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Eastern Coalfields Limited OTR Tyres Tender 2025 Coal India Limited Procurement 1 Year Experience

Bid Publish Date

14-Dec-2025, 1:13 pm

Bid End Date

12-Jan-2026, 1:00 pm

Value

₹77,286

Location

BARDHAMAN , WEST BENGAL

Latest Corrigendum Available

Progress

Issue14-Dec-2025, 1:13 pm
Corrigendum05-Jan-2026
AwardPending
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Quantity

4

Category

OTR Tyres (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/brand provenance required for OTR Tyres (V2) category
  • • 1 year government procurement experience for bidder or OEM
  • • Warranty: 1 year from final acceptance; OEM warranty certificates mandatory
  • • Service network: established India-wide service centers; installation/training support
  • • Delivery flexibility: 25% quantity variation with pro-rated delivery timeline rules

Tender Overview

Eastern Coalfields Limited, under Coal India Limited, invites bids for OTR Tyres (V2) with an estimated value of ₹77,286.12. The procurement scope is limited to the supply of Goods (OTR tyres), with a 25% quantity swing allowed during contract placement and currency. The contract emphasizes OEM/brand provenance, delivery terms tied to orders, and post-installation service readiness. The award hinges on bidder compliance with eligibility, warranty, and after-sales support, with a focus on reliable service coverage across Indian service centres. This tender requires demonstrated experience in supplying similar Category Products to central/state government bodies and a defined warranty framework, including installation/commissioning where applicable.

Technical Specifications & Requirements

  • Product category: OTR Tyres (V2); no detailed line-item BOQ provided.
  • Quantity flexibility: up to 25% increase/decrease at contract award and during currency, at contracted rates.
  • Experience requirement: bidder or OEM must have regularly manufactured and supplied similar products to government bodies for 1 year before bid opening; provide contracts as evidence.
  • Warranty: 1 year warranty from final acceptance or after installation/commissioning; OEM warranty certificates required at delivery; after-sales service with established Indian service centers; service locations proximity data to consignee destinations.
  • Delivery & scope: scope is strictly supply of goods; delivery schedule linked to order dates; option clause impacts delivery timelines.
  • GST caveat: bidder bears GST applicability; reimbursement as actuals or permitted rates up to quoted GST percentage.
  • Documentation: ensure all requested certificates and OEM authorizations are uploaded with bid; non-submission risks rejection.

Terms, Conditions & Eligibility

  • EMD/financial standing: no explicit EMD amount listed; bidder must avoid liquidation or court proceedings and upload an undertaking.
  • Warranty/after-sales: minimum 1 year warranty; ensure installation/training/troubleshooting capability and provide nearby service centers.
  • Delivery terms: delivery period linked to orders; option clause allows quantity adjustment up to 25% with calculated time extension rules.
  • Experience criteria: minimum 1 year government supply experience; provide related contracts for supporting years.
  • Scope & payment: scope is goods-only; payment terms not specified; GST handling to be borne by bidder with final rates.
  • Certificates: ensure submission of all required documents; missing certificates may lead to rejection.

Key Specifications

    • Product category: OTR Tyres (V2); no detailed BOQ items provided
    • Quantity flexibility: up to 25% increase/decrease at contract award and during currency
    • Experience: minimum 1 year supply to government bodies; provide contract copies
    • Warranty: 1 year, from final acceptance or post-installation; OEM warranties required
    • Service: established Indian installation, commissioning, training, troubleshooting, maintenance network
    • GST: bidder bears applicable GST; reimbursement as actuals or capped by quoted rate

Terms & Conditions

  • 25% quantity variation right during contract and currency

  • 1 year warranty with OEM certificates required

  • 1 year government-sector supply experience with contract evidence

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or up to quoted rate; no explicit advance noted

Delivery Schedule

Delivery period tied to last date of original delivery order; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; ensure compliance with delivery and warranty to avoid penalties

Bidder Eligibility

  • 1 year government/Govt-PSU supply experience with relevant tyres

  • No active liquidation or court receivership; attach undertaking

  • OEM authorization or reseller-backed proof of supply capability

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Closed: 1 January 2026
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Navsari Agricultural University OTR Tyres Tender Bharuch Gujarat 2025 - Q3 Purchase for OTR Tyres

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BHARUCH, GUJARAT

Posted: 4 December 2025
Closed: 15 December 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates verifying 1 year government supply experience

4

Contract copies of similar supplies to Central/State Govt/PSU

5

OEM authorization certificates

6

Warranty certificates and after-sales service details

7

Delivery/service centre locations near consignee destinations

8

Any certificates requested by buyer terms (as applicable)

Corrigendum Updates

1 Update
#1

Update

05-Jan-2026

Extended Deadline

12-Jan-2026, 1:00 pm

Opening Date

12-Jan-2026, 1:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for OTR tyres tender in India 2025 with government experience

Bidders must demonstrate 1 year of government supply experience, provide contract copies, OEM authorization, and warranty certificates. Ensure GST compliance, and upload installation/training support details. The bid requires goods-only supply with a 25% quantity variation right at contract and during currency, plus service capability data.

What documents are required for OTR tyres procurement in coal sector

Submit GST certificate, PAN, 1-year government supply contracts, OEM authorization, warranty documents, installation/training service details, and service-center locations near consignee destinations. Provide evidence of prior similar supply to Central/State Govt or PSUs, with year-wise contracts.

What are the warranty and after-sales requirements for tyres tender

Warranty: 1 year from final acceptance or after installation; OEM warranty certificates must be provided at delivery. Ensure established service network in India for installation, troubleshooting, maintenance; list service centers near consignee locations in bid.

When is the delivery period and how is the 25% quantity variation applied

Delivery follows the last date of the original delivery order. If the option clause is exercised, additional time equals (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend delivery up to the original delivery period.

What are the key eligibility criteria for OTR Tyres V2 tender

Eligibility requires 1 year government/procurement experience, non-liquidation status, ability to supply tyres to government bodies, and OEM authorization. Submit contracts demonstrating annual quantity for each year; ensure GST handling aligns with tender terms.

How to verify GST implications for the OTR tyres bid in 2025

Bidder bears GST; GST reimbursement will be as per actuals or applicable rates, capped by the quoted GST percentage. Verify current GST rates and include correct GST in the bid price. Prepare an undertaking on tax compliance and pass-through to consignee as required.

What are the submission requirements for OEM certification in this tender

Submit OEM authorization certificates or formal supplier backed by OEM. Include installation, commissioning, training and maintenance service documents, with details of service centers and technical support coverage across India. Ensure OEM reliability is verifiable with references.

Is there a 25% quantity variation right for this procurement

Yes, the buyer reserves the right to vary quantity up to 25% at contract placement and during currency at contracted rates. The extension of delivery time follows the specified formula with a minimum of 30 days; ensure plans accommodate potential quantity changes.