Indian Air Force Fire Proximity Helmet Tender Thanjavur Tamil Nadu 2026
Bid Publish Date
04-Sep-2026, 12:35 pm
Bid End Date
17-Sep-2026, 1:00 pm
Location
Progress
Key Highlights
- • Critical: 25% quantity variation right for purchased helmet accessories
- • Critical: Ink-sign acceptance of technical specifications with company stamp
- • Critical: No BOQ items; reliance on ATC terms and helmet category (Q2)
- • Critical: Delivery calculations require minimum 30 days extension under option clause
- • Critical: Thanjavur, Tamil Nadu location for fire proximity helmet procurement
- • Critical: Mandatory adherence to option clause and delivery terms
Tender Overview
Organization: Indian Air Force (Department Of Military Affairs) – procurement of Fire Proximity Helmet Accessories in Thanjavur, Tamil Nadu 609802. Scope focuses on helmet components within the fire proximity suit category (Q2). No BOQ items listed; estimated value and EMD are not disclosed. The tender includes a mandatory option clause allowing a ±25% quantity variation at contract award and during contract currency, at contracted rates. Delivery timelines hinge on the last date of the original delivery order, with calculations to add time proportional to increased quantity, minimum 30 days. Bidders must adhere to the option clause and provide acceptance of technical terms via inked company stamp. Unique requirement to acknowledge and sign the technical specifications to qualify.
Technical Specifications & Requirements
- Key items: Fire proximity helmet accessories (category: helmet) under Q2 for IAF firesuit ensemble.
- Quantity flexibility: Up to 25% increase in bid/contract quantity during award and currency of contract.
- Delivery timing: Delivery period calculated from the last date of original delivery order; extended period formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- Acceptance protocol: All participants must ink sign the technical specifications with their company stamp to qualify.
- BOQ status: No items listed in BOQ; bidders should rely on specification interpretation and ATC terms.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase quantity up to 25% of contracted quantity; delivery extensions follow the stated formula.
- Delivery window: From the last date of the original delivery order; extended periods require compliance with the option clause.
- Acceptance: Ink-sign the technical specifications with company stamp as an acknowledgement.
- Documentation: Compliance with at least general tender submission norms; GST/PAN not explicitly stated here. Ensure readiness to provide related documents per ATC guidance.
Key Specifications
-
Fire proximity helmet accessory category for IAF protective gear
-
Delivery terms aligned with original delivery order date and 30-day minimum extension
-
Ink-sign acceptance of technical specifications with company stamp
-
No explicit quantitative BOQ items; rely on ATC and category scope
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contract and during currency
-
Delivery period calculations based on (Increased quantity ÷ Original quantity) × Original delivery period
-
Mandatory ink-sign and company stamp to acknowledge technical specifications
Important Clauses
Delivery Schedule
Delivery period begins from the last date of original delivery order; extended time computed with minimum 30 days.
Option Clause
Purchaser may increase/decrease bid quantity up to 25% at award and during contract with contracted rates.
Acceptance
All participants must ink sign technical specifications with their company stamp.
Bidder Eligibility
-
Experience in supplying helmet accessories or fire proximity gear
-
Ability to meet delivery timelines as per option clause
-
Compliance with ink-sign acceptance requirement
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Fire Proximity Suit Accessories - Helmet (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Thanjavur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Thanjavur | Thanjavur | - | - | 8 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9847156.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
17-Sep-2026, 7:30 am
Opening Date
18-Sep-2026, 7:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates related to security equipment or helmet accessories
Financial statements demonstrating financial stability
EMD/Security deposit documentation (if required by ATC)
Technical bid documents showing compliance with stated terms
OEM authorizations or approvals (if applicable)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to participate in IAF fire proximity helmet tender in Thanjavur Tamil Nadu 2026
Bidders must register with the tender portal, ensure compliance with option clause allowing ±25% quantity variation, ink-sign the technical specifications with the company stamp, and prepare documents including GST, PAN, experience certificates, and financials. Delivery terms reference original delivery order date with minimum 30 days extension when quantity increases.
What documents are required for the fire proximity helmet bid in Tamil Nadu 2026
Submit GST registration, PAN card, relevant helmet accessory experience certificates, audited financial statements, EMD/Security deposit if applicable, technical bid demonstrating compliance, OEM authorizations, and any ISI/ISO certifications related to helmet components.
What are the delivery terms for the Thanjavur helmet tender 2026
Delivery starts from the last date of the original delivery order; extended time is calculated as (Increased quantity ÷ Original quantity) × Original period, with a minimum extension of 30 days. Quantity may be adjusted by up to 25% during contract.
What is the EMD or security requirement for IAF helmet accessories
EMD details are not explicitly stated here; bidders should verify at bid submission. Ensure readiness to provide standard EMD/Security deposit as per portal guidelines and ATC instructions for the fire proximity helmet tender.
What acceptance criteria are required for the helmet specifications
All participants must ink sign the technical specifications with the company stamp as an acknowledgment of compliance. No BOQ items are listed; submit evidence of capability to meet helmet accessory standards under Q2 category.
What are the key eligibility criteria for the Tamil Nadu firefighting helmet bid 2026
Eligibility includes relevant experience in supplying helmet accessories, ability to adhere to the 25% quantity option, and compliance with acceptance requirements. Prepare supporting documents showing past similar procurements and financial stability.