications to be in the name of Commandant, Military Hospital Khadki, Pune.
- Pre-bid interaction: Participation is encouraged to discuss variation/customization.
- BOQ: Total 5 items; specific quantities/units not disclosed.
Terms, Conditions & Eligibility
- Acceptance requirement: Undertaking to accept all Scope of Service Terms, ATCs, and bid conditions.
- Delivery terms: Delivery schedule linked to approved drawings; extension allowed without LD for buyer-approved delays.
- Communications: All bid communications/addressing must reference the bid number and be directed to the Commandant, Military Hospital Khadki, Pune.
- Financial standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking of good standing.
- Pre-bid interactions: Attend pre-bid session to discuss variations; documented confirmations may be required for disqualification avoidance.
Key Specifications
-
Quantity variation: 25% up/down at contracted rates
-
Delivery period: calculated extension with minimum 30 days
-
Design approval: Detailed Drawings due within 5 days of award
-
ATC compliance: acceptance of all buyer terms and conditions
-
Pre-bid interaction: variation discussion required
-
BOQ: 5 items; exact quantities not disclosed
Terms & Conditions
-
Option clause enabling 25% quantity variation at contract rates
-
Mandatory Detailed Design Drawings submission within 5 days of award
-
Acceptance of all Buyer Added Terms & Conditions and ATCs
Important Clauses
Payment Terms
Not specified in provided data; bidders should seek clarification during pre-bid interaction
Delivery Schedule
Delivery period starts after original delivery order; extended by option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; procurement terms indicate potential LD avoidance if buyer delays design approval
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide formal undertaking
-
Acceptance of all Scope of Service Terms and ATCs
-
Ability to submit Detailed Design Drawings within 5 days of award
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-8654589.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Display Board of Departments
Size 15 x 66 inch, Acrylic 5mm Sheet direct UV Print, Aluminium Frame, LED Light sufficeint to give brightness outside, Powerful choke to give brightness, including installation, one year maintenance and warranty for LED Lights
ACP Board 33 mm Direct UV Print for Direction
Size 96 x 16 Inch, ACP Sheet, Both side stand with install handign with fabrication on spot, UV Vinyl, Instation
Aluminium Frame LEB Board for Direction for Lift
Size A5, Viny Sheet Print, Aluminium Frame 5mm
Foam Board for Feedback
Size A5, 3mm Foam Sheet with UV Print, Installation
Aluminium Frame LED Board at Pillars of Central Hall
Size 60 x 30 Inch, Vinyl Sheet Print, Aluminium Frame 5mm, Installation
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Display Board of Departments | Size 15 x 66 inch, Acrylic 5mm Sheet direct UV Print, Aluminium Frame, LED Light sufficeint to give brightness outside, Powerful choke to give brightness, including installation, one year maintenance and warranty for LED Lights | 24 | pieces | kumarsrees | 60 | |
| 2 | ACP Board 33 mm Direct UV Print for Direction | Size 96 x 16 Inch, ACP Sheet, Both side stand with install handign with fabrication on spot, UV Vinyl, Instation | 40 | pieces | kumarsrees | 60 | |
| 3 | Aluminium Frame LEB Board for Direction for Lift | Size A5, Viny Sheet Print, Aluminium Frame 5mm | 20 | pieces | kumarsrees | 60 | |
| 4 | Foam Board for Feedback | Size A5, 3mm Foam Sheet with UV Print, Installation | 35 | pieces | kumarsrees | 60 | |
| 5 | Aluminium Frame LED Board at Pillars of Central Hall | Size 60 x 30 Inch, Vinyl Sheet Print, Aluminium Frame 5mm, Installation | 4 | pieces | kumarsrees | 60 |
Required Documents
undertaking of financial standing (not under liquidation/bankruptcy)
acceptance of Scope of Service Terms, ATCs and Buyer Added ATC
Detailed Design Drawings submissions within 5 days of award
communications addressed in the name of Commandant, Military Hospital Khadki, Pune
