Hospitality And Protocol Department Jammu and Kashmir Wooden Furniture Tender 2026 - 25% Quantity Variation & Detailed Design Drawings
Bid Publish Date
12-Oct-2026, 6:16 pm
Bid End Date
22-Oct-2026, 7:00 pm
Location
Progress
Key Highlights
- • 25% quantity variation permitted during contract placement and currency, with calculated additional delivery time
- • Requirement to submit Detailed Design Drawings within 5 days of contract award and obtain Buyer approval
- • Obsolescence risk clause: offered furniture must have at least 2 years residual market life
- • GST handling clarified: reimbursement as actuals or capped by quoted rate
- • Scope includes supply, installation, testing, commissioning, and operator training
- • Turnover criteria: minimum average annual turnover over last 3 years as per bid document
Tender Overview
The procuring entity is the Hospitality And Protocol Department Jammu And Kashmir seeking procurement of Wooden Shelf / Case / Rack / Credenza / Modular Storage and related seating furniture under a single bid. The scope includes supply, installation, testing, commissioning, and operator training, with optional quantity variation up to 25% at contracted rates. A 5-day design approval window is mandated post-award; if approvals lag, delivery timelines are adjusted accordingly. The bid requires bidders to demonstrate non-liquidation status and ongoing market life for offered products, with GST duties handled by the supplier. The tender emphasizes compliance with approved drawings and dynamic delivery planning tied to schedule changes. The procurement aims to modernize hospitality/storage furniture without end-of-life risk, aligning with office or guest area requirements.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing, Commissioning of goods and training of operators; statutory clearances if any.
- Delivery flexibility: Option to increase/decrease quantity up to 25%; extended delivery time calculated as (additional quantity ÷ original quantity) × original period, minimum 30 days.
- Design approvals: Submit Detailed Design Drawings within 5 days of award; Buyer to approve or request modifications within 5 days; delays in approval adjust delivery without LD.
- Financials & eligibility: Bidders must not be under liquidation or bankruptcy; minimum turnover criteria (exact figures referenced in bid document) and GST considerations apply; GST reimbursed as actuals or capped by quoted rate.
- Quality/obsolescence: Offered items must have a minimum 2 years residual market life and not be End-of-Life by OEM within that period.
- Delivery context: Scope includes installation and operator training; ensure compliance with any local statutory requirements.
Terms, Conditions & Eligibility
- EMD/guarantees: Not specified in data; bidders should refer to terms and submit as applicable.
- Delivery timeline: Delivery period linked to last date of original delivery order with option-driven extensions; minimum 30 days.
- Bidder checks: Bidder must demonstrate non-liquidation status and provide undertaking.
- GST handling: Supplier bears GST; reimbursement governed by actuals or quoted rate.
- Turnover requirement: Average annual turnover over last 3 years as specified in bid document.
- Scope of work consistency: All bid prices to cover supply, installation, testing, commissioning, and operator training.
- Warranty/maintenance: Not explicitly specified; refer to detailed terms in bid document.
Key Specifications
-
Product category: Wooden Shelf / Case / Rack / Credenza / Modular Storage and related furniture
-
Scope: Supply, Installation, Testing, Commissioning, Operator Training
-
Delivery flexibility: 25% quantity variation, minimum 30 days additional time
-
Design approvals: 5-day submission and 5-day buyer response window
-
Quality: minimum 2 years residual market life; not End-of-Life by OEM
-
GST: supplier-borne with reimbursement per actuals or quoted rate
-
Turnover: three-year average turnover requirement as per bid document
Terms & Conditions
-
Option clause permits ±25% quantity variation during contract
-
Detailed Design Drawings must be approved within 5 days of award
-
Delivery period adjusts for approval delays with no liquidated damages
-
GST treated by supplier; reimbursement either actuals or quoted rate
-
Minimum 2 years residual market life for offered items
Important Clauses
Delivery Schedule
Delivery extends beyond original period only if option clause is exercised, minimum 30 days
Design Approval
Submit Detailed Design Drawings within 5 days; buyer responses within 5 days
Turnover Requirement
Bidder must meet minimum average annual turnover over the last 3 financial years as per bid document
Bidder Eligibility
-
Non-liquidation status (no bankruptcy or receivership)
-
Minimum 3-year turnover requirement as per bid document
-
Not obsolete in market with at least 2 years residual life
Tender Data
Bid Details
Quantity
120
Category
Wooden Shelf / Case / Rack / Credenza / Modular Storage (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
50
Past Performance
50 %
Warranty Period
2 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Wooden Shelf / Case / Rack / Credenza / Modular Storage (V2) (Q2) , Chair or Bench or Stool (Handicraft) (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
15-10-2026 12:00:00
Pre-Bid Venue
MEETING HALL SECRETRAIT OFFICE JAMMU
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jammu
Delivery Pincodes
180001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sahil Manhas | 180001,Civil Secretriat , Jammu. | Jammu | Jammu And Kashmir | 180001 | 20 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-10023766.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Audited financial statements for last 3 years to establish turnover
Experience certificates for similar wooden furniture supply/installation
Technical bid documents and OEM authorizations (if applicable)
Undertaking confirming non-liquidation status
Any design drawings and approvals related to Detailed Design Drawings as required
Bid security or EMD documentation as per terms
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for wooden furniture tender in Jammu and Kashmir 2026
To participate, provide GST registration, PAN, audited turnover for the last 3 years, and experience certificates for similar wooden furniture projects. Submit Detailed Design Drawings within 5 days of award, with approval delays not attracting LD. Ensure turnover meets minimum criteria and Bidders maintain non-liquidation status.
What documents are required for Hospitality Department furniture bid in JK
Submit GST certificate, PAN, audited financial statements, experience certificates, OEM authorizations if applicable, design drawings for approvals, and bid security/EMD as per terms. Include technical bid documents showing compliance with scope: supply, installation, testing, commissioning, and operator training.
What are the delivery terms for quantity variation in JK furniture tender
The contract allows ±25% quantity variation at the time of order and during the currency. Additional delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; delivery period extends accordingly without LD for approval delays.
What standards or life-cycle requirements exist for furniture in this JK tender
Offered items must have at least 2 years residual market life and must not be End-of-Life by the OEM within that period. The tender emphasizes design approvals and ongoing market availability to avoid obsolescence risk.
How is GST handled for the JK Hospitality furniture procurement
GST is the supplier's responsibility; reimbursement will be based on actual GST or the quoted GST rate, whichever is lower, subject to the tender's terms. Ensure GST compliance documentation is ready for submission.
What is the scope of supply in the JK furniture tender
Scope includes supply, installation, testing, commissioning of goods, and training of operators. The bid must cover all cost components; statutory clearances, if any, are required to complete the installation and commissioning process.