Hindustan Petroleum Corporation Ltd Canteen Services Tender Inside Plant Premises Non-Veg 2025

Bidders should prepare standard bid documents: GST, PAN, financials, and experience certificates, plus technical bids detailing service approach for a fixed-menu canteen. The tender includes an estimated value of ₹4,496,461 and allows up to 25% flexibility on quantity or duration. Ensure compliance with institutional hygiene and provide evidence of prior exposure to similar contracts.

Required documents typically include GST certificate, PAN, experience certificates, financial statements, and EMD (if applicable). Also attach technical bid and any OEM authorizations or certifications. Confirm exact list with HPCL’s terms, especially since EMD status is not specified.

The tender specifies a Non-Vegetarian fixed menu with meals: Breakfast, Lunch, Dinner, Snacks, Beverages inside building premises. There are no itemized BOQ specifications; suppliers should propose compliant hygiene standards and a menu aligned to institutional needs while meeting the fixed-rate model.

Exact start/end dates are not provided. The buyer term allows up to 25% contract quantity/duration adjustment during issuance. Bidders should seek confirmation on onboarding timeline, daily service hours, and meal-serving windows during bid submission.

Payment terms are not specified in the data. Bidders should verify whether payments follow a standard monthly settlement, post-service verification, or milestone-based payments, and confirm any penalties or SLA-based incentives during contract finalization.

Eligibility requires demonstrated canteen or institutional catering experience, GST and PAN validity, financial stability, and compliance with health/hygiene norms. OEM authorizations may be needed if branded equipment or specific suppliers are mandated; ensure all documents are up-to-date for bid submission.

Although not specified, typical requirements include compliance with local health codes, HACCP-like processes, clean kitchen areas, cold/hot chain integrity, staff hygiene, and proper waste disposal. Attach applicable food-safety certifications to strengthen the bid and align with institutional procurement norms.

The contract allows a up to 25% increase or duration adjustment at the time of issue, and cannot exceed 25% post-issuance. Bidders should plan staffing, inventory, and procurement to accommodate potential scale changes while maintaining service quality.