RDSO Indian Railways Toner Cartridges Tender 2026 Tata/Authorized OEM Ink Supply Rajasthan/India 2026
Bid Publish Date
22-Oct-2026, 11:07 am
Bid End Date
02-Nov-2026, 12:00 pm
Value
₹3,24,011
Location
Progress
Tender Overview
The Indian Railways Research Design & Standards Organisation (Rdso) invites bidders for the supply of toner cartridges, ink cartridges and printer consumables under the government procurement framework. The estimated contract value is ₹324,011.00 with the scope limited to the supply of goods. Bidder must be an OEM or manufacturer-authorized supplier; documentary proof of OEM authorization is mandatory. GST applicability is bidder-borne with reimbursement at actuals (subject to applicable rates and a cap). This tender emphasizes genuine OEM authorization to prevent non-manufacturer participation.
Technical Specifications & Requirements
- Item category: Toner Cartridges / Ink Cartridges / Printer Consumables for printers used in rail operations.
- Authority: OEM authorization required; submit documentary proof of manufacturing status or OEM authorization.
- Scope: Supply of Goods only; no installation or maintenance included.
- Pricing: Bid price should include all costs; GST treated as per actuals; reimbursement limited to statutory rates.
- Compliance: Bidders must ensure products are compatible with standard printer models used by Indian Railways; no BOQ data available, hence focus on OEM-aligned consumables.
- Documentation: Attach OEM authorization; bids from non-authorized suppliers will be rejected.
- Value context: Estimated value indicates small-to-mid scale procurement, likely multiple SKUs.
- GST: Bidder to determine applicable GST; Rdso will reimburse as per actuals (or lower rate) up to quoted GST percentage.
Terms, Conditions & Eligibility
- OEM/Manufacturer Status: Only manufacturers or bidders duly authorized by the manufacturer may quote; provide OEM authorization document.
- Supply Scope: Only supply of goods (no services or installation).
- GST Compliance: Bidder to self-assess GST; reimbursement under actuals, capped by quoted rate.
- Documentation: Include proof of OEM authorization; non-compliant bids will be rejected.
- Atc: All terms are binding; ensure tender submission adheres to ADDITIONAL T&C clauses provided by buyer.
- EMD/Performance: Not explicitly specified in data; bidders should be prepared for typical government bid security terms.
- Evaluation: OEM-backed credentials will be prioritized; ensure authenticity of authorization documents.
Key Specifications
-
Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
-
Estimated value: ₹324,011.00
-
Scope: Supply of Goods only
-
OEM requirement: Yes; documentary proof of manufacturer or OEM authorization
-
GST: Bidder to determine applicable GST; reimbursement as per actuals or lower rate
-
Delivery/installation: Not specified; assumed supplier-delivery only
-
BOQ: No items listed; no quantity details available
-
Compliance: Products must be compatible with printers used by Indian Railways
Terms & Conditions
-
OEM authorization is mandatory; attach proof of manufacturing status
-
GST will be reimbursed based on actuals up to quoted rate
-
Bid scope covers only the supply of goods, with no installation services
-
Only manufacturers or manufacturer-authorized bidders may quote
Important Clauses
Payment Terms
GST reimbursement at actuals or applicable rate; payment terms not explicitly stated
Delivery Schedule
No delivery timeline specified in available data
Penalties/Liquidated Damages
Not specified in provided terms; bidders should assume standard government LDs if applicable
Bidder Eligibility
-
Must be OEM or manufacturer-authorized bidder
-
Provide OEM authorization document with bid
-
Experience in supplying toner/ink cartridges or related consumables is advantageous
Tender Data
Bid Details
Quantity
40
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nitish Kumar | 226011,Stores Directorate,Manak nagar Lucknow | Lucknow | Uttar Pradesh | 226011 | 40 | 20 | - |
Authority Records
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Documents 2
GeM-Bidding-10064814.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization / manufacturer authorization document
Experience certificates (if any related to toner/ink consumables)
Financial statements (past fiscal year or as requested)
Any prior supply orders for similar toner cartridges (if available)
Tax invoices and bid security documents if specified by purchaser
Technical compliance certificates or product datasheets for toner/ink cartridges
Frequently Asked Questions
How to bid for toner cartridges tender in Railways 2026
Bidders must be OEM or manufacturer-authorized; attach OEM authorization. Include GST details, applicable GST rate, and reimbursement method. Provide product datasheets, confirm compatibility with railway printers, and submit GST and PAN. Ensure bid price covers all costs since scope is ‘supply of goods only’.
What documents are required for the toners tender in Railways
Required documents include GST certificate, PAN, OEM authorization, supplier experience certificates (if any), financial statements, and technical datasheets for toner/ink cartridges. Submit any prior supply orders for related consumables to demonstrate capability.
What is the estimated value and payment terms for the Railways cartridge tender
Estimated value is ₹324,011.00. Payments follow GST reimbursement as actuals or lower rate; explicit payment terms are not stated. Bid should reflect all costs; ensure invoices align with delivered quantities and approved rates.
Which standards or certifications are required for printer consumables
Tender requires OEM authorization; no explicit ISI/ISO standard is listed. Ensure compatibility with Indian Railways printers and provide compliant product datasheets. If standards exist, attach relevant certifications and datasheets to prove specification compliance.
What is the eligibility criteria for OEM-authorized bids in Railways
Eligibility hinges on being an OEM or having explicit OEM authorization; provide documentary proof from the original manufacturer. Non-authorized offers will be rejected; ensure the authorization is current and clearly attached with the bid.
When is the submission deadline for the toners tender in Railways
Exact submission deadline is not provided in the data. Bidders should monitor the tender portal for closing dates, ensure OEM documentation is ready, and submit the bid with all required documents to avoid rejection.
What are the delivery expectations for printer consumables in Railways
The scope specifies ‘supply of goods only’; no installation or service. While delivery timelines aren’t stated, bidders should propose a practical delivery schedule aligned to railway needs and ensure packaging meets transit safety for toner/ink cartridges.