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RIICO Multi-Function Printer Procurement Sawai Madhopur Rajasthan 2026 – ISO 24734, Auto Duplex, On‑Site Warranty

Bid Publish Date

23-Mar-2026, 3:39 pm

Bid End Date

02-Apr-2026, 4:00 pm

Location

SAWAI MADHOPUR , RAJASTHAN
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Progress

Issue23-Mar-2026, 3:39 pm
Technical25-03-2026 23:07:58
Financial
AwardCompleted
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Quantity

6

Category

A4 and Legal Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: No explicit brand mandate; OEM authorization may be required under general terms
  • • Technical standards: ISO/IEC 24734 performance metrics referenced for printing speeds
  • • Warranty: On-site warranty specified; extended warranty options possible
  • • Delivery/installation: Supply, Installation, Testing & Commissioning included; address: RIICO Sawai Madhopur
  • • Eligibility: Turnover evidence required; CA certificate or audited statements; service center within state required
  • • Penalties/clauses: Option to adjust quantity ±25% with extended delivery time rules
  • • Documentation: GST applicability clarified; bidders must determine own GST implications
  • • Location: Sawai Madhopur, Rajasthan; procurement by RIICO under Industry Department Rajasthan

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

RIICO (Rajasthan State Industrial Development and Investment Corporation Limited) invites bids for A4 and Legal Size Multifunction Printer (MFP) equipment to equip RIICO offices at Sawai Madhopur, Rajasthan. The scope covers supply, installation, testing, and commissioning of MFP devices with on-site warranty and potential extended warranty. The tender specifies key features such as auto duplexing, scanning capabilities, and paper handling, with emphasis on compliance to standard print performance metrics. Bidders should demonstrate a capable service footprint within Rajasthan and provide turnkey delivery, installation, and commissioning within the contract period. The unique emphasis on printer performance and service readiness distinguishes this notice from generic equipment procurements.

Technical Specifications & Requirements

  • Product category: A4 and Legal Size Multifunction Printer (MFP) (color/monochrome capabilities implied)
  • Printing performance metrics reference: ISO/IEC 24734 for A4 size (black/colour, mono and colour where applicable)
  • Printing features: Auto duplex printing/copying (2-sided), fax availability indicated as a general product information consideration
  • Scanning/paper handling: Original Document Feeder type; scanning capabilities; maximum scan area and scan-to functions
  • Paper handling: Number of main paper trays and total capacity at 75 GSM; connectivity options listed
  • Warranty: On-site warranty period; extended warranty beyond standard terms
  • Compliance/standards: Product must meet stated performance and connectivity expectations; no explicit brand mandate noted
  • Delivery address: RIICO, Office of Regional Manager, Sawai Madhopur, Rajasthan
  • Financial terms: GST implications noted; turnover and financials required; bid scope includes installation and commissioning
  • Buyer terms: Option for quantity variation up to ±25% with ordered quantity and extended delivery periods; delivery lead times linked to last delivery order date

Terms & Eligibility

  • EMD/SECURITY: Not explicitly disclosed in the provided data; bidders must consider standard procurement security practices
  • Turnover: Average annual turnover requirement to be substantiated from last 3/9 years with audited statements or CA certificate; minimum turnover threshold applies
  • Service centers: Functional service center required in the state of each consignee location; if not present, must establish within 30 days of award; evidence required for payment release
  • Delivery: Supply, installation, testing, and commissioning included; delivery period linked to contract terms; option clause allows quantity variations up to 25%
  • GST: Bidders to determine applicable GST on own; reimbursement as per actuals or applicable rates, max quoted GST%

Key Specifications

  • Product category: A4 and Legal Size Multifunction Printer (MFP)

  • Minimum speed references: ISO/IEC 24734 for A4 (Black/Colour) where specified

  • Duplex: Auto duplexing (2-sided printing/copying)

  • Scanning: Original Document Feeder type; maximum scan area and scan-to functions

  • Paper handling: Number of main paper trays; total capacity at 75 GSM

  • Connectivity: Standard connectivity options (USB, network, etc.)

