Indian Army Department of Military Affairs Tender for Heated Jacket, Heated Socks, Waffle Making Machine & Related Supplies 2026
Bid Publish Date
12-Oct-2026, 12:07 pm
Bid End Date
22-Oct-2026, 1:00 pm
Value
₹65,204
Progress
Key Highlights
- • OEM authorization required for all items
- • Past experience: minimum 3 years in the same item within the region
- • Local service center details must be provided
- • Option clause permits up to 25% quantity variation at contract rates
- • Pre-bid meeting is mandatory
- • Delivery period recalculation based on original/extended period with minimum 30 days
- • Items include heated clothing, waffle maker, engine oil, and consumables
- • No explicit EMD amount disclosed in tender data
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a multi-item procurement across eight items including heated jackets, heated socks, a waffle making machine, 0W30 engine oil, toilet paper, HB strip, Parshuram painting, and room freshener. Estimated value is ₹65,204.00. The scope covers basic consumables and niche equipment with OEM authorization requirements and local service support. A pre-bid meeting is mandatory, and bidders must demonstrate past regional experience in similar items over the last three years. An option clause allows quantity variations up to 25% at contracted rates, with delivery timelines computed from the original order.
Technical Specifications & Requirements
No explicit technical specs are stated within the tender text; however, the BOQ lists eight items with undefined quantities, suggesting a broad, itemized requirement. In addition to the listed items, bidders should prepare for OEM authorization, past regional experience (3 years), and local service center details. The terms require the supplier to provide items without extra charge in some cases and to comply with the option-driven quantity adjustments. The absence of detailed standards implies bidders should seek clarifications and ensure alignment with any implicit military procurement norms.
Terms, Conditions & Eligibility
Key terms include an option clause enabling up to 25% quantity variation, and the delivery period timing is recalculated from the original delivery date. The contract demands OEM authorization, and proof of past experience in the same item within the region for the last three years plus local service center details. Pre-bid meeting is mandatory. Bidders should be prepared for potential price adjustments within the specified variation window and adhere to all buyer-added terms.
Key Specifications
-
Product/service names: heated jacket, heated socks, waffle making machine, 0W30 engine oil, toilet paper, HB strip, Parshuram painting, room freshner
-
Quantities: not specified in BOQ
-
Estimated value: ₹65,204.00
-
Experience: 3 years in region for same item
-
Standards/certifications: OEM authorization required
-
Delivery conditions: option for 25% quantity variation; delivery window tied to original/delivered orders
-
Warranty/after-sales: not explicitly stated; require OEM service details
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Testing/quality: not specified; bidders to align with standard military procurement norms
Terms & Conditions
-
Option clause allowing up to 25% quantity variation at contracted rates
-
Mandatory pre-bid meeting and OEM authorization for all items
-
Past regional experience requirement (3 years) and local service center details
Important Clauses
Payment Terms
No specific payment terms provided; bidders should await purchaser's terms post-award.
Delivery Schedule
Delivery period to start from last date of original delivery order; extended time calculated by (additional quantity/original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; ensure clarity on LD provisions during contract negotiation.
Bidder Eligibility
-
Experience in supplying similar items within the region for at least 3 years
-
OEM authorization for all tender items
-
Demonstrable local service center capability and after-sales support
Tender Data
Bid Details
Quantity
33
Category
Heated Jacket
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Heated Jacket , Heated Socks , Waffle Making Machine , 0 W 30 Engine Oil , Toilet Paper , HB Strip , Parshuram Painting , Room Freshner
Pre-Bid & Qualification
Pre-Bid Date
13-10-2026 11:00:00
Pre-Bid Venue
Leh
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
LEH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LEH | LEH | - | - | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-10019398.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Heated Jacket
Heated Jacket
Heated Socks
Heated Socks
Waffle Making Machine
Waffle Making Machine
0 W 30 Engine Oil
0 W 30 Engine Oil
Toilet Paper
Toilet Paper
HB Strip
HB Strip
Parshuram Painting
Parshuram Painting
Room Freshner
Room Freshner
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Heated Jacket | Heated Jacket | 2 | nos | 16gem_team4 | 15 | |
| 2 | Heated Socks | Heated Socks | 2 | nos | 16gem_team4 | 15 | |
| 3 | Waffle Making Machine | Waffle Making Machine | 1 | nos | 16gem_team4 | 15 | |
| 4 | 0 W 30 Engine Oil | 0 W 30 Engine Oil | 16 | ltr | 16gem_team4 | 15 | |
| 5 | Toilet Paper | Toilet Paper | 6 | roll | 16gem_team4 | 15 | |
| 6 | HB Strip | HB Strip | 1 | nos | 16gem_team4 | 15 | |
| 7 | Parshuram Painting | Parshuram Painting | 1 | nos | 16gem_team4 | 15 | |
| 8 | Room Freshner | Room Freshner | 4 | nos | 16gem_team4 | 15 |
Categories
14
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for the last 3 years in region
Financial statements or turnover proof
OEM authorization certificates for each item
Technical bid conforming to listed items
Local service center details and contact information
Any additional documents as per buyer's conditions
Frequently Asked Questions
How to bid for Indian Army heated jacket tender in 2026?
To bid, ensure OEM authorization for each item, provide 3-year regional experience proof, and submit required documents (GST, PAN, financials, service center details). Prepare for a mandatory pre-bid meeting and note the 25% quantity variation option. Delivery terms align with original delivery date; confirm with the buyer.
What documents are required for Army procurement of mixed items?
Submit GST, PAN, and financial statements; provide OEM authorizations for all eight items, regional experience certificates, and details of local service centers. Include technical bid documents and any item-specific compliance certificates requested by the buyer.
What is the scope of the 25% quantity variation clause?
The purchaser may increase or decrease order quantities up to 25% at contracted rates, both at initial award and during the contract period. Delivery modifications are calculated by (increased quantity/original quantity) × original delivery period with a minimum 30 days.
When is mandatory pre-bid meeting for this Army tender?
The buyer specifies that a pre-bid meeting is mandatory. Attendees should bring company credentials, OEM authorizations, regional experience docs, and questions about item-specific qualifications to ensure alignment with the eight-item scope.
What items are included in the BOQ for this Army procurement?
The tender lists eight items: heated jacket, heated socks, waffle making machine, 0W30 engine oil, toilet paper, HB strip, Parshuram painting, and room freshner. Quantities are not disclosed in the BOQ and require clarification during bidding.
What standards or certifications are required for suppliers?
OEM authorization for all items is required. While no explicit standards are listed, supply should comply with standard military procurement norms and be supported by regional experience and local service center capabilities.
What are the delivery terms for Army supply contracts with option clauses?
Delivery terms tie to the last date of the original order; extended periods use the 30-day minimum rule if the extended duration is exercised for increased quantity, ensuring continuous supply as per contract rates.
What is the estimated contract value and item variety in this tender?
The estimated value is ₹65,204.00, spanning eight items with a mix of apparel, machinery, consumables, and maintenance items, requiring OEM authorization and regional service support.