Hqids Department Of Military Affairs Window AC Repair & Overhaul Outsourcing 2026 Rajasthan
Bid Publish Date
31-Oct-2026, 11:18 am
Bid End Date
05-Nov-2026, 12:00 pm
Value
₹10,76,569
Location
Progress
Key Highlights
- • Explicit 50% quantity/duration variation allowed under ATC prior to contract issuance
- • Window Air Conditioner repair and overhauling service for INS NEELKANTH maintenance
- • No BOQ items listed; service-centric procurement with potential flexibility
- • 45–60 day execution window not specified; contingent on ATC specifics
- • IS/ISQ standards not mentioned; verify OEM/brand preferences in ATC
- • EMD details not disclosed; verify requirement in uploaded ATC
- • Location unspecified; procurement for military facility upkeep under Department Of Military Affairs
Tender Overview
Organization: Hqids under the Department Of Military Affairs seeks outsourced maintenance for Window Air Conditioners including Green AC (DFM) used on Buyer Premises. Estimated value: ₹1,076,569. Tender covers repair and overhauling services for AC units tied to INSVEELKANTH maintenance context. No BOQ items reported, indicating a potentially service-only maintenance engagement rather than hardware supply. A notable differentiator is the explicit ATC allowing up to 50% variation in contract quantity or duration prior to award, enabling flexible scope adjustments. This tender requires careful interpretation of the uploaded ATC document for the exact terms. The opportunity arises under government procurement for military-related facility upkeep, with emphasis on ongoing servicing rather than new installations.
Technical Specifications & Requirements
- Product/Service: Repair and Overhauling Service – Window Air Conditioners including Green AC (DFM)
- Scope: Outsourced maintenance and servicing of air conditioning units at buyer premises; no listed BOQ items suggests a service contract with variable quantities subject to ATC terms
- Estimated contract value: ₹1,076,569; EMD not disclosed in data; contract duration/delivery not specified
- Compliance expectations: ATC terms indicate quantity/duration flex up to 50%; bidders should review uploaded ATC for precise conditions and any OEM/brand preferences
- Context: Maintenance for INS V NEELKANTH related occupancy areas; focus on reliability, uptime, and preventive maintenance
Terms, Conditions & Eligibility
- Variation rights: 50% up/down in quantity or duration before contract issuance; post-award variation up to 50% with service provider consent
- EMD: Not specified in available data; bidders should verify via ATC/document
- Documentation: Review uploaded ATC for required technical and financial documents; ensure alignment with defense procurement standards
- Delivery & payment: Not explicitly stated; ATC governs execution; bidders must obtain exact terms from tender documents
- Penalties/Warranty: Not detailed in current data; to be confirmed in ATC and contract terms
Key Specifications
-
Product/service: Repair and Overhauling Service – Window Air Conditioners including Green AC (DFM)
-
Scope: Outsourced maintenance at buyer premises; no BOM/BOQ quantities
-
Estimated value: ₹1,076,569
-
Variation rights: 50% up/down before contract issuance and up to 50% after, with consent
-
Delivery expectations: Not specified in data; rely on ATC for schedules
-
Certifications/standards: To be confirmed via ATC; check OEM/brand alignment
Terms & Conditions
-
EMD amount and exact payment terms require cross-checking ATC
-
Pre-award quantity/duration flexibility up to 50%
-
Delivery schedule and penalties to be disclosed in ATC/contract
-
Review vendor eligibility and required experience in similar maintenance contracts
Important Clauses
Payment Terms
Details on milestone payments and any advance; verify from ATC
Delivery Schedule
Delivery timelines tied to maintenance cycles; to be defined in ATC
Penalties/Liquidated Damages
LD provisions, if any, to be specified in contract/ATC
Bidder Eligibility
-
Experience in window AC repair/overhaul services for government/defense facilities
-
Financial capacity to handle ~₹1.08 million contract value
-
Compliance with GST, PAN, and OEM authorizations as required by ATC
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
538
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair and Overhauling Service - Window Air Conditioner Including Green Ac (DFM); OUTSOURCING FOR HIRING OF SERVICES FOR MAINTENANCE & SERVICING OF INSV NEELKANTH; Yes; Buyer Premises
Delivery Details
Delivery Locations
1
Delivery Cities
South Andaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South Andaman | South Andaman | - | - | 8 | - | - |
Authority Records
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Documents 7
GeM-Bidding-10107867.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar window AC repair/overhaul services
Financial statements (audited; last 2 years)
EMD submission proof (if applicable per ATC)
Technical bid documents detailing maintenance capabilities
OEM authorizations or service provider certifications (if required by ATC)
Frequently Asked Questions
How to bid for window AC repair outsourcing tender in defense facilities?
Bidders must review the uploaded ATC for exact eligibility and documentation. Provide GST, PAN, experience in similar government maintenance, financial statements, and OEM authorizations if required. Ensure compliance with 50% variation pre- and post-award and submit technical and financial bids as per ATC guidelines.
What documents are required for defense AC maintenance tender in 2026?
Submit GST certificate, PAN, 2 years of audited financials, experience certificates for similar repair/overhaul work, technical bid detailing capabilities, and OEM authorizations if specified. EMD proof, if mandated by ATC, must accompany the bid with the proper format.
What are the technical specifications for window AC service tender?
Specific specs are not listed; refer to ATC for repair/overhaul scope, green AC (DFM) inclusion, and OEM or brand preferences. Expect maintenance intervals, uptime guarantees, and preventive maintenance requirements to be defined in the ATC.
When is the delivery schedule for INS NEELKANTH AC maintenance?
Exact delivery timelines are not disclosed in the basic data; the ATC will specify maintenance cadence, response times, and period-based service windows. Prepare to align with preventive maintenance/onsite service visits per contract terms.
What are the payment terms for the defense AC service contract?
Payment terms are detailed in the ATC/contract. Typical defense service contracts include milestone payments or post-delivery settlement; confirm whether an advance is allowed and the credit period, commonly 30 days post-invoice, in the ATC.
What is the EMD requirement for this tender?
EMD details are not visible in the basic data; bidders must verify the exact amount and mode (DD/online) in the uploaded ATC. Ensure timely submission to meet prequalification criteria.
How can bidders verify OEM requirements for window AC maintenance?
Check the ATC for OEM authorizations or preferred brands. If OEM-certified service is required, obtain manufacturer authorization letters and ensure technicians hold OEM-trained credentials before submission.
What is the scope variation allowed before contract issuance?
The buyer allows up to 50% increase or decrease in contract quantity or duration before issuance, and up to 50% post-issuance with consent. Bidders should plan for flexible resource allocation accordingly.