Indian Air Force AR/VR Services for Events Tender Jamnagar Gujarat 3-day Deployment 2026
Progress
Tender Overview
The Indian Air Force (Department of Military Affairs) invites bids to provide AR/VR event services for a 3-day deployment at Headquarters Air Force Station, Jamnagar, Gujarat. The contract requires on-site installation, delivery, and commissioning where applicable, with a mandatory EMD of ₹5,00,000. Bidders may form a consortium with one leader, with each member fully responsible for execution. A dedicated service support line and an escalation matrix must be provided by the bidder/OEM. The final scope will be discussed in a pre-bid meeting, and an ATC document uploaded by the buyer is mandatory.
Technical Specifications & Requirements
Core service involves AR/VR event support for a 3-day period at the Jamnagar site, including on-site setup, possible installation/commissioning, and post-event support. While no explicit technical specs are published, bidders should demonstrate readiness for on-site deployment, remote support capabilities, and escalation processes. Mandatory adherence to ATC terms, ability to scale up to 50% under contractual option, and compliance with consortium responsibilities are essential. The BOQ shows no items, so bidders must rely on the stated scope and ATC clauses plus pre-bid discussions for finalization.
Terms & Eligibility
- EMD: ₹5,00,000 to be submitted.
- Consortium allowed with one leader; all members equally responsible.
- Dedicated/toll-free service support number and escalation matrix to be provided.
- Delivery/installation at HEADQUARTERS AIR FORCE STN, JAMNAGAR, GUJARAT.
- 50% quantity/duration variation option; post-issuance variations require bidder consent.
- Final detailed scope to be discussed in pre-bid, and ATC documents signed/uploaded.
- BIDDER to avoid liquidation or bankruptcy; undertakings to be uploaded.
Key Specifications
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- Product/Service: AR/VR event services for a 3-day deployment at Jamnagar, Gujarat
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- Delivery/Installation: On-site at HEADQUARTERS AIR FORCE STN, JAMNAGAR, GUJARAT
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- Support: Dedicated/toll-free service support line; Escalation matrix required
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- Contract flexibility: Option Clause allowing up to 50% increase/decrease in quantity or duration
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- Documentation: Mandatory ATC acceptance; bid documents to include signed ATC and scanned copy
Terms & Conditions
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EMD amount of ₹5,00,000 to be submitted with bid
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Consortium allowed with shared responsibility among members
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Mandatory ATC acceptance and pre-bid scope discussion to finalize technical requirements
Important Clauses
Payment Terms
EMD payable ₹5,00,000; final payment terms to be clarified in ATC and contract after bid evaluation
Delivery Schedule
Delivery/installation at Jamnagar AF Stn; exact dates to be confirmed in pre-bid meeting; on-site deployment for a 3-day event
Penalties/Liquidated Damages
Details to be specified in the ATC; contract may include escalation and performance penalties per standard GEM terms
Bidder Eligibility
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Not under liquidation or bankruptcy; no ongoing receivership
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Capability to provide on-site AR/VR event services for 3 days
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Consortium allowed with shared liability and a designated leader
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
70
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hiring of AR/VR Services for Events - 3 days
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Pre-Bid & Qualification
Pre-Bid Date
26-10-2026 09:00:00
Pre-Bid Venue
AIR FORCE STN JAMNAGAR
Delivery Details
Delivery Locations
1
Delivery Cities
JAMNAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JAMNAGAR | JAMNAGAR | - | - | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-10025760.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
PAN card
Experience certificates for AR/VR event services
Financial statements (profit & loss, balance sheet)
EMD submission proof (DD/online payment receipt)
Technical bid documents demonstrating AR/VR capability
OEM authorization/brand certification (if applicable)
Bidder undertaking regarding non-liquidation/financial stability
Consortium agreement (if forming consortium)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for AR/VR event services tender in Jamnagar Gujarat 2026?
Bidders must register on GEM, submit the EMD of ₹5,00,000, provide GST/PAN, experience certificates, technical bid, OEM authorizations if required, and an ATC signed/uploaded. Consortium bids are allowed with a leader. Pre-bid meeting will finalize scope; ensure on-site deployment capabilities for a 3-day event at Jamnagar AF Stn.
What documents are required for AR/VR tender in Jamnagar 2026?
Required documents include GST certificate, PAN card, financial statements, experience certificates for AR/VR events, EMD proof, technical bid, OEM authorizations if applicable, and undertaking of non-liquidation. Consortium agreement may be included if forming a team; ATC signature is mandatory.
What are the delivery requirements for AR/VR services at Jamnagar AF Stn?
Delivery must be on-site at HEADQUARTERS AIR FORCE STN, JAMNAGAR, GUJARAT. Installation/commissioning, if covered, occurs at the same location. The pre-bid meeting will finalize exact deployment dates; the contract allows up to 50% variation in quantity or duration.
What is the EMD amount for this AR/VR tender in Gujarat 2026?
The EMD amount is ₹5,00,000. Submit via demand draft or online payment as per GEM portal instructions; failure to provide EMD will render bid ineligible. Ensure EMD documents accompany the technical bid submission.
What selection criteria and ATC conditions apply to this bid?
ATC acceptance is mandatory; scan copies signed by the contractor must be uploaded. The final detailed scope will be discussed in the pre-bid meeting. Consortium members share liability; escalation matrix and dedicated service support numbers must be provided.
What are the 50% variation terms for this AR/VR project?
The buyer may increase or decrease contract quantity or duration up to 50% at contract issue, with post-issuance adjustments allowed up to 50% upon bidder consent. For lumpsum services, scope and value may adjust with service provider consent.
When will the final AR/VR scope be confirmed for Jamnagar event?
Final scope will be confirmed after the pre-bid meeting where the detailed scope of work is discussed. Bidders must be ready for on-site AR/VR deployment, on-site installation, and post-event support per the ATC terms.