Directorate Of Sports And Youth Welfare Assam Event Management Tender Kamrup Assam 2026 - Theme Based Events & Venue Coordination 3-Day
Progress
Tender Overview
The Directorate Of Sports And Youth Welfare Assam invites bids for National-level Event/Exhibition Management services in Kamrup, Assam. The procurement covers three days of theme-based events including conceptualization, planning, coordination, staffing, and venue development with participation arrangements. Estimated value is ₹4,000,000. The BOQ lists zero items, indicating a broad service scope rather than discrete financial line items. A 25% quantity or duration variation clause is applicable, enabling scope adjustments with consent. This tender emphasizes end-to-end event management for a buyer premise, aligning with government procurement norms in Assam.
Technical Specifications & Requirements
- Service category: Event/ Seminar/ Workshop/ Exhibition/ Expo Management (National scope) with focus on Theme Based Events.
- Core activities: Conceptualization and Planning, Coordination and Staffing, Venue Development, and Participation arrangements.
- Delivery window: multi-day event across a three-day schedule at the specified venue in Kamrup, Assam.
- Scope interpretation: Since no BOQ items are defined, bidders should align proposals to the stated SOW in bid documents, ensuring seamless event flow, stakeholder coordination, and risk management.
- Eligibility context: Tender is aligned to government event management standards and requires compliance with the buyer’s bid documents; no product-specific technical standards are listed in the provided data.
Terms, Conditions & Eligibility
- Variation clause: Buyer may increase/decrease contract quantity or duration up to 25%; post-issuance limit remains at 25%.
- scope verification: SOW and ATC documents specify the full scope; bidders must review enclosed bid attachments for detailed requirements.
- Financials: Estimated value is ₹4,000,000; EMD not disclosed in the data provided.
- BOQ: No items available; procurement is based on service-based deliverables rather than itemized goods.
- Documentation: Submit as per bid documents; ensure compliance with government procurement terms and conditions for event management services in Assam.
Key Specifications
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- Service category: Theme Based Events management at a government-level event
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- Duration: three days; venue development and staffing included
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- Scope: Conceptualization, Planning, Coordination, Staffing, Venue Development, Participation arrangements
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- Value indicator: ₹4,000,000 estimated contract value
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- Documentation: Review bid attachments for ATC/SOW specifics; no discrete BOQ items
Terms & Conditions
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Variation right: 25% change in quantity or duration
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Review SOW and ATC documents for full scope
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No BOQ items; service-based procurement
Important Clauses
Payment Terms
Not specified in data; payment terms to be defined in bid documents and contract
Delivery Schedule
Three-day event window; exact dates to be confirmed in contract and bid documents
Penalties/Liquidated Damages
Not specified in data; check bid documents for LD or performance bonds
Bidder Eligibility
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Experience in national-level event/venue management
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Financial stability to support a ₹4,000,000 contract
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Compliance with government procurement norms and bid document terms
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | DALTA TRADE AND COMMUNICATIONS Under PMA | 19-08-2026 18:44:53 | |
| 2 | DTD TRADE & AGENCIES Under PMA | 20-08-2026 18:43:21 | |
| 3 | Kamrup Metro Catering and Hospitality Services LLP Under PMA | 20-08-2026 19:04:35 | |
| 4 | MEDIA UNLIMITED Under PMA | 20-08-2026 14:24:03 | |
| 5 | RATAN DIGITAL AGENCY Under PMA | 20-08-2026 01:45:26 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | MEDIA UNLIMITED Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L2 | DTD TRADE & AGENCIES( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L3 | DALTA TRADE AND COMMUNICATIONS( MSE Social Category:OBC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L4 | Kamrup Metro Catering and Hospitality Services LLP Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Conceptualization and Planning, Coordination and Staffing, Venue Development, Participation arrangements; Buyer premise; Three day
Delivery Details
Delivery Locations
1
Delivery Cities
Kamrup Metro
Delivery Pincodes
781006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anup Kr Das | 781006,Rudra Singha Sports Complex, GNRC Hospital Road | Kamrup Metro | Assam | 781006 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9736358.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Registration certificate
PAN card
Experience certificates in event/venue management
Financial statements or solvency proof
EMD/Security deposit documents (as per bid documents)
Technical bid submission detailing SOW compliance
OEM authorizations or vendor registrations (if applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the event management tender in Kamrup Assam 2026?
Bidders must review bid documents, submit GST and PAN, provide experience certificates, financial statements, and EMD as specified; ensure alignment with the SOW covering conceptualization, staffing, venue development, and participation arrangements for the three-day event.
What documents are required for the Assam sports event procurement in 2026?
Submit GST registration, PAN card, experience certificates in event management, financial statements, EMD documents, technical bid detailing SOW compliance, and any OEM authorizations; refer to bid attachments for ATC and scope specifics.
What are the key technical requirements for this Assam event tender?
Key requirements include end-to-end event management services: concept development, planning, coordination and staffing, venue development, and participation arrangements for a three-day event; no BOQ-based itemization is provided.
When is the variation clause applicable for contract quantity in this tender?
The buyer may vary contract quantity or duration up to 25% at the time of contract issuance and may again adjust by 25% post-issuance with supplier consent, affecting scope and value.
What is the estimated contract value for the Assam event management procurement?
The estimated value is ₹4,000,000; bidders should prepare proposals that cover venue development, staffing, coordination, and participation management within this budget.
What delivery timeline is specified for the three-day event in Assam?
The contract envisions a three-day event at the Kamrup venue; exact dates will be finalized in the contract and bid documents, with delivery and setup preceding and during those days.
What standards or certifications are required for the Assam event bid?
No explicit technical standards are listed in the provided data; bidders should comply with standard government event management practices and submit required technical bid documents as per bid attachments.
How to ensure eligibility for national-level event management procurement in Assam?
Demonstrate prior national-level event management experience, financial stability, GST registration, and compliance with bid documentation; align proposals to the SOW including conceptualization, staffing, and venue development.