any pre-bid interaction attendance confirmation
Reverse Auction Schedule
Start
03-Jan-2026, 12:00 pm
End
05-Jan-2026, 12:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AIRNIC INFRA PRIVATE LIMITED Under PMA | - | 26-12-2025 15:18:49 | |
| 2 | ASHTAVINAYAK ENTERPRISES Under PMA | - | 27-12-2025 10:28:27 | |
| 3 | NARAYANEE AGENCIES Under PMA | - | 27-12-2025 10:29:55 | |
| 4 | OZONE TRADERS Under PMA | - | 25-12-2025 15:47:58 | |
| 5 | RAKESH ARTS Under PMA | - | 29-12-2025 09:26:40 | |
| 6 | SHIVAM ENTERPRISES Under PMA | - | 27-12-2025 11:03:10 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | NARAYANEE AGENCIES(MSE,MII) Under PMA Winner | ₹5,92,840 | Item Categories : Display Board of Departments,ACP Board 33 mm Direct UV Print for Direction,Aluminium Frame LEB Boar |
| L2 | ASHTAVINAYAK ENTERPRISES (MSE,MII) Under PMA | ₹7,01,481 | Item Categories : Display Board of Departments,ACP Board 33 mm Direct UV Print for Direction,Aluminium Frame LEB Boar |
| L3 | SHIVAM ENTERPRISES (MSE,MII) Under PMA | ₹7,14,024 | Item Categories : Display Board of Departments,ACP Board 33 mm Direct UV Print for Direction,Aluminium Frame LEB Boar |
🎉 L1 Winner
NARAYANEE AGENCIES(MSE,MII) Under PMA
Final Price: ₹5,92,840
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for security equipment tender in Pune Khadki 2025
Bidders should confirm acceptance of all Scope of Service Terms and ATCs, submit an undertaking of financial standing, and participate in the pre-bid interaction. Prepare Detailed Design Drawings within 5 days of award and address communications to Commandant, Military Hospital Khadki, Pune. Ensure 25% quantity variation capability is reflected in pricing.
What documents are required to participate in Khadki hospital tender 2025
Submit a GST certificate, PAN card, experience certificates, financial statements, EMD/Security deposit, technical compliance certificates, and OEM authorizations where applicable. Include an undertaking of non-bankruptcy and provide acceptance of all buyer terms and ATCs to avoid disqualification.
What is the delivery extension formula in this Pune tender 2025
Delivery extension follows: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. If original delivery is under 30 days, the extension equals the original period, and the buyer may extend up to the original delivery period.
What are the pre-bid interaction requirements for Khadki security tender
Bidders must attend the pre-bid interaction to discuss variations and customization. Documentation from the session may be required for bid submission. Ensure all communications reference the bid and are addressed to Commandant, Military Hospital Khadki, Pune.
What are the post-award design drawing requirements for this tender
Within 5 days of award, submit Detailed Design Drawings. The buyer will approve or provide a list of modifications within 5 days. Supply must adhere to approved drawings; delays in buyer approval may shift the delivery timeline without penalty.
What is required to prove bidder financial standing for this procurement
Submit an undertaking that the bidder is not under liquidation, receivership, or bankruptcy. Provide supporting financials if requested and ensure the bid includes all requested declarations to maintain eligibility.
How to ensure ATC compliance for the Military Hospital Khadki tender
Include explicit acceptance of all Buyer Added Terms & Conditions and ATCs in the bid. Confirm communications and undertakings are addressed to the Commandant, Military Hospital Khadki, Pune, with date and bid reference.
What is the BOQ status and how to prepare for it in this tender
The BOQ comprises 5 items; exact quantities and units are not disclosed. Prepare a flexible pricing approach to cover potential variations and confirm itemization during pre-bid discussions to align with buyer expectations.
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Documents 4
GeM-Bidding-8654589.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS