Rural Development Department Bihar Sanitary Napkins Incinerator & Vending Machines Tender Sitamarhi 2026 – ISO Certified, 2-Year Warranty
Progress
Tender Overview
The Rural Development Department of Bihar invites bids for two related sanitary products in Sitamarhi: a Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) and Sanitary Napkins Vending Machines (Q3). The procurement scope is defined by Quantity variation options up to 25% at contract award and during the contract period at contracted rates. Bidders must demonstrate readiness with mandatory samples, ISO certification, and authorized service capability. The process requires on-site physical demonstration in the Panchayat and a bank-mandate for e-payment. The opportunity prefers nearby dealers for repair support and mandates GST compliance documents.
Technical Specifications & Requirements
- Product/service names from tender: Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) and Sanitary Napkins Vending Machines (Q3)
- Documentation-driven requirements: ISO certificate, PAN/UIN self-attestation, Turnover certificate (last 3 years), Authorization certificate, Sample to be provided before bid end date (mandatory), GST Returns (GSTR-3B), Bank mandate for e-payment
- Installation/onsite considerations: Goods must be shown physically in the Panchayat; nearest dealer preferred for repair; 2-year warranty implied by ATC; no explicit technical spec numbers provided in tender
- Compliance expectations: Samples and ISO conformance; continuity of supply with option to scale quantity up to 25%
Terms, Conditions & Eligibility
- Delivery/variation: Option to increase/decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
- Eligibility artifacts: PAN, UID/self-attested, 3-year turnover certificate, Authorization, Sample submission by bid deadline, ISO certificate, GST compliance (current year GSTR-3B)
- Payment and banking: Bank mandate for e-payment required; no explicit payment schedule stated; warranty commitment of 2 years referenced; nearest dealer preference noted for repairs
- Compliance emphasis: All goods must be physically demonstrated in Panchayat; selection based on eligibility after assessment; sample verification and ISO certification are critical
Key Specifications
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Product: Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
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Product: Sanitary Napkins Vending Machines (Q3)
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Quantity: Variation up to 25% of bid quantity at contract and during currency
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Standards/Certifications: ISO certificate; GST compliance (GSTR-3B required)
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Warranty: 2 years (implied by ATC)
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Site requirement: Physical display and assessment in Panchayat; nearest dealer for repairs
Terms & Conditions
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Quantity variation up to 25% at contract and during currency at contracted rates
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Mandatory ISO certification and GST compliance with GSTR-3B
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Sample submission before bid deadline and bank mandate for e-payment
Important Clauses
Payment Terms
Bank mandate for e-payment is required; no explicit milestone payments defined in tender text
Delivery Schedule
Delivery period linked to original delivery period; if option exercised, additional time calculated with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; performance penalties not delineated in the available terms
Bidder Eligibility
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Demonstrated experience with similar sanitary equipment projects
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Valid ISO certification and GST compliance
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Authorized dealer or OEM authorization for repair and support
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Incinerator Machine with Smoke Control Unit
Bid Type
Two Packet Bid
Bid Validity
175 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) , Sanitary Napkins Vending Machines (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843331
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Madhurendra Kumar | 843331,block office sursand | Sitamarhi | Bihar | 843331 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10008512.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST Registration certificate (GSTR-3B current year)
Permanent Account Number (PAN) card
Unique ID (UID) if applicable with self-attestation
Last 3 years turnover certificates
Authorization/OEM authorization certificate
Technical compliance certificate (ISO certificate)
Product samples submitted before bid end date (mandatory)
Bank mandate signed by bank authorities for e-payment
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on the sanitary napkins incinerator tender in Sitamarhi Bihar 2026?
To bid, submit mandatory documents: ISO certificate, PAN, UID attestation, turnover certificates for 3 years, OEM authorization, GST returns, and product samples. Ensure on-site Panchayat display and provide a bank mandate for e-payment. Adhere to the 25% quantity variation clause and sample submission deadline.
What documents are required for the Sitamarhi sanitary equipment tender in Bihar?
Required documents include GST registration, PAN, UID (self-attested), last 3 years turnover certificates, authorization certificate, ISO certificate, mandatory product sample, bank mandate for e-payment. Ensure GSTR-3B filings for the current year.
What are the technical specifications for the sanitary napkins equipment tender in Bihar?
No explicit numerical specs are listed. Key expectations are ISO certification, sample provision prior to bid, and the ability to display items physically in the Panchayat. Standalone performance metrics and equipment dimensions are not provided in the tender text.
What is the delivery extension policy for the Sitamarhi sanitary equipment procurement?
Delivery extensions follow the option clause: additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The buyer may extend within the original delivery period to accommodate the increased quantity.
What payment terms and banking requirements apply to this Bihar tender?
A bank mandate for e-payment is required. No specific upfront payment is stated. Suppliers should be prepared to execute payments electronically as per bank authorization, and ensure GST compliance for invoicing.
Are there any warranty or repair preferences in the Sitamarhi tender?
The ATC notes a preference for nearest dealer support for repairs and a 2-year warranty. Bidders should demonstrate service capability in the local region and provide warranty terms aligned with the project scope.