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Mahatma Gandhi Central University Bihar Desktop & Laptop Procurement 2026 — ISI/AAA compliant standards

Bid Publish Date

31-Jan-2026, 4:59 pm

Bid End Date

16-Feb-2026, 9:00 am

EMD

₹93,000

Location

EAST CHAMPARAN , BIHAR

Latest Corrigendum Available

Progress

Issue31-Jan-2026, 4:59 pm
Corrigendum07-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

41

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM installation and training to be conducted by OEM-certified personnel
  • • 25% quantity fluctuation allowed during/after contract with calculated delivery time
  • • ₹93,000 EMD; GST applicability to be decided by bidder
  • • Non-return of faulty hard disks as per security policy
  • • OEM authorization certificate required for resellers
  • • Turnover requirement: average turnover—3 years; audited or CA-certified
  • • Imported products require Indian registered after-sales support

Categories 1

LAPTOP

Tender Overview

Mahatma Gandhi Central University Bihar invites bids for entry and mid-level desktop computer and notebook/laptop procurement. The tender requires an EMD of ₹93,000 and includes OEM installation, testing, and configuration by an OEM-certified resource. Pre-loaded operating systems and on-site OEM warranty are expected. The scope accommodates quantity adjustments up to 25% during and after contract with delivery timelines linked to original orders. This procurement emphasizes vendor authorization, post-sale support, and GST considerations. The opportunity targets suppliers capable of delivering standard educational computing equipment with credible turnover history and compliant documentation.

Technical Specifications & Requirements

  • Product categories: Desktop computers and laptops (Q2) with standard processor configurations; Processor Number and RAM capacity as per BOQ.
  • OS: Factory pre-loaded operating system by desktop OEM; on-site OEM warranty for the system.
  • Storage: SSD and HDD capacities to be specified; Storage Type/Capacity to match requirements.
  • Display/Monitor: Monitor availability and display size (cm) to be aligned with BOQ; display diagonal measurements required.
  • Peripherals and installation: OEM installation, commissioning, testing, and training (if applicable) to be performed by OEM-certified personnel or authorized resellers.
  • Warranty/Support: On-site warranty period in years; ensure compliance with manufacturer terms.
  • Turnover indication: Minimum average annual turnover in prior three years as per bid document; audited statements or CA certificates to be uploaded.

Terms & Eligibility

  • EMD: ₹93,000; ensure payment via permitted mode and documentation with bid submission.
  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; delivery calculation uses original and extended periods with a minimum of 30 days.
  • GST: Bidder to assess applicable GST; reimbursement as per actuals or lower of quoted rate.
  • OEM Authorization: Required for non-OEM bidders; include certification from OEM with contact details.
  • Turnover: Must meet the three-year average turnover criteria; provide audited balance sheets or CA certificate.
  • Non-return policy: Faulty hard disks not returned; compliance with security policy.
  • Imported products: If applicable, OEM registered in India for after-sales support.

Key Specifications

  • Entry and mid-level desktop computers and laptops (Q2) as per BOQ

  • Factory pre-loaded OS from desktop OEM

  • On-site OEM warranty duration (years) to be specified

  • RAM capacity and processor details per product category

  • SSD and HDD storage capacities per BOQ

  • Monitor availability and display size in cm

Terms & Conditions

  • 25% quantity increase/decrease rights at contract time

  • EMD of ₹93,000 and GST handling by bidder

  • OEM authorization required for distributors

  • Turnover criterion based on last three financial years

  • Non-return of defective hard disks per security policy

Important Clauses

Payment Terms

GST handling by bidder; payment terms aligned with delivery milestones per contract

Delivery Schedule

Delivery period recalculated if quantity changes; minimum 30 days additional time

Penalties/Liquidated Damages

Penalties or LD terms to be defined per procurement policy; ensure compliance with extended delivery timelines

Bidder Eligibility

  • Minimum three years of relevant procurement experience

  • Average turnover as per last three financial years

  • OEM authorization or direct OEM supplier status

  • Compliance with GST and tax requirements

  • Ability to provide on-site installation and testing

Documents 5

GeM-Bidding-8907359.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate for turnover

4

Experience certificates showing prior similar procurements

5

OEM authorization / authorization certificates

6

Technical bid documents and compliance certificates

7

EMD payment receipt or bank guarantee documentation

8

Manufacturer/Authorized Service Provider details

Corrigendum Updates

2 Updates
#1

Update

07-Feb-2026
#2

Update

07-Feb-2026

Extended Deadline

16-Feb-2026, 9:00 am

Opening Date

16-Feb-2026, 9:30 am

Frequently Asked Questions

Key insights about BIHAR tender market

What documents are required for MGCU Bihar desktop laptop tender in 2026?

Bidders must submit GST registration, PAN, audited turnover certificates for the last three years, OEM authorization, experience certificates, EMD proof of ₹93,000, and technical compliance documents. Include installation/commissioning details and after-sales support arrangements from OEM-authorized personnel.

How to meet turnover criteria for MGCU Bihar procurement 2026?

Provide audited balance sheets or CA-certified turnover for the preceding three financial years. If the bidder is less than three years old, calculate average turnover based on completed financial years post-incorporation, ensuring it meets the bid’s specified threshold.

What are the delivery terms for the MGCU desktop laptop tender in Bihar?

Delivery can be adjusted by up to 25% in quantity; delivery period is calculated from the original order date with minimum 30 days extension. Extended delivery time may be applied during option exercise, maintaining contracted rates.

Which OEM requirements apply to MGCU procurement of desktops and laptops?

Bidders must provide Manufacturer Authorization with OEM details; installation, commissioning, and training must be conducted by OEM-certified personnel or OEM-authorized resellers, and imported products require Indian after-sales service support registration.

What is the EMD amount for this MGCU procurement and payment terms?

The bid requires an EMD of ₹93,000. GST considerations are bidder-specific, with reimbursement as per actuals or the lower quoted rate; payment terms align with delivery milestones and contract-specific terms.

What technical specifications are expected for the MGCU desktops and laptops?

Expect factory pre-loaded OS, RAM capacity per BOQ, SSD/HDD storage capacity, processor details, monitor availability, and display size in cm. Standards and warranty terms are to be defined; ensure OEM warranty and on-site support are included.

How to ensure eligibility for MGCU Bihar procurement 2026?

Meet turnover and experience requirements, provide OEM authorization, submit GST/PAN, demonstrate prior similar procurements, and confirm on-site installation capability by OEM-certified personnel or authorized resellers, with warranty terms clearly specified.

What are the GST implications for MGCU Bihar tender 2026?

Bidder must assess applicable GST; reimbursement will be as per actuals or the lower of the quoted GST rate, subject to the tender’s terms. Ensure GST compliance documentation is included with bid submission.