Gujarat Urja Vikas Nigam Limited File/Folder Tender Kachchh Gujarat 2026 IS In General Category
Progress
Tender Overview
Gujarat Electricity Board (guvnl), operating under Gujarat Urja Vikas Nigam Limited in the Energy and Petrochemicals Department, invites bids for a File/Folder with binding mechanism. Procurement location is KACHCHH, GUJARAT 370001, with general category requirements covering binding type, material, closure, size compatibility, cover design, pockets, GSM, and color. The BOQ shows no items listed, and the tender emphasizes specification-focused bids on physical attributes of office folders. A notable feature is the buyer’s option clause allowing quantity adjustments up to 25%, both at award and during currency, with delivery timing linked to the original and extended delivery periods. This creates flexibility for suppliers to scale production while maintaining contracted rates. The context is standard stationery supply for government-related agency operations, with emphasis on conformity to listed physical specs rather than service deliverables.
- Organization: Gujarat Electricity Board (guvnl)
- Procurement focus: File/Folder with binding mechanism in general category
- Location: KACHCHH, GUJARAT 370001
- Key differentiator: 25% quantity option clause and extended delivery mechanics
- Context: Supplies for energy department procurement needs in government setup
Technical Specifications & Requirements
- Product/Service: File/Folder type with binding mechanism
- Material: General specification not further defined in data
- Closure Type: Not specified in the data; bidders should expect standard folder closure
- Size Compatibility: Not specified; bidders to align with typical file sizes
- Cover Design: Not specified; submit compliant designs as per tender terms
- Pockets: Not specified; must meet standard filing pockets as per category
- GSM: Not specified; must indicate board/cardboard thickness (GSM)
- Color: Not specified; provide color options as per submission
- Certifications/Standards: Not listed; ensure materials meet common office stationery norms and any local procurement standards if provided in final docs
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased/decreased by up to 25%, at contract time and during currency, at contracted rates
- Delivery: Delivery timeline anchored to original delivery order; extended time formula applies with minimum of 30 days in some cases
- EMD/Payment: Not specified in the provided data; bidders should confirm exact EMD and payment terms in final tender docs
- Documents: GST, PAN, experience or turnover certificates, financial statements, and relevant technical compliance may be required in the final bid package
- Warranties/Penalties: Not specified in the data; check final terms for LDs or warranties if included
- BOQ: Total Items: 0; no itemized quantities available in current data
- Other Clauses: Supplier must comply with buyer-added terms and any additional Gujarat government procurement guidelines
Key Specifications
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File/Folder type with binding mechanism
-
Material specification not fully defined; bidders should provide board/mat material details
-
Closure type not specified; must confirm secure closure in bid
-
File/Folder Size Compatibility not specified; propose standard sizes
-
Cover Design details to be provided by bidder according to guidelines
-
Number of pockets not specified; provide standard pocket count
-
GSM of cardboard/duplex mill board/paper board to be specified by bidder
-
Color options to be provided by bidder; confirm colorfast materials
Terms & Conditions
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Option clause allows +/-25% quantity adjustment at contract and during currency
-
Delivery period linked to last date of original order with extended period formula
-
EMD, GST, PAN, and financials required in final bid submission
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No BOQ items listed; confirm itemized quantities and specifications during final call
-
Warranty and penalties not detailed in available data; verify in final terms
Important Clauses
Payment Terms
Not specified in provided data; verify final terms in tender documents and align with government procurement norms
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extended time computed as (Extended quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; check final tender for LD rates or performance bonds
Bidder Eligibility
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Registered GST in India and valid PAN card
-
Experience in supplying File/Folder or similar stationery
-
Financial capability demonstrated by latest financial statements
Tender Data
Bid Details
Quantity
200
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
File/Folder (V3) (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370465
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanketkumar Shantubhai Patel | 370465,Power House Compound, Layja Road,Mandvi Division office-370465 | Kachchh | Gujarat | 370465 | 200 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9821208.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates related to supply of File/Folder or similar stationery
Financial statements (latest) demonstrating liquidity
EMD submission document (amount to be confirmed in final terms)
Technical bid document outlining compliance with binding mechanisms and material specs
OEM authorization (if applicable) for brand-owned components
Any prior purchase orders or performance certificates relevant to folders/files
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | File/Folder type with binding mechanism | Lever Arch Box File/Index File |
| GENERAL | Material of File/Folder | Cardboard / Duplex Board |
| GENERAL | File/Folder Closure Type | Open |
| GENERAL | File/Folder Size Compatibility | 21.5 cm x 34.5 cm (FS), 21 cm x 29.7 cm (A4) |
| GENERAL | Cover Design | Plain |
| GENERAL | Number of pockets in a File/Folder | NA (In case of No pockets) |
| GENERAL | GSM of Cardboard / Duplex Board, Mill Board or Paper board (GSM) | 280, 530 |
| GENERAL | Color of File/Folder | Green, Black, White, Yellow, Blue, Pink, Orange, Red, Brown, Khaki |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on the file folder tender in Kachchh Gujarat 2026?
Bidders should submit GST, PAN, experience certificates, and latest financial statements along with technical compliance for binding file/folder specifications. Ensure adherence to the 25% option-quantity clause and confirm delivery timelines linked to original orders. Final terms will also specify EMD requirements and submission format.
What documents are required for guvnl file folder procurement 2026?
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD-related documents, OEM authorizations if applicable, and a technical bid outlining binding mechanism, material, closure type, and pocket configurations as specified in final terms.
What are the technical specifications for file folders in Gujarat procurement?
Specification focus includes binding mechanism, material type, closure, size compatibility, cover design, pocket count, GSM of board, and color. As BOQ shows no items, bidders should propose standard sizes and provide explicit GSM values and color options in the bid response.
When is the delivery deadline for guvnl file folders tender 2026?
Delivery is tied to the last date of the original delivery order, with potential extended time calculated as (extended quantity/original quantity) × original period, minimum 30 days. Exact deadlines will be confirmed in the final order and delivery schedule issued by GU-VNL.
What are the EMD and payment terms for this Gujarat tender?
EMD details are not specified in the data provided and will be confirmed in the final tender docs. Payment terms typically include milestone or delivery-based payments; bidders should await the official tender terms, which will be published with the EMD amount and schedule.
What are the eligibility criteria for suppliers of file folders in Gujarat?
Eligibility includes valid GST and PAN, demonstrated experience in supplying file/folder or similar stationery, and sufficient financial standing via recent statements. Compliance with general procurement standards and any OEM authorizations will strengthen eligibility for the GU-VNL procurement.
What specifications must be met for cover design and color in this bid?
Bidders must propose cover design options and color choices aligned with general folder standards. The final selection will be based on conformity with binding mechanism, durability against wear, and colorfastness. Include multiple color samples and design variations in the technical bid.
How does the 25% quantity option affect delivery planning for bidders?
The option clause allows up to 25% quantity variation at contract award and during the contract. Suppliers should plan scalable production, maintain buffer stock, and set flexible procurement schedules to accommodate potential order fluctuations while maintaining contracted rates.