  • Warranty: On-site warranty with potential extended warranty

  • Delivery/Installation: Supply, Installation, Testing & Commissioning included

Terms & Conditions

  • Delivery terms allow ±25% quantity variation with corresponding delivery time adjustments

  • GST to be self-assessed by bidder; reimbursement as per actuals or applicable rates

  • Functional Service Centre required in Rajasthan; establishment within 30 days of award

  • Turnover evidence required via audited statements or CA certificate

  • Scope includes installation and commissioning; payment contingent on service readiness

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as per actuals or applicable rates; payments aligned with project milestones

Delivery Schedule

Delivery and installation to RIICO Sawai Madhopur; delivery lead times may extend with option quantity adjustments

Penalties/Liquidated Damages

Option-based delivery extensions possible; performance penalties may apply for delays per policy

Bidder Eligibility

  • Min average annual turnover as per bid requirements, evidenced by audited statements or CA certificate

  • Functional Service Centre in Rajasthan or plan to establish within 30 days of award

  • Experience in supplying and installing similar MFP devices in government or large organizational setups

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

INDUSTRY DEPARTMENT

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Documents 4

GeM-Bidding-9153671.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4 and Legal Or higher
Scanning Capabilities Scan To Functions Folder, Email, Scan to Local Computer
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 2, 3, 4 Or higher

Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate indicating turnover

4

Experience certificates for similar MFP installations

5

OEM authorization (if applicable)

6

Technical bid documents demonstrating compliance with ISO/IEC 24734 performance metrics

7

Proof of functional Service Centre in Rajasthan (or plan to establish within 30 days of award)

8

EMD document (as per bid terms—amount not disclosed in provided data)

Technical Results

S.No Seller Item Date Status
1
JAI JINENDRA COMPUTERS   Under PMA
Make : Canon Model : Canon MF289dw with 3 Years Warranty25-03-2026 23:07:58

Financial Results

Rank Seller Price Item
L1
JAI JINENDRA COMPUTERS   Under PMA
Item Categories : A4 and Legal Size Multifunction Printer (MFP),A4 and Legal Size Multifunction Printer (MFP)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for RIICO MFP tender in Sawai Madhopur 2026

Bidders should prepare GST registration, PAN, turnover proofs, and experience certificates; submit an EMD as per bid rules, and provide OEM authorizations if required. Ensure on-site installation capabilities and evidence of a Rajasthan service center; delivery/commercial terms are aligned with RIICO's option clause for quantity variation.

What documents are required for RIICO A4 MFP procurement in Rajasthan

Required documents include GST certificate, PAN, audited financial statements or CA certificate indicating turnover, experience certificates for similar MFP deployments, OEM authorization, technical bid showing ISO 24734 performance, and proof of service centre in Rajasthan or a plan to establish within 30 days of award.

What standards govern printing speeds in this RIICO tender

The tender references ISO/IEC 24734 for A4 printing speeds (mono and colour); bidders must demonstrate speeds per the standard, with auto duplexing and scanning capabilities aligned to the specified categories and connection options.

What are the delivery terms for the Sawai Madhopur RIICO MFP contract

Delivery terms allow a ±25% quantity variation; delivery schedule ties to the last delivery order date, with minimum 30-day extension when applicable; installation and commissioning are included in scope.

What is required regarding service centers in Rajasthan for this tender

Bidders must have a Functional Service Centre in Rajasthan; if not existing, establish one within 30 days of award; payment release requires documentary evidence of the service centre's operation.

What is included in the scope of supply for the RIICO MFP bid

Scope includes Supply, Installation, Testing, and Commissioning of A4/Legal Size MFPs; on-site warranty is required with potential extended warranty; GST considerations are bidder-driven with actual reimbursement rules.

How will GST be handled for the RIICO Sawai Madhopur tender

Bidders must assess GST themselves; RIICO will reimburse GST as actuals or at the applicable rate, whichever is lower, subject to the quoted GST percentage; ensure proper invoicing with GST details.

What are the key eligibility criteria for RIICO MFP procurement 2026

Eligibility includes demonstrated turnover through audited statements or CA certificate, prior experience with similar MFP deployments, and ability to provide on-site service in Rajasthan; OEM authorizations may be required depending on the model and bidder profile.

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